Ryan This workflow corresponds to n8n.io template #3089 — we link there as the canonical source.
This workflow follows the Agent → OpenAI Chat recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "mqindLlOy0A0e5aA",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Outlook",
"tags": [],
"nodes": [
{
"id": "b2e6066f-a4c7-486c-aa0d-06a4c92aa745",
"name": "Connect Outlook & Set Filter",
"type": "n8n-nodes-base.microsoftOutlookTrigger",
"position": [
-240,
-260
],
"parameters": {
"output": "raw",
"filters": {
"sender": "user@example.com"
},
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"credentials": {
"microsoftOutlookOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "98f20649-4842-44b8-86c3-a153cd7f4ce2",
"name": "Add OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
140,
100
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "bf4cb647-91c6-4f3d-a685-ed928b431ef5",
"name": "Add AI Agent Instructions",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
140,
-120
],
"parameters": {
"text": "=Write a reply to the following email, then save it as a draft to the email thread:\n<email>\nID: {{ $json.id }}\nFrom: {{ $json.from.emailAddress.address }}\nSubject: {{ $json.subject }}\nMessage: {{ $json.body.content }}\n</email>",
"options": {
"systemMessage": "#role\nYou are an AI assistant specializing in replying to incoming emails to [YOUR NAME] Outlook inbox.\n\n#capabilities and limitations\nYour reply will be limited to the current email message, not the email string. Do not hallucinate.\n\n#response\nReply in a casual, modern, professional, concise writing style. You should sound like [YOUR NAME HERE]. Here are examples of [YOUR NAME HERE] voice:\n<example>\n[COPY & PASTE REPLY SAMPLES FROM YOUR EMAIL]\n</example>\n<example>\n[COPY & PASTE REPLY SAMPLES FROM YOUR EMAIL]\n</example>\n<example>\n[ADD A VARIETY OF REPLY SAMPLES SO THE AGENT UNDERSTANDS YOUR TONE & STYLE]\n</example>"
},
"promptType": "define"
},
"typeVersion": 1.7
},
{
"id": "8432a5b8-db95-4e1a-b573-6d4f6a026659",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-60,
-320
],
"parameters": {
"color": 5,
"content": "Trigger Action\n1) Connect a Microsoft email account you can authenticate\n2) Trigger is set to \"message received\" and the output \"raw\"\n3) Add the email address(es) you want the AI agent to handle"
},
"typeVersion": 1
},
{
"id": "72b652a4-cebe-48d6-81ad-d078f0655041",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-300,
-80
],
"parameters": {
"color": 5,
"width": 340,
"height": 440,
"content": "Agent Instructions\n\n#role\nYou are an AI assistant specializing in replying to incoming emails to [YOUR NAME] Outlook inbox.\n\n#capabilities and limitations\nYour reply will be limited to the current email message, not the email string. Do not hallucinate.\n\n#response\nReply in a casual, modern, professional, concise writing style. You should sound like [YOUR NAME HERE]. Here are examples of [YOUR NAME HERE] voice:\n<example>\n[COPY & PASTE REPLY SAMPLES FROM YOUR EMAIL]\n</example>\n<example>\n[COPY & PASTE REPLY SAMPLES FROM YOUR EMAIL]\n</example>\n<example>\n[ADD A VARIETY OF REPLY SAMPLES SO THE AGENT UNDERSTANDS YOUR TONE & STYLE]\n</example>"
},
"typeVersion": 1
},
{
"id": "e2e761a3-9744-439c-9764-ab4c68621c69",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
60,
260
],
"parameters": {
"color": 5,
"height": 100,
"content": "Add AI Model\n1) OpenAI Account Credentials Required\n2) Select model (ie. gpt-4o-mini)"
},
"typeVersion": 1
},
{
"id": "555f37e2-a8fe-4cd4-9a55-758c07b6a4c4",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
320,
180
],
"parameters": {
"color": 5,
"height": 180,
"content": "Reply Settings\n1) Manually set the resource, operation, and message\n2) Toggle switch to reply only to sender\n3) Let the AI model define the \"message\"\n4) Additional fields for the \"reply to\" and \"subject\""
},
"typeVersion": 1
},
{
"id": "9b1a5b51-e502-42f4-80ad-03d050a3c7cb",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
580,
120
],
"parameters": {
"height": 140,
"content": "Draft a Reply\n1. Follows all the same \"Reply to Email\" settings EXCEPT the email reply is saved in your DRAFTS folder\n2. This setting is great if you want a human checkpoint before sending"
},
"typeVersion": 1
},
{
"id": "46f4b974-4da7-471b-ba49-3737685d123e",
"name": "Reply to Email",
"type": "n8n-nodes-base.microsoftOutlookTool",
"position": [
400,
40
],
"parameters": {
"message": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Message', ``, 'string') }}",
"options": {},
"messageId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"operation": "reply",
"descriptionType": "manual",
"additionalFields": {
"replyTo": "={{ $json.sender.emailAddress.address }}",
"subject": "={{ $json.subject }}"
},
"replyToSenderOnly": true
},
"credentials": {
"microsoftOutlookOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "fcd52e16-512c-4655-ae18-1a4b87190e0d",
"connections": {
"Reply to Email": {
"ai_tool": [
[
{
"node": "Add AI Agent Instructions",
"type": "ai_tool",
"index": 0
}
]
]
},
"Add OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Add AI Agent Instructions",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Draft a Reply [optional]": {
"ai_tool": [
[
{
"node": "Add AI Agent Instructions",
"type": "ai_tool",
"index": 0
}
]
]
},
"Connect Outlook & Set Filter": {
"main": [
[
{
"node": "Add AI Agent Instructions",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
microsoftOutlookOAuth2ApiopenAiApi
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About this workflow
This template is for any Microsoft Outlook user who wants a trained AI agent to reason and reply on their behalf. Teach your agent tone and writing style to replicate your own, or develop a persona for a shared inbox. Outlook with authentication credentials OpenAI account with…
Source: https://n8n.io/workflows/3089/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
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Who's it for Professionals and teams managing high email volumes who need automatic email triage and responses. What it does This workflow monitors your Outlook inbox and uses AI to classify emails in
This workflow automates the process of extracting structured, usable information from unstructured email messages across multiple platforms.
Trigger: The workflow starts with the Microsoft Outlook Trigger node, polling your inbox every minute for new emails. Extract & Clean Email Content: The email’s key fields (from, subject, isRead, body