Stefan Gimeson This workflow corresponds to n8n.io template #16558 — we link there as the canonical source.
The workflow JSON
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{
"id": "Wdrvpnwufq6E8tzj",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Notion content calendar \u2192 Posta multi-platform schedule",
"tags": [],
"nodes": [
{
"id": "c958b119-539d-48b6-b9c8-237442c446f3",
"name": "Sticky Note \u2013 Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
3136,
1200
],
"parameters": {
"width": 540,
"height": 1000,
"content": "## Notion content calendar \u2192 Posta multi-platform schedule\n\n### What it does\n\nEvery 15 minutes, this workflow polls a Notion database for rows that are\n`Status = Approved` and whose `Scheduled At` falls inside the next 15-min\nwindow. For each row it creates a Posta post, schedules it for that time,\nand updates the Notion row with the resulting Posta post URL.\n\n### Notion database schema (required columns)\n\n| Column | Type | Notes |\n|-----------------------|----------------|------------------------------------------------------------------------------|\n| `Caption` | Title (text) | The post body. Used as the Posta caption. |\n| `Status` | Select | One of: Draft, Approved, Scheduled, Posted, Failed. |\n| `Scheduled At` | Date (w/ time) | When the post should go live. |\n| `Social Account IDs` | Text | Comma-separated Posta social-account IDs (e.g. `35, 42, 99`). |\n| `Media IDs` | Text (optional)| Comma-separated Posta media IDs (upload to Posta first; this is by reference)|\n| `Posta Post URL` | URL (optional) | The workflow writes the Posta post URL back here after scheduling. |\n\n### Setup steps\n\n- [ ] Add your Posta credential (API token) to every Posta node\n- [ ] Add your Notion integration credential to the Notion nodes\n- [ ] In `Get approved rows`, set the database ID to your content calendar\n- [ ] Confirm the property names match your Notion columns exactly\n- [ ] Activate the workflow (top-right toggle) \u2014 the 15-min cron will start firing\n\n### Customisation\n\n- Tighten the schedule cadence (e.g. every 5 min) if you have many same-day rows.\n- Add an optional `If \u2014 Regenerate with AI` branch after `Split In Batches` to rewrite the caption per-platform via OpenAI before posting. Out of scope for v1."
},
"typeVersion": 1
},
{
"id": "0cc754d5-ee8b-42d1-8de7-24284e08e6d1",
"name": "Sticky Note \u2013 Step 1",
"type": "n8n-nodes-base.stickyNote",
"position": [
3728,
1200
],
"parameters": {
"color": 7,
"width": 620,
"height": 360,
"content": "## 1. Poll Notion every 15 min\n\nFetches every row in the calendar whose `Status = Approved` AND `Scheduled At \u2264 now + 15 min`. The cron interval and the time window are deliberately the same so each row is picked up exactly once."
},
"typeVersion": 1
},
{
"id": "e6f406de-613f-401b-bf93-d32f86ce7084",
"name": "Sticky Note \u2013 Step 2",
"type": "n8n-nodes-base.stickyNote",
"position": [
4400,
1200
],
"parameters": {
"color": 7,
"width": 360,
"height": 344,
"content": "## 2. Create + schedule each post\n\nFor every row returned, create a Posta post with the row's caption, social accounts and (optional) media, then schedule it for the row's `Scheduled At` time."
},
"typeVersion": 1
},
{
"id": "a672e111-1751-4bd2-a36e-9b9dec6c6866",
"name": "Sticky Note \u2013 Step 3",
"type": "n8n-nodes-base.stickyNote",
"position": [
4816,
1200
],
"parameters": {
"color": 7,
"width": 360,
"height": 360,
"content": "## 3. Write the result back to Notion\n\nFlips the row's `Status` to `Scheduled` and writes the Posta post URL into the `Posta Post URL` column so the calendar always reflects what actually shipped."
},
"typeVersion": 1
},
{
"id": "56d4a10a-e222-4abd-aa47-4628a5933f07",
"name": "Every 15 minutes",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
3760,
1680
],
"parameters": {
"rule": {
"interval": [
{
"field": "minutes",
"minutesInterval": 15
}
]
}
},
"typeVersion": 1.2
},
{
"id": "4282b2eb-54cb-4955-8e48-fd46271e9049",
"name": "Get approved rows",
"type": "n8n-nodes-base.notion",
"position": [
3968,
1680
],
"parameters": {
"options": {},
"resource": "databasePage",
"operation": "getAll",
"returnAll": true,
"databaseId": {
"__rl": true,
"mode": "url",
"value": "https://app.notion.com/p/3877383ff7d18062988ae03898b87fa1?v=3877383ff7d180748838000ce8ead0e6&source=copy_link"
}
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "4728bab6-4971-4de4-a95d-101640386fdd",
"name": "For each row",
"type": "n8n-nodes-base.splitInBatches",
"position": [
4160,
1680
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "dedc261b-265c-4b43-a2ea-ef140a79837f",
"name": "Create a post",
"type": "n8n-nodes-posta.posta",
"position": [
4448,
1680
],
"parameters": {
"caption": "={{ $json.property_caption }}",
"resource": "post",
"operation": "create",
"additionalFields": {
"mediaIds": "={{ $json.property_media_i_ds ? $json.property_media_i_ds.split(',').map(s => s.trim()) : [] }}"
},
"socialAccountIds": "={{ String($json.property_social_account_id).split(',').map(s => s.trim()) }}",
"platformConfigurations": {}
},
"credentials": {
"postaApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "9c454a81-cc18-46f8-863c-4228d31ff6fc",
"name": "Schedule the post",
"type": "n8n-nodes-posta.posta",
"position": [
4640,
1680
],
"parameters": {
"postId": "={{ $json.id }}",
"operation": "schedule",
"scheduledAt": "={{ DateTime.fromISO($('For each row').item.json.property_scheduled_at.start).toUTC().toISO() }}"
},
"credentials": {
"postaApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "0e8772c4-2ccc-45d3-bac2-976d7931eb90",
"name": "Mark row as scheduled",
"type": "n8n-nodes-base.notion",
"position": [
4864,
1680
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('For each row').item.json.id }}"
},
"options": {},
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Status|status",
"statusValue": "Scheduled"
},
{
"key": "Posta Post URL|url",
"urlValue": "={{ $json.platformPostUrl || $('Schedule the post').item.json.url || ('https://getposta.app/app/posts/' + $('Schedule the post').item.json.id) }}"
}
]
}
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "45a21d95-3912-4693-9446-94d89fcbe04a",
"name": "Done",
"type": "n8n-nodes-base.noOp",
"position": [
5024,
1600
],
"parameters": {},
"typeVersion": 1
}
],
"active": false,
"settings": {
"binaryMode": "separate",
"executionOrder": "v1"
},
"versionId": "347db8e6-f61f-42bf-b6cc-45a037128317",
"nodeGroups": [],
"connections": {
"For each row": {
"main": [
[
{
"node": "Done",
"type": "main",
"index": 0
}
],
[
{
"node": "Create a post",
"type": "main",
"index": 0
}
]
]
},
"Create a post": {
"main": [
[
{
"node": "Schedule the post",
"type": "main",
"index": 0
}
]
]
},
"Every 15 minutes": {
"main": [
[
{
"node": "Get approved rows",
"type": "main",
"index": 0
}
]
]
},
"Get approved rows": {
"main": [
[
{
"node": "For each row",
"type": "main",
"index": 0
}
]
]
},
"Schedule the post": {
"main": [
[
{
"node": "Mark row as scheduled",
"type": "main",
"index": 0
}
]
]
},
"Mark row as scheduled": {
"main": [
[
{
"node": "For each row",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
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notionApipostaApi
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About this workflow
This workflow runs every 15 minutes to fetch approved items from a Notion content calendar, creates and schedules matching posts in Posta for the specified time, and then updates the Notion database row with the Posta post URL and a Scheduled status. Runs every 15 minutes on a…
Source: https://n8n.io/workflows/16558/ — original creator credit. Request a take-down →
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