Yehor EGMS This workflow corresponds to n8n.io template #10171 — we link there as the canonical source.
This workflow follows the Airtable → Form Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "K8HZyU1t1T1fkCAC",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Role-Based Access Control (RBAC) for Telegram Automations",
"tags": [],
"nodes": [
{
"id": "91730a83-2ac3-4c51-ba73-43d978b276e3",
"name": "Telegram Trigger",
"type": "n8n-nodes-base.telegramTrigger",
"position": [
-1360,
-16
],
"parameters": {
"updates": [
"message"
],
"additionalFields": {}
},
"credentials": {
"telegramApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "c2aa8d8b-7269-40f7-9338-8473f5e0bcd2",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
-512,
384
],
"parameters": {},
"typeVersion": 1
},
{
"id": "63d3fb8b-46a2-4104-b5c9-ac11bd1f023b",
"name": "No Operation, do nothing1",
"type": "n8n-nodes-base.noOp",
"position": [
-512,
176
],
"parameters": {},
"typeVersion": 1
},
{
"id": "07bb34cc-0f9a-4c1a-a03a-79101e095bbb",
"name": "No Operation, do nothing2",
"type": "n8n-nodes-base.noOp",
"position": [
-512,
-448
],
"parameters": {},
"typeVersion": 1
},
{
"id": "2a0c806f-cde4-437a-a76f-6292ad5e18b0",
"name": "Switch",
"type": "n8n-nodes-base.switch",
"position": [
-816,
-256
],
"parameters": {
"rules": {
"values": [
{
"outputKey": "Target",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "850d249d-f7a8-452d-a8de-93e3648ecc9b",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $('Employee database').item.json.Type }}",
"rightValue": "Target"
}
]
},
"renameOutput": true
},
{
"outputKey": "SEO",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "5dd20b74-52a0-46df-b6df-d96d4c68155d",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $('Employee database').item.json.Type }}",
"rightValue": "SEO"
}
]
},
"renameOutput": true
},
{
"outputKey": "SMM",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1e939c02-b3f9-4843-bfa4-f09c61a2aafe",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $('Employee database').item.json.Type }}",
"rightValue": "SMM"
}
]
},
"renameOutput": true
}
]
},
"options": {}
},
"typeVersion": 3.3
},
{
"id": "676d9554-8a4f-4b18-b332-6712b9cc14b7",
"name": "Employee database",
"type": "n8n-nodes-base.dataTable",
"position": [
-1184,
-16
],
"parameters": {
"filters": {
"conditions": [
{
"keyName": "UserName",
"keyValue": "={{ $json.message.from.username }}"
}
]
},
"operation": "get",
"dataTableId": {
"__rl": true,
"mode": "id",
"value": "59g2BfS1TctO7gzg"
}
},
"typeVersion": 1
},
{
"id": "cec1cd5f-ca58-4d8c-a514-64912b9ac063",
"name": "No Operation, do nothing3",
"type": "n8n-nodes-base.noOp",
"position": [
-512,
-240
],
"parameters": {},
"typeVersion": 1
},
{
"id": "fa7d42f4-9e8c-4d77-862d-d76889f798d2",
"name": "No Operation, do nothing4",
"type": "n8n-nodes-base.noOp",
"position": [
-512,
-32
],
"parameters": {},
"typeVersion": 1
},
{
"id": "c8322102-7c9a-4e82-8aa8-a59092006c1c",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1392,
-112
],
"parameters": {
"width": 150,
"height": 256,
"content": "## Start Workflow\n"
},
"typeVersion": 1
},
{
"id": "679cf5ca-7c6a-43de-99ac-9b65e28301c1",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1216,
-112
],
"parameters": {
"width": 166,
"height": 256,
"content": "## Access level verification"
},
"typeVersion": 1
},
{
"id": "763e212f-d486-41c9-b0c6-609ce6bf3933",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1024,
-112
],
"parameters": {
"width": 166,
"height": 256,
"content": "## First level of access"
},
"typeVersion": 1
},
{
"id": "a075b9f6-ae1c-4632-aa3a-dcccaa68685e",
"name": "Choose Position",
"type": "n8n-nodes-base.switch",
"position": [
-992,
-32
],
"parameters": {
"rules": {
"values": [
{
"outputKey": "Marketing",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "68e30c13-0f99-49a5-a125-3e757207620b",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.Position }}",
"rightValue": "Marketing"
}
]
},
"renameOutput": true
},
{
"outputKey": "Sales",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "8d58172d-69e6-43e5-9cba-b9a86cb69716",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.Position }}",
"rightValue": "Sales"
}
]
},
"renameOutput": true
},
{
"outputKey": "Administration",
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "8ad7c78a-e005-459e-996a-8df04eec1507",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.Position }}",
"rightValue": "Administration"
}
]
},
"renameOutput": true
}
]
},
"options": {}
},
"typeVersion": 3.3
},
{
"id": "bf25de0f-4a2f-43f4-8689-96aca37bc82c",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-832,
-352
],
"parameters": {
"width": 182,
"height": 256,
"content": "## Second level of access"
},
"typeVersion": 1
},
{
"id": "3ef703f7-0180-4fd0-9cc9-af10ffab6990",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-560,
-80
],
"parameters": {
"color": 6,
"width": 304,
"height": 192,
"content": "## Different Access Branch"
},
"typeVersion": 1
},
{
"id": "56d8c7fb-6aa1-4106-a6d3-3d2752cd0a87",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-560,
128
],
"parameters": {
"color": 6,
"width": 304,
"height": 192,
"content": "## Different Access Branch"
},
"typeVersion": 1
},
{
"id": "be85b75c-5006-437e-b90b-4997bd3f13e6",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
-560,
336
],
"parameters": {
"color": 6,
"width": 304,
"height": 192,
"content": "## Different Access Branch"
},
"typeVersion": 1
},
{
"id": "c05ec331-b40e-4bbf-a15e-1ddac855149c",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
-560,
-288
],
"parameters": {
"color": 6,
"width": 304,
"height": 192,
"content": "## Different Access Branch"
},
"typeVersion": 1
},
{
"id": "84cc9d33-0609-4e21-9b01-66b47e0bef0b",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
-560,
-496
],
"parameters": {
"color": 6,
"width": 304,
"height": 192,
"content": "## Different Access Branch"
},
"typeVersion": 1
},
{
"id": "6a572860-ef0e-4901-bffd-18096516a30a",
"name": "Slack Trigger",
"type": "n8n-nodes-base.slackTrigger",
"position": [
-1376,
208
],
"parameters": {
"options": {},
"trigger": [
"any_event"
],
"channelId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"typeVersion": 1
},
{
"id": "5777c1eb-aa86-4e23-848b-bc91ec133345",
"name": "Get row(s) in sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
-1184,
208
],
"parameters": {
"sheetName": {
"__rl": true,
"mode": "list",
"value": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "16445f51-bcfa-4f60-b4d7-27c06c011f30",
"name": "Get a record",
"type": "n8n-nodes-base.airtable",
"position": [
-1184,
368
],
"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": ""
},
"table": {
"__rl": true,
"mode": "list",
"value": ""
},
"options": {}
},
"typeVersion": 2.1
},
{
"id": "9ebab38a-64ae-4cf9-a67b-f7393e4e435d",
"name": "Get a database page",
"type": "n8n-nodes-base.notion",
"position": [
-1184,
544
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "url",
"value": ""
},
"resource": "databasePage",
"operation": "get"
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "8091fb5a-6d7b-4f10-b5fb-7eedf661203b",
"name": "If",
"type": "n8n-nodes-base.if",
"position": [
-992,
304
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "34636f26-6207-4687-9e42-2bac831c57a8",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "4c76aac7-13ce-4801-a3ca-13f55d5c7cf3",
"name": "Filter",
"type": "n8n-nodes-base.filter",
"position": [
-992,
480
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "b52c63b1-9c33-4a06-8c12-7b1f5e39dd35",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "c29efe51-94d3-4b7b-bca8-f51b206bd23c",
"name": "On form submission",
"type": "n8n-nodes-base.formTrigger",
"position": [
-1376,
368
],
"parameters": {
"options": {}
},
"typeVersion": 2.3
},
{
"id": "576ce797-e1ba-4d6a-806e-5e11b3662ec4",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-1376,
544
],
"parameters": {
"rule": {
"interval": [
{}
]
}
},
"typeVersion": 1.2
},
{
"id": "5beb4bf6-ba3c-496b-a4ae-25b9577898f7",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1392,
160
],
"parameters": {
"color": 7,
"width": 608,
"height": 576,
"content": "## Can be used\n\n"
},
"typeVersion": 1
},
{
"id": "9d418c6a-8119-4a65-9721-ef9b3c3072d1",
"name": "Sticky Note12",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2064,
64
],
"parameters": {
"width": 640,
"height": 672,
"content": "## Instruction\n\n**1. Prepare Employee Table**\nCreate a Data Table with columns:\nUserName===Position===Type\n\nUser_1===Marketing===SEO \nUser_2===Sales===Manager \nUser_3===Administration===HR\n\n\nSelect this table in the Employee database node (Data Table ID).\n\n**2. Configure Access Logic**\n\nSwitch (Position): {{$json.Position}}\n\u2192 branches: Marketing, Sales, Administration\n\nInside Marketing: Switch (Role) \u2192 {{ $('Employee database').item.json.Type }}\n\u2192 roles: Target, SEO, SMM\n\n**3. Customize Role Actions**\n\nTarget \u2192 performance tracking\n\nSEO \u2192 Telegram confirmation / analytics sync\n\nSMM \u2192 content posting\n\nSales / Administration \u2192 custom workflows\n\n**4. Test the Flow**\nActivate workflow \u2192 send Telegram message \u2192\nsystem checks username \u2192 finds Position & Type \u2192 routes to correct branch."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "064040b8-1026-4fb0-af4b-7613ccc4d632",
"connections": {
"Switch": {
"main": [
[
{
"node": "No Operation, do nothing2",
"type": "main",
"index": 0
}
],
[
{
"node": "No Operation, do nothing3",
"type": "main",
"index": 0
}
],
[
{
"node": "No Operation, do nothing4",
"type": "main",
"index": 0
}
]
]
},
"Choose Position": {
"main": [
[
{
"node": "Switch",
"type": "main",
"index": 0
}
],
[
{
"node": "No Operation, do nothing1",
"type": "main",
"index": 0
}
],
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Telegram Trigger": {
"main": [
[
{
"node": "Employee database",
"type": "main",
"index": 0
}
]
]
},
"Employee database": {
"main": [
[
{
"node": "Choose Position",
"type": "main",
"index": 0
}
],
[]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleSheetsOAuth2ApinotionApitelegramApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This n8n workflow lets you control access to your internal Telegram bots and automation systems based on user roles and departments. It ensures that only authorized team members — defined in your employee database — can interact with specific parts of your workflow. Perfect for…
Source: https://n8n.io/workflows/10171/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
This n8n workflow helps you restrict access to your internal chats or chatbots so that only authorized team members can interact with them. It's perfect for setups using Telegram, Slack, or other corp
Telegram, Telegram Trigger, Slack Trigger +4
This workflow automates the Developer Q&A Classification and Documentation process using Slack, Azure OpenAI GPT-4o, Notion, Airtable, and Google Sheets. Whenever a new message is posted in a specific
Lm Chat Azure Open Ai, Slack Trigger, Agent +3
Turn job searching into a conversational experience! This intelligent Telegram bot automatically scrapes job postings from LinkedIn, Indeed, and Monster, filters for sales & marketing positions, and d
Telegram Trigger, Telegram, HTTP Request +2
Video for workflow process
Form Trigger, Airtable, Google Sheets +1
This template is ideal for B2B founders, solopreneurs, growth marketers, SDRs, or anyone looking to scale their lead generation and enrichment with no-code tools to low-code tools.
Google Sheets, OpenRouter Chat, Chain Llm +4