Kevin Yu This workflow corresponds to n8n.io template #16955 — we link there as the canonical source.
This workflow follows the Google Drive → Google Drive Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": false
},
"name": "Transcribe new audio files from Google Drive using Gladia and Google Sheets",
"tags": [],
"nodes": [
{
"id": "3f6d2b7d-c7e9-4543-9b9a-cfa7b2d2baa7",
"name": "Google Drive Audio Trigger",
"type": "n8n-nodes-base.googleDriveTrigger",
"position": [
-16,
704
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "id",
"value": "REPLACE_WITH_SOURCE_FOLDER_ID"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "72166108-75e5-4b98-90af-026316c77a2a",
"name": "Prepare Config Values",
"type": "n8n-nodes-base.set",
"position": [
208,
704
],
"parameters": {
"mode": "manual",
"assignments": {
"assignments": [
{
"id": "c1",
"name": "wait_seconds",
"type": "number",
"value": 15
},
{
"id": "c2",
"name": "max_attempts",
"type": "number",
"value": 40
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "25b2175b-fcfb-4918-ab1c-05642a0be3cd",
"name": "Download File from Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
432,
704
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Google Drive Audio Trigger').item.json.id }}"
},
"options": {
"binaryPropertyName": "data"
},
"resource": "file",
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "ba1499c8-97bf-4054-af90-ca9785aa2aeb",
"name": "Upload Audio to Gladia",
"type": "n8n-nodes-base.httpRequest",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
688,
704
],
"parameters": {
"url": "https://api.gladia.io/v2/upload",
"method": "POST",
"options": {
"timeout": 120000
},
"sendBody": true,
"contentType": "multipart-form-data",
"authentication": "genericCredentialType",
"bodyParameters": {
"parameters": [
{
"name": "audio",
"parameterType": "formBinaryData",
"inputDataFieldName": "data"
}
]
},
"genericAuthType": "httpHeaderAuth"
},
"credentials": {
"httpHeaderAuth": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 4.4,
"waitBetweenTries": 5000
},
{
"id": "285cbe8b-c58e-4fa2-a8d2-292152acaaba",
"name": "Start Transcription Job",
"type": "n8n-nodes-base.httpRequest",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
928,
688
],
"parameters": {
"url": "https://api.gladia.io/v2/pre-recorded",
"method": "POST",
"options": {
"timeout": 30000
},
"jsonBody": "={{ { \"audio_url\": $json.audio_url } }}",
"sendBody": true,
"contentType": "json",
"specifyBody": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth"
},
"credentials": {
"httpHeaderAuth": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 4.4,
"waitBetweenTries": 5000
},
{
"id": "9d170652-3c50-4cbe-97f0-df9e34835907",
"name": "Wait for Processing",
"type": "n8n-nodes-base.wait",
"position": [
1200,
544
],
"parameters": {
"unit": "seconds",
"amount": "={{ $('Prepare Config Values').item.json.wait_seconds }}",
"resume": "timeInterval"
},
"typeVersion": 1.1
},
{
"id": "7279d3f5-ad94-4fe9-ad0e-955a2809eff7",
"name": "Get Transcription Result",
"type": "n8n-nodes-base.httpRequest",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
1360,
544
],
"parameters": {
"url": "=https://api.gladia.io/v2/pre-recorded/{{ $('Start Transcription Job').item.json.id }}",
"method": "GET",
"options": {
"timeout": 30000
},
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth"
},
"credentials": {
"httpHeaderAuth": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 4.4,
"waitBetweenTries": 5000
},
{
"id": "7499c9d7-66d7-4ac7-992d-1e7e7099dacf",
"name": "Route by Status",
"type": "n8n-nodes-base.switch",
"position": [
1568,
512
],
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "done"
}
]
}
},
{
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "or",
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "error"
},
{
"operator": {
"type": "number",
"operation": "gte"
},
"leftValue": "={{ $runIndex }}",
"rightValue": "={{ $('Prepare Config Values').item.json.max_attempts }}"
}
]
}
}
]
},
"options": {
"fallbackOutput": "extra",
"renameFallbackOutput": "Still Processing"
}
},
"typeVersion": 3.4
},
{
"id": "9447b3e3-71f2-4f7a-9471-02e530d36834",
"name": "Build Transcript File",
"type": "n8n-nodes-base.code",
"position": [
1824,
496
],
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "const result = $json.result || {};\nconst transcription = result.transcription || {};\nconst fullTranscript = (transcription.full_transcript || '').trim();\nconst utterances = Array.isArray(transcription.utterances) ? transcription.utterances : [];\nconst duration = result.metadata?.audio_duration ?? $json.file?.audio_duration ?? $('Upload Audio to Gladia').item.json.audio_metadata?.audio_duration ?? null;\nconst sourceName = $('Google Drive Audio Trigger').item.json.name || 'audio-file';\nconst dot = sourceName.lastIndexOf('.');\nconst baseName = dot > 0 ? sourceName.slice(0, dot) : sourceName;\nconst stamp = $now.toFormat('yyyyLLdd-HHmmss');\nconst fileName = baseName + '-transcript-' + stamp + '.md';\nconst NL = String.fromCharCode(10);\nconst lines = [];\nlines.push('# Transcript: ' + sourceName);\nlines.push('');\nlines.push('- Source file: ' + sourceName);\nlines.push('- Duration: ' + (duration != null ? duration + ' seconds' : 'unknown'));\nlines.push('- Transcribed: ' + $now.toISO());\nlines.push('');\nlines.push('---');\nlines.push('');\nif (utterances.length) {\n for (const u of utterances) {\n const who = (u.speaker !== undefined && u.speaker !== null) ? ('Speaker ' + u.speaker) : 'Speaker';\n lines.push('**' + who + ':** ' + (u.text || '').trim());\n lines.push('');\n }\n} else {\n lines.push(fullTranscript || '(No transcript text was returned.)');\n}\nconst body = lines.join(NL);\nconst preview = fullTranscript.slice(0, 180);\nreturn { json: { source_file: sourceName, audio_duration: duration, file_name: fileName, preview: preview, status: 'Transcribed' }, binary: { data: { data: Buffer.from(body, 'utf-8').toString('base64'), mimeType: 'text/markdown', fileName: fileName, fileExtension: 'md' } } };"
},
"typeVersion": 2
},
{
"id": "691fccab-9fd5-4ba6-8618-8e214e2fb2a1",
"name": "Save Transcript to Drive",
"type": "n8n-nodes-base.googleDrive",
"onError": "continueErrorOutput",
"position": [
2016,
496
],
"parameters": {
"name": "={{ $json.file_name }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultName": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "REPLACE_WITH_TRANSCRIPTS_FOLDER_ID"
},
"resource": "file",
"operation": "upload",
"inputDataFieldName": "data"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "f1224ff7-e5cf-41a9-9684-5ce4026642f5",
"name": "Log Transcript in Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
2208,
480
],
"parameters": {
"columns": {
"value": {
"Detail": "={{ $('Build Transcript File').item.json.preview }}",
"Status": "Transcribed",
"Timestamp": "={{ $now.toISO() }}",
"Source File": "={{ $('Google Drive Audio Trigger').item.json.name }}",
"Duration (s)": "={{ $('Build Transcript File').item.json.audio_duration }}",
"Transcript Link": "={{ $json.webViewLink || 'https://drive.google.com/file/d/' + $json.id + '/view' }}"
},
"schema": [
{
"id": "Timestamp",
"type": "string",
"display": true,
"required": false,
"displayName": "Timestamp",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Source File",
"type": "string",
"display": true,
"required": false,
"displayName": "Source File",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Duration (s)",
"type": "string",
"display": true,
"required": false,
"displayName": "Duration (s)",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Transcript Link",
"type": "string",
"display": true,
"required": false,
"displayName": "Transcript Link",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Detail",
"type": "string",
"display": true,
"required": false,
"displayName": "Detail",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": []
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "REPLACE_WITH_SHEET_TAB",
"cachedResultName": "Log"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "REPLACE_WITH_YOUR_SHEET_ID"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "7f6f7a25-e326-448e-804e-26d3b22dea56",
"name": "Log Failure in Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
2144,
864
],
"parameters": {
"columns": {
"value": {
"Detail": "={{ $json.error?.message || ($json.status ? ('Gladia status: ' + $json.status) : 'Transcription failed or timed out. Check the execution log.') }}",
"Status": "Failed",
"Timestamp": "={{ $now.toISO() }}",
"Source File": "={{ $('Google Drive Audio Trigger').first().json.name }}",
"Duration (s)": "",
"Transcript Link": ""
},
"schema": [
{
"id": "Timestamp",
"type": "string",
"display": true,
"required": false,
"displayName": "Timestamp",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Source File",
"type": "string",
"display": true,
"required": false,
"displayName": "Source File",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Duration (s)",
"type": "string",
"display": true,
"required": false,
"displayName": "Duration (s)",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Transcript Link",
"type": "string",
"display": true,
"required": false,
"displayName": "Transcript Link",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Detail",
"type": "string",
"display": true,
"required": false,
"displayName": "Detail",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": []
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "REPLACE_WITH_SHEET_TAB",
"cachedResultName": "Log"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "REPLACE_WITH_YOUR_SHEET_ID"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "5f71244f-9393-4b18-8c2d-640457307d09",
"name": "Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-64,
-192
],
"parameters": {
"width": 1232,
"height": 532,
"content": "## Transcribe new audio files from Google Drive using Gladia and Google Sheets\n\n### How it works\n\n1. A Google Drive trigger fires when a new audio or video file lands in a watched folder.\n2. The file is downloaded and sent to Gladia, which transcribes it asynchronously.\n3. The workflow polls Gladia until the transcript is ready, then saves it as a Markdown file in a Drive folder.\n4. Every run is logged to a Google Sheet, and failures are logged with a reason so nothing is lost silently.\n\n### Setup steps\n\n- [ ] Create a Header Auth credential named Gladia with header name x-gladia-key and your Gladia API key, then select it on the three Gladia HTTP nodes.\n- [ ] Set the watched folder on the trigger and the Transcripts folder on Save Transcript to Drive.\n- [ ] Pick the log spreadsheet and tab on both Sheets nodes.\n- [ ] Adjust wait_seconds and max_attempts in Prepare Config Values if your files run long.\n\n### Customization\n\nPoint the trigger at any Drive folder, change the transcript layout in Build Transcript File, or add a Slack node after the log to get a ping when a transcript is ready."
},
"typeVersion": 1
},
{
"id": "2e3aa313-7621-4a57-83c7-7afde87e3032",
"name": "Group Watch And Download",
"type": "n8n-nodes-base.stickyNote",
"position": [
-64,
544
],
"parameters": {
"color": 7,
"width": 668,
"height": 384,
"content": "## Watch and download the file\n\nA new file in the Drive folder triggers the run, config values are prepared, then the file is downloaded to binary."
},
"typeVersion": 1
},
{
"id": "28504a13-cd04-40b8-bb3b-41b6f0451ae3",
"name": "Group Send To Gladia",
"type": "n8n-nodes-base.stickyNote",
"position": [
624,
544
],
"parameters": {
"color": 7,
"width": 472,
"height": 368,
"content": "## Send audio to Gladia\n\nUpload the file to Gladia, then start an asynchronous transcription job."
},
"typeVersion": 1
},
{
"id": "2380a42a-a9ce-4834-b6fb-ee0d0b3a542b",
"name": "Group Poll For Result",
"type": "n8n-nodes-base.stickyNote",
"position": [
1120,
384
],
"parameters": {
"color": 7,
"width": 628,
"height": 416,
"content": "## Poll until transcription is done\n\nWait, fetch the result, and route by status. Loop back until Gladia returns done or the attempt limit is reached."
},
"typeVersion": 1
},
{
"id": "dfe9c1f2-3cab-4721-bfce-b8e3c6d4da03",
"name": "Group Save And Log",
"type": "n8n-nodes-base.stickyNote",
"position": [
1776,
352
],
"parameters": {
"color": 7,
"width": 640,
"height": 308,
"content": "## Save transcript and log\n\nBuild a Markdown transcript, save it to Drive, and append a row to the log sheet."
},
"typeVersion": 1
},
{
"id": "fb183416-6279-4697-acd1-48162079ba8b",
"name": "Group Handle Failures",
"type": "n8n-nodes-base.stickyNote",
"position": [
2032,
688
],
"parameters": {
"color": 7,
"width": 340,
"height": 344,
"content": "## Handle failures\n\nAny API error or a timeout writes a Failed row with a reason, so nothing fails silently."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"connections": {
"Route by Status": {
"main": [
[
{
"node": "Build Transcript File",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Failure in Sheets",
"type": "main",
"index": 0
}
],
[
{
"node": "Wait for Processing",
"type": "main",
"index": 0
}
]
]
},
"Wait for Processing": {
"main": [
[
{
"node": "Get Transcription Result",
"type": "main",
"index": 0
}
]
]
},
"Build Transcript File": {
"main": [
[
{
"node": "Save Transcript to Drive",
"type": "main",
"index": 0
}
]
]
},
"Prepare Config Values": {
"main": [
[
{
"node": "Download File from Drive",
"type": "main",
"index": 0
}
]
]
},
"Upload Audio to Gladia": {
"main": [
[
{
"node": "Start Transcription Job",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Failure in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Start Transcription Job": {
"main": [
[
{
"node": "Wait for Processing",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Failure in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Download File from Drive": {
"main": [
[
{
"node": "Upload Audio to Gladia",
"type": "main",
"index": 0
}
]
]
},
"Get Transcription Result": {
"main": [
[
{
"node": "Route by Status",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Failure in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Save Transcript to Drive": {
"main": [
[
{
"node": "Log Transcript in Sheets",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Failure in Sheets",
"type": "main",
"index": 0
}
]
]
},
"Google Drive Audio Trigger": {
"main": [
[
{
"node": "Prepare Config Values",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleDriveOAuth2ApigoogleSheetsOAuth2ApihttpHeaderAuth
Pro
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About this workflow
This workflow watches a Google Drive folder for new audio files, sends them to Gladia for asynchronous transcription, saves the resulting Markdown transcript back to Google Drive, and appends a success or failure record (with a link and details) to a Google Sheets log. Triggers…
Source: https://n8n.io/workflows/16955/ — original creator credit. Request a take-down →
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