This workflow follows the Google Drive → Google Drive Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "dVDyWWhO5FdPM3qx",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "OCR receipts from Google Drive",
"tags": [],
"nodes": [
{
"id": "0794d7e7-196f-46a6-b3cf-85faa436e21e",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
660,
200
],
"parameters": {},
"typeVersion": 1
},
{
"id": "94342020-7019-4565-8f18-5ca3d3512f80",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1320,
660
],
"parameters": {
"width": 1120.9554973821976,
"height": 1062.9450261780098,
"content": "# Recognize invoices and convert them into structured JSON\n## Video Demo\nhttps://youtu.be/mGPt7fqGQD8\n\n## Quick OCR playground\n### 1. Get your OakPDF OCR API key here:\nhttps://rapidapi.com/restyler/api/receipt-and-invoice-ocr-api\n\n### 2. Poceed to the OCR Playground and upload your document or use example files:\nhttps://ocr.oakpdf.com/ \n\n\n**The API can recognize any document format: medical, financial, legal -- let me know which format you want to try and I will be happy to add it to the Playground!**\n\n## Running the n8n Workflow\nThis workflow allows you to recognize a folder with receipts or invoices (make sure your files are in .pdf, .png, or .jpg format). The workflow can be triggered via the \"Test workflow\" button, and it also monitors the folder for new files, automatically recognizing them.\n\n### 1. n8n import glitch\nAfter import, the trigger node \"When clicking 'Test workflow'\" might be disconnected. You need to connect it via 2 arrows to \"Google Sheets1\" and \"Google Drive\" nodes. So, the workflow has 2 triggers - via button, and via Google Sheets \"new file\" event - both of these triggers should be connected to 2 nodes.\nHere is how it should looks like: https://ocr.oakpdf.com/n8n_fix.png\n\n\n### 2. Set up RapidAPI HTTP auth key\nCreate new \"HTTP header\" n8n credential and paste your RapidAPI key from https://rapidapi.com/restyler/api/receipt-and-invoice-ocr-api into it. https://ocr.oakpdf.com/n8n_api_key.png\n\nMake sure \"HTTP Request\" node uses this credential.\n\n### 3. Set up your Google Auth\nYou need a Google connection to work with your Google Sheets and Google Drive accounts: https://docs.n8n.io/integrations/builtin/credentials/google/oauth-generic/#finish-your-n8n-credential\n\n### 4. Set up Google Sheets\nCopy this Google Sheets document: https://docs.google.com/spreadsheets/d/1G0w-OMdFRrtvzOLPpfFJpsBVNqJ9cfRLMKCVWfrTQBg/edit?usp=sharing\n\n# Custom document formats and advanced usage\nEmail: contact@scrapeninja.net \nLinkedin: https://www.linkedin.com/in/anthony-sidashin/\n"
},
"typeVersion": 1
},
{
"id": "77f96df1-8ee3-48aa-b602-d13df568c8ef",
"name": "OCR recognize",
"type": "n8n-nodes-base.httpRequest",
"position": [
1820,
420
],
"parameters": {
"url": "https://receipt-and-invoice-ocr-api.p.rapidapi.com/recognize",
"method": "POST",
"options": {},
"sendBody": true,
"contentType": "multipart-form-data",
"sendHeaders": true,
"authentication": "genericCredentialType",
"bodyParameters": {
"parameters": [
{
"name": "file",
"parameterType": "formBinaryData",
"inputDataFieldName": "data"
},
{
"name": "settings",
"value": "{ \"documentType\": \"invoice\" }"
}
]
},
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{}
]
}
},
"credentials": {
"httpHeaderAuth": {
"name": "<your credential>"
}
},
"typeVersion": 4.2
},
{
"id": "44a107a8-e658-4ad3-be75-497758621c7c",
"name": "Unserialize response JSON",
"type": "n8n-nodes-base.code",
"position": [
2040,
420
],
"parameters": {
"jsCode": "// Loop over input items and add a new field called 'myNewField' to the JSON of each one\nfor (const item of $input.all()) {\n item.json.parsedData = JSON.parse(item.json.result.data);\n}\n\nreturn $input.all();"
},
"typeVersion": 2
},
{
"id": "4f34624f-3161-4baf-8ab7-1d84502c691b",
"name": "On new file in Google Drive",
"type": "n8n-nodes-base.googleDriveTrigger",
"position": [
660,
540
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "1MjLoaDp2KgJgJDfgUce8RmniwGBUOZnI",
"cachedResultUrl": "https://drive.google.com/drive/folders/1MjLoaDp2KgJgJDfgUce8RmniwGBUOZnI",
"cachedResultName": "n8n_test_ocr"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "30591844-baaa-4f04-860b-436489780a2f",
"name": "Load files from Google Drive folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
1040,
540
],
"parameters": {
"filter": {
"folderId": {
"__rl": true,
"mode": "list",
"value": "1MjLoaDp2KgJgJDfgUce8RmniwGBUOZnI",
"cachedResultUrl": "https://drive.google.com/drive/folders/1MjLoaDp2KgJgJDfgUce8RmniwGBUOZnI",
"cachedResultName": "n8n_test_ocr"
}
},
"options": {},
"resource": "fileFolder",
"returnAll": true
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"executeOnce": true,
"typeVersion": 3
},
{
"id": "f7887199-151d-4320-aa0c-5c2c9fdeca81",
"name": "Filter processed files",
"type": "n8n-nodes-base.merge",
"position": [
1360,
420
],
"parameters": {
"mode": "combine",
"options": {},
"joinMode": "keepNonMatches",
"outputDataFrom": "input2",
"fieldsToMatchString": "id"
},
"typeVersion": 3
},
{
"id": "9b1fac99-d718-4b47-8b7c-c19a6c9a8544",
"name": "Download file for OCR",
"type": "n8n-nodes-base.googleDrive",
"position": [
1600,
420
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "c91a5931-43b2-4eec-bb17-7becdc2e15a8",
"name": "Save OCR result into Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
2260,
420
],
"parameters": {
"columns": {
"value": {
"id": "={{ $('Load files from Google Drive folder').item.json.id }}",
"data": "={{ $json.parsedData }}",
"from": "={{ $json.parsedData.from.company_name }} (country: {{ $json.parsedData.from.addr_country_code }})",
"amount": "={{ $json.parsedData.total_due }} {{ $json.parsedData.currency }}",
"filename": "={{ $('Load files from Google Drive folder').item.json.name }}",
"line1_cost": "={{ $json.parsedData.lines[0].line_cost }}",
"line1_descr": "={{ $json.parsedData.lines[0].descr }}"
},
"schema": [
{
"id": "id",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "id",
"defaultMatch": true,
"canBeUsedToMatch": true
},
{
"id": "filename",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "filename",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "data",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "data",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "from",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "from",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "amount",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "amount",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "line1_descr",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "line1_descr",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "line1_cost",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "line1_cost",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"id"
]
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8/edit?usp=drivesdk",
"cachedResultName": "n8n_test_ocr"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.3
},
{
"id": "7c3a1afa-a3ce-454f-bb6e-481e45267f25",
"name": "Get already processed rows from Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
1040,
200
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/19ACXNwlTDB73obmvSNJB3sA06ADF2myJGmAeiSa3NN8/edit?usp=drivesdk",
"cachedResultName": "n8n_test_ocr"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"executeOnce": true,
"typeVersion": 4.3,
"alwaysOutputData": true
}
],
"active": true,
"settings": {
"executionOrder": "v1"
},
"versionId": "085fcb5e-3972-4670-9e04-3fc1c7d722e2",
"connections": {
"OCR recognize": {
"main": [
[
{
"node": "Unserialize response JSON",
"type": "main",
"index": 0
}
]
]
},
"Download file for OCR": {
"main": [
[
{
"node": "OCR recognize",
"type": "main",
"index": 0
}
]
]
},
"Filter processed files": {
"main": [
[
{
"node": "Download file for OCR",
"type": "main",
"index": 0
}
]
]
},
"Unserialize response JSON": {
"main": [
[
{
"node": "Save OCR result into Sheets",
"type": "main",
"index": 0
}
]
]
},
"On new file in Google Drive": {
"main": [
[
{
"node": "Get already processed rows from Sheets",
"type": "main",
"index": 0
},
{
"node": "Load files from Google Drive folder",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Load files from Google Drive folder",
"type": "main",
"index": 0
},
{
"node": "Get already processed rows from Sheets",
"type": "main",
"index": 0
}
]
]
},
"Load files from Google Drive folder": {
"main": [
[
{
"node": "Filter processed files",
"type": "main",
"index": 1
}
]
]
},
"Get already processed rows from Sheets": {
"main": [
[
{
"node": "Filter processed files",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleDriveOAuth2ApigoogleSheetsOAuth2ApihttpHeaderAuth
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
How this works
Easily extract and organise receipt data from Google Drive to streamline expense tracking and reimbursement processes, saving hours of manual entry for freelancers, small business owners, or accountants handling frequent receipts. This workflow automatically detects new receipt files in your designated Google Drive folder, applies OCR to convert scanned images or PDFs into editable text, and outputs the structured data ready for use. The key step involves sending the file to an OCR service via HTTP request, ensuring accurate text recognition before integration with Google Sheets for logging and analysis.
Use this workflow when you regularly upload receipts to Google Drive and need automated data extraction without custom coding, particularly for high-volume, event-driven processing. Avoid it for non-image formats like digital invoices or if you require advanced AI enhancements beyond basic OCR. Common variations include routing the extracted data directly to accounting tools like QuickBooks or adding email notifications for approvals.
About this workflow
OCR receipts from Google Drive. Uses manualTrigger, stickyNote, httpRequest, googleDriveTrigger. Event-driven trigger; 10 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →
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