When Specific Event Created in Google Calendar, Duplicate & Rename Google File

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "id": "7LLcCRXJjlHUoO4h",
  "name": "New interview > Create new doc (template n8n)",
  "tags": [],
  "nodes": [
    {
      "id": "d8930efe-e70f-49f4-986a-be5598f30d5d",
      "name": "Filter specific event",
      "type": "n8n-nodes-base.filter",
      "notes": "creator.email + source.url",
      "position": [
        780,
        60
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "149376d5-8f56-4acc-b270-beec7dfee052",
              "operator": {
                "name": "filter.operator.equals",
                "type": "string",
                "operation": "equals"
              },
              "leftValue": "={{ $json.creator.email }}",
              "rightValue": "user@example.com"
            },
            {
              "id": "8e53bf94-fc5e-4c80-a428-db2ca7b5c8fa",
              "operator": {
                "type": "string",
                "operation": "contains"
              },
              "leftValue": "={{ $json.source.url }}",
              "rightValue": "https://n8n.workable.com/events/"
            }
          ]
        }
      },
      "notesInFlow": true,
      "typeVersion": 2
    },
    {
      "id": "0bb2f1db-c804-4dab-8541-02386ef7ff28",
      "name": "New event in Google Calendar",
      "type": "n8n-nodes-base.googleCalendarTrigger",
      "notes": "match term: \"interview with\"",
      "position": [
        560,
        60
      ],
      "parameters": {
        "options": {
          "matchTerm": "=Interview with"
        },
        "pollTimes": {
          "item": [
            {
              "mode": "everyMinute"
            }
          ]
        },
        "triggerOn": "eventCreated",
        "calendarId": {
          "__rl": true,
          "mode": "list",
          "value": "user@example.com",
          "cachedResultName": "user@example.com"
        }
      },
      "credentials": {
        "googleCalendarOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "notesInFlow": true,
      "typeVersion": 1
    },
    {
      "id": "247df98b-8207-458d-ba6a-826d7f91831c",
      "name": "Search folder",
      "type": "n8n-nodes-base.googleDrive",
      "notes": "Search for \"Screening\" folder",
      "position": [
        980,
        60
      ],
      "parameters": {
        "limit": 1,
        "filter": {},
        "options": {},
        "resource": "fileFolder",
        "queryString": "SCREENING"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "executeOnce": false,
      "notesInFlow": true,
      "retryOnFail": false,
      "typeVersion": 3
    },
    {
      "id": "03112460-fd45-4b82-8086-bd0a09c8300a",
      "name": "Search file to duplicate",
      "type": "n8n-nodes-base.googleDrive",
      "notes": "Search \"Template screening\" file",
      "position": [
        1200,
        60
      ],
      "parameters": {
        "limit": 1,
        "filter": {},
        "options": {},
        "resource": "fileFolder",
        "queryString": "Template | M1 | Senior AE | "
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "notesInFlow": true,
      "typeVersion": 3
    },
    {
      "id": "a4d7371c-75ac-4d3d-afe1-1ec3920ee3ed",
      "name": "Create and rename Google File",
      "type": "n8n-nodes-base.googleDrive",
      "notes": "Create new doc",
      "position": [
        1420,
        60
      ],
      "parameters": {
        "name": "={{ $('Filter specific event').item.json.source.title }}",
        "fileId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "operation": "copy"
      },
      "credentials": {
        "googleDriveOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "notesInFlow": true,
      "typeVersion": 3
    },
    {
      "id": "c78d5082-9630-4872-87b4-73c68f254b7e",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        520,
        -300
      ],
      "parameters": {
        "color": 6,
        "width": 783.9001364220326,
        "height": 201.86891048588683,
        "content": "## Set up\n\n- Set up credentials for **Google Calendar**, **Google Drive**, and **Google File**. You'll need a Google Workspace account. \n- Set up the **Filter** node with the pattern you want to look for to retreive specific events in your calendar \n- Set up the **Google Drive** you want to search in\n- Set up the **Google File** you want to duplicate\n- Set up variable at the last step to rename your duplicated file however you want it, or add a description"
      },
      "typeVersion": 1
    },
    {
      "id": "3ea6d7bc-3649-4ddc-9623-f094ecce6333",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        520,
        40
      ],
      "parameters": {
        "width": 183.1090661050851,
        "height": 387.56373557965946,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\ud83d\udc46\n\nYou can exchange with a trigger from another scheduling tool (Calendly, Hubspot)"
      },
      "typeVersion": 1
    },
    {
      "id": "e1c915d6-58db-40e8-9c1e-e3446b89fa44",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        740,
        40
      ],
      "parameters": {
        "width": 185.58258497008137,
        "height": 390.03725444465573,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\ud83d\udc46\n\nYou can filter with any pattern that matches the type of event you're trying to retrieve (Event title, description, organiser, attendees...)"
      },
      "typeVersion": 1
    },
    {
      "id": "d0a141a8-b165-411c-9237-23e73ca7e5eb",
      "name": "Sticky Note3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        940,
        40
      ],
      "parameters": {
        "width": 185.58258497008137,
        "height": 390.03725444465573,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\ud83d\udc46\n\nSearch the folder where the file you want to duplicate is located. "
      },
      "typeVersion": 1
    },
    {
      "id": "5f1820b5-06ce-4fc5-8b9f-634580ce44b7",
      "name": "Sticky Note4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1160,
        40
      ],
      "parameters": {
        "width": 185.58258497008137,
        "height": 390.03725444465573,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\ud83d\udc46\n\nSearch the file you want to duplicate."
      },
      "typeVersion": 1
    },
    {
      "id": "1efb3ca1-514b-46a3-8213-68a395cbf4ce",
      "name": "Sticky Note5",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1380,
        40
      ],
      "parameters": {
        "width": 185.58258497008137,
        "height": 441.9811506095781,
        "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\ud83d\udc46\n\nRename the new file whichever way you want, using variables from the first step (Calendar event). \n\nEx: {Title of the event} | {date of the event} | {attendees}"
      },
      "typeVersion": 1
    },
    {
      "id": "13ae86e3-8629-4797-8d60-5791ca06a226",
      "name": "Sticky Note6",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        740,
        -60
      ],
      "parameters": {
        "color": 7,
        "width": 185.58258497008137,
        "height": 80,
        "content": "\ud83d\udca1 ***You can create multiple path for different type of events***"
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "ac39939b-0226-43b9-a8ac-2f38e9609ced",
  "connections": {
    "Search folder": {
      "main": [
        [
          {
            "node": "Search file to duplicate",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Filter specific event": {
      "main": [
        [
          {
            "node": "Search folder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Search file to duplicate": {
      "main": [
        [
          {
            "node": "Create and rename Google File",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "New event in Google Calendar": {
      "main": [
        [
          {
            "node": "Filter specific event",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleCalendarOAuth2Api
• googleDriveOAuth2Api

About this workflow

This template is for everyone who has to take notes during a call: Talent Acquisition Managers / Talent Acquisition Specialists / Recruiters HR professionals Sales teams, customer success teams Product teams / User Experience Designers / anyone conducting user research interviews

Source: https://n8n.io/workflows/2145/ — original creator credit. Request a take-down →

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