David Olusola This workflow corresponds to n8n.io template #6548 — we link there as the canonical source.
This workflow follows the Airtable → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "a9d91614-af71-4fb2-8d70-31f924d25f1c",
"name": "Webhook: New Appointment",
"type": "n8n-nodes-base.webhook",
"position": [
-2656,
112
],
"parameters": {},
"typeVersion": 1
},
{
"id": "68db087c-8c0c-4d07-b7d4-ab11e130273b",
"name": "Extract Appointment Data",
"type": "n8n-nodes-base.set",
"position": [
-2432,
112
],
"parameters": {},
"typeVersion": 3.4
},
{
"id": "c092578d-1c3b-46cf-be2b-798ab3204fcd",
"name": "Format & Validate Data",
"type": "n8n-nodes-base.code",
"position": [
-2208,
112
],
"parameters": {},
"typeVersion": 2
},
{
"id": "8045beb6-3991-4be1-b4bb-dd9639180a48",
"name": "Store in Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
-1984,
16
],
"parameters": {},
"typeVersion": 4.4
},
{
"id": "b91c8dfa-f6be-49e9-84ab-7dfc477d7876",
"name": "Store in Airtable",
"type": "n8n-nodes-base.airtable",
"position": [
-1984,
208
],
"parameters": {},
"typeVersion": 2
},
{
"id": "58623e20-a443-494c-ae69-3e7bc2741527",
"name": "Wait: 3 Days Before",
"type": "n8n-nodes-base.wait",
"position": [
-1760,
16
],
"parameters": {},
"typeVersion": 1.1
},
{
"id": "cb96b8a0-e5dd-40d9-b5e6-d21857c3305e",
"name": "Send 3-Day Email Reminder",
"type": "n8n-nodes-base.emailSend",
"position": [
-1536,
-192
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "1029daf8-22f4-45dc-9249-23bb3368521b",
"name": "Send 3-Day SMS Reminder",
"type": "n8n-nodes-base.twilio",
"position": [
-1536,
304
],
"parameters": {},
"typeVersion": 1
},
{
"id": "2792acef-a716-42ba-b401-e1b84408ef5f",
"name": "Update Google Sheets: 3-Day Sent",
"type": "n8n-nodes-base.googleSheets",
"position": [
-1312,
-96
],
"parameters": {},
"typeVersion": 4.4
},
{
"id": "8b5748ed-a62e-4725-a2ad-6412d1468b18",
"name": "Update Airtable: 3-Day Sent",
"type": "n8n-nodes-base.airtable",
"position": [
-1232,
176
],
"parameters": {},
"typeVersion": 2
},
{
"id": "4caf96ed-2006-41fa-9c4f-ede96ea654e0",
"name": "Wait: 1 Day Before",
"type": "n8n-nodes-base.wait",
"position": [
-1088,
16
],
"parameters": {},
"typeVersion": 1.1
},
{
"id": "e1ca4c2d-bcb4-48b1-bed9-9c74a77901e4",
"name": "Send 1-Day Email Reminder",
"type": "n8n-nodes-base.emailSend",
"position": [
-864,
-96
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "88834f46-bcca-4d49-bc56-24b2b26065a6",
"name": "Send 1-Day SMS Reminder",
"type": "n8n-nodes-base.twilio",
"position": [
-864,
112
],
"parameters": {},
"typeVersion": 1
},
{
"id": "586716de-9d48-468a-8f97-a7e8f87dd1e4",
"name": "Update Google Sheets: 1-Day Sent",
"type": "n8n-nodes-base.googleSheets",
"position": [
-640,
-96
],
"parameters": {},
"typeVersion": 4.4
},
{
"id": "2398d8d2-7255-4306-806a-aaac78aeaecd",
"name": "Update Airtable: 1-Day Sent",
"type": "n8n-nodes-base.airtable",
"position": [
-640,
112
],
"parameters": {},
"typeVersion": 2
},
{
"id": "00e32802-9651-4aa9-9143-81a90b7fe00d",
"name": "System Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2704,
-560
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "4a1619df-aed7-4527-9d00-0a571d3cec83",
"name": "Database Selection Guide",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2352,
-560
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "e8b7763b-3fcf-4956-9fde-5ee17a084a8d",
"name": "Google Sheets Setup",
"type": "n8n-nodes-base.stickyNote",
"position": [
-464,
-432
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "c3e818dc-46d6-4f83-a195-05eee8a1c5ee",
"name": "Airtable Setup",
"type": "n8n-nodes-base.stickyNote",
"position": [
-464,
48
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "e4db5054-ad97-4d4d-a2e7-8c6288e22a63",
"name": "Client Setup Checklist",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1120,
-528
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "e1c7410d-a009-48ce-a348-367e2f4b285b",
"name": "Store in PostgreSQL",
"type": "n8n-nodes-base.postgres",
"position": [
-1984,
-192
],
"parameters": {},
"typeVersion": 2.6
},
{
"id": "3701ff81-7ed4-4961-bac9-6ffa149d5b53",
"name": "Update PostgreSQL: 3-Day Sent",
"type": "n8n-nodes-base.postgres",
"position": [
-1312,
-288
],
"parameters": {},
"typeVersion": 2.6
},
{
"id": "b58b6cdb-c01f-426d-a1af-9ad37c1b4cce",
"name": "Update PostgreSQL: 1-Day Sent",
"type": "n8n-nodes-base.postgres",
"position": [
-640,
-288
],
"parameters": {},
"typeVersion": 2.6
}
],
"connections": {
"Store in Airtable": {
"main": [
[
{
"node": "Wait: 3 Days Before",
"type": "main",
"index": 0
}
]
]
},
"Wait: 1 Day Before": {
"main": [
[
{
"node": "Send 1-Day Email Reminder",
"type": "main",
"index": 0
},
{
"node": "Send 1-Day SMS Reminder",
"type": "main",
"index": 0
}
]
]
},
"Store in PostgreSQL": {
"main": [
[
{
"node": "Wait: 3 Days Before",
"type": "main",
"index": 0
}
]
]
},
"Wait: 3 Days Before": {
"main": [
[
{
"node": "Send 3-Day Email Reminder",
"type": "main",
"index": 0
},
{
"node": "Send 3-Day SMS Reminder",
"type": "main",
"index": 0
}
]
]
},
"Format & Validate Data": {
"main": [
[
{
"node": "Store in Google Sheets",
"type": "main",
"index": 0
},
{
"node": "Store in Airtable",
"type": "main",
"index": 0
},
{
"node": "Store in PostgreSQL",
"type": "main",
"index": 0
}
]
]
},
"Store in Google Sheets": {
"main": [
[
{
"node": "Wait: 3 Days Before",
"type": "main",
"index": 0
}
]
]
},
"Send 1-Day SMS Reminder": {
"main": [
[
{
"node": "Update Google Sheets: 1-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update Airtable: 1-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update PostgreSQL: 1-Day Sent",
"type": "main",
"index": 0
}
]
]
},
"Send 3-Day SMS Reminder": {
"main": [
[
{
"node": "Update Google Sheets: 3-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update Airtable: 3-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update PostgreSQL: 3-Day Sent",
"type": "main",
"index": 0
}
]
]
},
"Extract Appointment Data": {
"main": [
[
{
"node": "Format & Validate Data",
"type": "main",
"index": 0
}
]
]
},
"Webhook: New Appointment": {
"main": [
[
{
"node": "Extract Appointment Data",
"type": "main",
"index": 0
}
]
]
},
"Send 1-Day Email Reminder": {
"main": [
[
{
"node": "Update Google Sheets: 1-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update Airtable: 1-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update PostgreSQL: 1-Day Sent",
"type": "main",
"index": 0
}
]
]
},
"Send 3-Day Email Reminder": {
"main": [
[
{
"node": "Update Google Sheets: 3-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update Airtable: 3-Day Sent",
"type": "main",
"index": 0
},
{
"node": "Update PostgreSQL: 3-Day Sent",
"type": "main",
"index": 0
}
]
]
},
"Update Airtable: 3-Day Sent": {
"main": [
[
{
"node": "Wait: 1 Day Before",
"type": "main",
"index": 0
}
]
]
},
"Update PostgreSQL: 3-Day Sent": {
"main": [
[
{
"node": "Wait: 1 Day Before",
"type": "main",
"index": 0
}
]
]
},
"Update Google Sheets: 3-Day Sent": {
"main": [
[
{
"node": "Wait: 1 Day Before",
"type": "main",
"index": 0
}
]
]
}
}
}
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
PURPOSE: Automatically send professional appointment reminders via email and SMS to reduce no-shows and improve patient experience.
Source: https://n8n.io/workflows/6548/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
Receive request via webhook with customer question Analyze sentiment and detect urgency using JavaScript Send urgent alerts to Slack for critical cases Search knowledge base and fetch conversation his
HTTP Request, Postgres, Email Send +1
zaad9_teams_dane. Uses emailSend, airtable, slack, microsoftTeams. Webhook trigger; 7 nodes.
Email Send, Airtable, Slack +2
This workflow automates data maturity evaluation to measure how well an organization uses data to create value by capturing assessment data through forms or APIs, processing and scoring responses usin
Email Send, Postgres
This n8n workflow automates the transformation of raw text ideas into structured visual diagrams and content assets using NapkinAI.
HTTP Request, Email Send, Postgres