This workflow follows the Google Drive → Google Drive Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Patient Intake Form Processor for Healthcare",
"nodes": [
{
"parameters": {
"content": "## \ud83c\udfe5 Patient Intake Processor\n\n### HIPAA Compliance Note\nThis workflow processes PHI. Ensure:\n- n8n is self-hosted securely\n- All connections use encryption\n- Access is restricted\n- Audit logs are enabled\n\n### What this workflow does\n1. Watches folder for intake forms\n2. Extracts patient information\n3. Creates patient record\n4. Checks for critical allergies\n5. Alerts medical staff via Slack\n\n### Setup steps\n1. Create \"Intake Forms\" folder in Drive\n2. Get PDF Vector API key from pdfvector.com/api-keys\n3. Create Google Sheet with columns below\n4. Connect Slack (2 channels: alerts + front desk)\n5. Update folder ID, Sheet ID, channel IDs\n\n### Sheet columns\nPatient ID, Name, DOB, Age, Gender, Phone, Email, Insurance, Conditions, Medications, Allergies, Reason for Visit, Emergency Contact, Intake Date\n\n### Perfect for\n- Medical clinics\n- Urgent care centers\n- Healthcare practices",
"height": 560,
"width": 340,
"color": 5
},
"id": "sticky-main",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
60,
60
]
},
{
"parameters": {
"content": "## \ud83d\udea8 Critical Allergy Detection\n\nAuto-alerts for these allergens:\n- Penicillin\n- Sulfa\n- Latex\n- Iodine\n\nEdit the Code node to add more.",
"height": 180,
"width": 240
},
"id": "sticky-allergy",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
720,
60
]
},
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"value": "YOUR_FOLDER_ID",
"mode": "list"
},
"event": "fileCreated",
"options": {}
},
"id": "gdrive-trigger",
"name": "Google Drive Trigger",
"type": "n8n-nodes-base.googleDriveTrigger",
"typeVersion": 1,
"position": [
140,
360
],
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "download",
"fileId": {
"__rl": true,
"value": "={{ $json.id }}",
"mode": "id"
},
"options": {}
},
"id": "gdrive-download",
"name": "Download File",
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
340,
360
],
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "extract",
"inputType": "file",
"prompt": "Extract patient intake form data as flat fields. firstName, lastName, dateOfBirth (YYYY-MM-DD), gender, ssnLast4, phone, email, address, insuranceProvider, policyNumber, groupNumber, subscriberName, subscriberRelation, medicalConditions (semicolon-separated list), pastSurgeries (semicolon-separated list), familyHistory (semicolon-separated list), currentMedications (semicolon-separated list formatted as: name dosage frequency), allergiesList (semicolon-separated list formatted as: allergen reaction), emergencyContactName, emergencyContactRelation, emergencyContactPhone, reasonForVisit.",
"schema": "{\"type\": \"object\", \"properties\": {\"firstName\": {\"type\": \"string\"}, \"lastName\": {\"type\": \"string\"}, \"dateOfBirth\": {\"type\": \"string\"}, \"gender\": {\"type\": \"string\"}, \"ssnLast4\": {\"type\": \"string\"}, \"phone\": {\"type\": \"string\"}, \"email\": {\"type\": \"string\"}, \"address\": {\"type\": \"string\"}, \"insuranceProvider\": {\"type\": \"string\"}, \"policyNumber\": {\"type\": \"string\"}, \"groupNumber\": {\"type\": \"string\"}, \"subscriberName\": {\"type\": \"string\"}, \"subscriberRelation\": {\"type\": \"string\"}, \"medicalConditions\": {\"type\": \"string\"}, \"pastSurgeries\": {\"type\": \"string\"}, \"familyHistory\": {\"type\": \"string\"}, \"currentMedications\": {\"type\": \"string\"}, \"allergiesList\": {\"type\": \"string\"}, \"emergencyContactName\": {\"type\": \"string\"}, \"emergencyContactRelation\": {\"type\": \"string\"}, \"emergencyContactPhone\": {\"type\": \"string\"}, \"reasonForVisit\": {\"type\": \"string\"}}, \"additionalProperties\": false}"
},
"id": "pdfvector-extract",
"name": "PDF Vector - Extract Intake",
"type": "n8n-nodes-pdfvector.pdfVector",
"typeVersion": 2,
"position": [
540,
360
],
"credentials": {
"pdfVectorApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "const data = ($input.first().json?.data || $input.first().json) || {};\n\nconst patientId = `PT-${Date.now().toString(36).toUpperCase()}`;\n\nlet age = 'N/A';\nif (data.dateOfBirth) {\n const dob = new Date(data.dateOfBirth);\n const today = new Date();\n age = Math.floor((today - dob) / (365.25 * 24 * 60 * 60 * 1000));\n}\n\nconst criticalAllergens = ['penicillin', 'sulfa', 'latex', 'iodine', 'aspirin', 'nsaid'];\nconst allergiesStr = (data.allergiesList || '').toLowerCase();\nconst hasCriticalAllergy = criticalAllergens.some(c => allergiesStr.includes(c));\n\nconst insuranceSummary = data.insuranceProvider\n ? `${data.insuranceProvider} - ${data.policyNumber || 'N/A'}`\n : 'Self-Pay';\n\nreturn [{ json: {\n patientId,\n fullName: `${data.firstName || ''} ${data.lastName || ''}`.trim() || 'Unknown',\n dateOfBirth: data.dateOfBirth || 'N/A',\n gender: data.gender || 'N/A',\n phone: data.phone || 'N/A',\n email: data.email || 'N/A',\n address: data.address || 'N/A',\n age,\n insuranceSummary,\n medicalConditions: data.medicalConditions || 'None reported',\n currentMedications: data.currentMedications || 'None reported',\n allergiesList: data.allergiesList || 'NKDA',\n emergencyContactName: data.emergencyContactName || 'N/A',\n emergencyContactPhone: data.emergencyContactPhone || 'N/A',\n reasonForVisit: data.reasonForVisit || 'Not specified',\n hasCriticalAllergy,\n processedAt: new Date().toISOString()\n}}];"
},
"id": "process-intake",
"name": "Process Intake Data",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
740,
360
]
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "YOUR_SPREADSHEET_ID",
"mode": "list"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "list"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Patient ID": "={{ $json.patientId }}",
"Name": "={{ $json.fullName }}",
"DOB": "={{ $json.dateOfBirth }}",
"Age": "={{ $json.age }}",
"Gender": "={{ $json.gender || 'N/A' }}",
"Phone": "={{ $json.phone || 'N/A' }}",
"Email": "={{ $json.email || 'N/A' }}",
"Insurance": "={{ $json.insuranceSummary }}",
"Conditions": "={{ $json.medicalConditions }}",
"Medications": "={{ $json.currentMedications }}",
"Allergies": "={{ $json.allergiesList }}",
"Reason for Visit": "={{ $json.reasonForVisit }}",
"Emergency Contact": "={{ $json.emergencyContact ? $json.emergencyContact.name + ' (' + $json.emergencyContact.phone + ')' : 'N/A' }}",
"Intake Date": "={{ $json.processedAt.split('T')[0] }}"
}
},
"options": {}
},
"id": "sheets-log",
"name": "Create Patient Record",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.4,
"position": [
940,
360
],
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "critical-allergy-check",
"leftValue": "={{ $('Process Intake Data').item.json.hasCriticalAllergy }}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "equals"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "if-critical",
"name": "Critical Allergy?",
"type": "n8n-nodes-base.if",
"typeVersion": 2.2,
"position": [
1140,
360
]
},
{
"parameters": {
"authentication": "oAuth2",
"select": "channel",
"channelId": {
"__rl": true,
"value": "YOUR_ALERTS_CHANNEL_ID",
"mode": "list"
},
"text": "=\ud83d\udea8 *CRITICAL ALLERGY ALERT*\n\n*Patient:* {{ $('Process Intake Data').item.json.fullName }}\n*Patient ID:* {{ $('Process Intake Data').item.json.patientId }}\n*DOB:* {{ $('Process Intake Data').item.json.dateOfBirth }}\n\n\u26a0\ufe0f *ALLERGIES:* {{ $json.Allergies }}\n\n*Reason for Visit:* {{ $('Process Intake Data').item.json.reasonForVisit }}",
"otherOptions": {}
},
"id": "slack-alert",
"name": "Critical Alert",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
1340,
260
],
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "oAuth2",
"select": "channel",
"channelId": {
"__rl": true,
"value": "YOUR_INTAKE_CHANNEL_ID",
"mode": "list"
},
"text": "=\u2705 *New Patient Intake*\n\n*Patient:* {{ $('Process Intake Data').item.json.fullName }}\n*Patient ID:* {{ $('Process Intake Data').item.json.patientId }}\n*Age:* {{ $('Process Intake Data').item.json.age }}\n*Insurance:* {{ $('Process Intake Data').item.json.insuranceSummary }}\n*Reason:* {{ $('Process Intake Data').item.json.reasonForVisit }}",
"otherOptions": {}
},
"id": "slack-notify",
"name": "Notify Front Desk",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
1340,
460
],
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Google Drive Trigger": {
"main": [
[
{
"node": "Download File",
"type": "main",
"index": 0
}
]
]
},
"Download File": {
"main": [
[
{
"node": "PDF Vector - Extract Intake",
"type": "main",
"index": 0
}
]
]
},
"PDF Vector - Extract Intake": {
"main": [
[
{
"node": "Process Intake Data",
"type": "main",
"index": 0
}
]
]
},
"Process Intake Data": {
"main": [
[
{
"node": "Create Patient Record",
"type": "main",
"index": 0
}
]
]
},
"Create Patient Record": {
"main": [
[
{
"node": "Critical Allergy?",
"type": "main",
"index": 0
}
]
]
},
"Critical Allergy?": {
"main": [
[
{
"node": "Critical Alert",
"type": "main",
"index": 0
}
],
[
{
"node": "Notify Front Desk",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1"
},
"tags": [
{
"name": "PDF Vector"
},
{
"name": "Healthcare"
},
{
"name": "HIPAA"
},
{
"name": "Patient Intake"
},
{
"name": "Medical"
}
],
"meta": {
"templateCredsSetupCompleted": false
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleDriveOAuth2ApigoogleSheetsOAuth2ApipdfVectorApislackOAuth2Api
Pro
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About this workflow
Patient Intake Form Processor for Healthcare. Uses googleDriveTrigger, googleDrive, n8n-nodes-pdfvector, googleSheets. Event-driven trigger; 10 nodes.
Source: https://github.com/khanhduyvt0101/workflows/blob/main/n8n-workflows/patient-intake-processor.json — original creator credit. Request a take-down →
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