Scan Receipts from Google Drive with AI

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "nodes": [
    {
      "id": "2c4bad91-3320-4906-af4d-7095733a9ebb",
      "name": "Google Drive Trigger",
      "type": "n8n-nodes-base.googleDriveTrigger",
      "position": [
        0,
        0
      ],
      "parameters": {
        "event": "fileCreated",
        "options": {},
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        },
        "triggerOn": "specificFolder",
        "folderToWatch": {
          "__rl": true,
          "mode": "list",
          "value": "12aSoGo009rsrhyJ_a4VP84m_NrWCsA3O",
          "cachedResultUrl": "https://drive.google.com/drive/folders/12aSoGo009rsrhyJ_a4VP84m_NrWCsA3O",
          "cachedResultName": "Invoices"
        }
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "4e7873cf-4bf0-49cc-8961-b6822ddb7534",
      "name": "HTTP Request",
      "type": "n8n-nodes-base.httpRequest",
      "position": [
        208,
        0
      ],
      "parameters": {
        "url": "=https://www.googleapis.com/drive/v3/files/{{ $json.id }}?alt=media",
        "options": {
          "response": {
            "response": {
              "responseFormat": "file"
            }
          }
        },
        "authentication": "predefinedCredentialType",
        "nodeCredentialType": "googleDriveOAuth2Api"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.2
    },
    {
      "id": "8f95087b-ed1e-4724-b626-2e4e569b87db",
      "name": "Extract text",
      "type": "n8n-nodes-base.mistralAi",
      "position": [
        416,
        0
      ],
      "parameters": {
        "options": {}
      },
      "credentials": {
        "mistralCloudApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "fa981161-1090-44b0-ba3f-c94fe81c39a9",
      "name": "AI Agent",
      "type": "@n8n/n8n-nodes-langchain.agent",
      "position": [
        624,
        0
      ],
      "parameters": {
        "text": "=You are an expert in analyzing invoices.\n\nHere is an invoice that you should analyze: {{ $json.pages[0].markdown }}",
        "options": {},
        "promptType": "define",
        "hasOutputParser": true
      },
      "typeVersion": 2.2
    },
    {
      "id": "891a6ece-adf2-43a0-8eaf-71d856abdf80",
      "name": "OpenAI Chat Model",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        528,
        208
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "442bba12-af49-4490-97d7-3d1f691bcfc2",
      "name": "Structured Output Parser",
      "type": "@n8n/n8n-nodes-langchain.outputParserStructured",
      "position": [
        832,
        208
      ],
      "parameters": {
        "jsonSchemaExample": "{\n\t\"invoiceNumber\": \"INV123\",\n\t\"From\": \"John street 23, 12443 Berlin, Germany\",\n    \"To\": \"Smith street 33, 23222 Berlin, Germany\",\n    \"invoiceDate\": \"20/08/2025\",\n    \"dueDate\": \"25/08/2025\",\n    \"shortDescription\": \"It is an invoice about web development costs\"\n}"
      },
      "typeVersion": 1.3
    },
    {
      "id": "a1c817d0-dccc-4666-9728-5f74107d5c1e",
      "name": "Append row in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        976,
        0
      ],
      "parameters": {
        "columns": {
          "value": {
            "To": "={{ $json.output.To }}",
            "From": "={{ $json.output.From }}",
            "Due Date": "={{ $json.output.dueDate }}",
            "Invoice Date": "={{ $json.output.invoiceDate }}",
            "Link to File": "={{ $('Google Drive Trigger').item.json.webViewLink }}",
            "Invoice Number": "={{ $json.output.invoiceNumber }}",
            "Short Description": "={{ $json.output.shortDescription }}"
          },
          "schema": [
            {
              "id": "Invoice Number",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Invoice Number",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "From",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "From",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "To",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "To",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Invoice Date",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Invoice Date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Due Date",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Due Date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Short Description",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Short Description",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Link to File",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Link to File",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "append",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14tyy2at8ZtfoQq4zGYph4DG7omv9uA9aXGH5KnQbPgs/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "14tyy2at8ZtfoQq4zGYph4DG7omv9uA9aXGH5KnQbPgs",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14tyy2at8ZtfoQq4zGYph4DG7omv9uA9aXGH5KnQbPgs/edit?usp=drivesdk",
          "cachedResultName": "Invoices from Google Drive"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "276a2c56-5abe-41a4-87ab-4fa773c975a7",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -16,
        -208
      ],
      "parameters": {
        "width": 352,
        "content": "## n8n Starter Session Tutorial\n\n[Watch the Tutorials](https://www.youtube.com/playlist?list=PLWYu7XaUG3XOJwOOGiX89SQ_w67vw3dq7)\n\nTutor: [Aemal Sayer](https://aemalsayer.com)"
      },
      "typeVersion": 1
    }
  ],
  "connections": {
    "AI Agent": {
      "main": [
        [
          {
            "node": "Append row in sheet",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Extract text": {
      "main": [
        [
          {
            "node": "AI Agent",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "HTTP Request": {
      "main": [
        [
          {
            "node": "Extract text",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "OpenAI Chat Model": {
      "ai_languageModel": [
        [
          {
            "node": "AI Agent",
            "type": "ai_languageModel",
            "index": 0
          }
        ]
      ]
    },
    "Google Drive Trigger": {
      "main": [
        [
          {
            "node": "HTTP Request",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Structured Output Parser": {
      "ai_outputParser": [
        [
          {
            "node": "AI Agent",
            "type": "ai_outputParser",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleDriveOAuth2Api
• googleSheetsOAuth2Api
• mistralCloudApi
• openAiApi

About this workflow

Automatically detects when a new receipt is uploaded to Google Drive. Extracts text from the receipt using OCR. Uses an AI Agent to analyze the extracted data and structure it (e.g., vendor, date, total, tax). Saves the organized receipt data into a Google Sheet for easy…

Source: https://n8n.io/workflows/7990/ — original creator credit. Request a take-down →

More AI & RAG workflows → · Browse all categories →

Related workflows

Workflows that share integrations, category, or trigger type with this one. All free to copy and import.