Eumentis This workflow corresponds to n8n.io template #7167 — we link there as the canonical source.
This workflow follows the Emailreadimap → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "bb003676-b07c-4658-a5e4-4efcda44a567",
"name": "OpenAI",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
140,
-100
],
"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4.1-mini",
"cachedResultName": "GPT-4.1-MINI"
},
"options": {},
"messages": {
"values": [
{
"role": "system",
"content": "=You are my Personal Email Evaluator. When I provide you with an email's subject, body, and associated details, your task is to determine if the email is Actionable or Non-Actionable based on its content.\n\n\n\n### Criteria for Actionable Emails:\nAn email is deemed Actionable if it meets any of the following criteria and clearly suggests that immediate attention or response is required:\n\n\n\n1. **Inquiry**: Contains a meaningful question or request for significant information.\n2. **Proposal**: Includes a serious business offer or collaboration opportunity that needs review or reply.\n3. **Action Required**: Specifies urgent requests needing action, such as deadlines, bookings, or confirmations.\n4. **Follow-up Reminder**: Serves as a reminder related to a previous important discussion or commitment.\n5. **Task**: Clearly outlines a priority task or step that needs to be taken.\n6. **Urgent**: Signals critical issues or time-sensitive decisions requiring immediate attention.\n7. **Event Invite**: Represents a formal invitation that requires an RSVP for an important event.\n8. **Subscription Renewal**: Notifies about the need to renew vital services or licenses.\n9. **System Notification**: Alerts about technical issues or important status changes.\n10. **Bank Notifications**: Issues regarding financial alerts or suspicious activities needing verification.\n\n\n\n**Exclusions**: Do not classify generic, routine, or low-priority requests as actionable.\n\n\n\n**Response Format**: Return your assessment in a JSON format that includes the following:\n\n\n\n- **date**: The date the email was received.\n- **subject**: The subject line of the email.\n- **sender**: The sender's information.\n\n- **recipientEmail**: The receiver's information.\n- **actionable**: A determined status of either 'Actionable' or 'Non-Actionable'.\n\n\n\n**Example Output**:\n```json\n{\n \"date\": \"date_value\",\n \"subject\": \"subject_value\",\n \"from\": \"from_value\",\n\n \"to\":\"to_value\"\n \"actionable\": \"Actionable/Non-Actionable\"\n}\n```\n\n\n\n### Input:\nHere is the email details:\nFrom: {{ $json.from }}\u00a0 \n\nto: {{ $json.to }}\nOn date: {{ $json.date }}\u00a0 \nSubject line: {{ $json.subject }}\u00a0 \nEmail Body: {{ $json.textPlain }}\u00a0 \n\n\n\nEvaluate the provided email details and return the appropriate JSON object with your findings."
},
{
"content": "=Here are the email details:\nFrom: {{ $json.from }}\nto: {{ $json.to }}\non date :{{ $json.date }}\nSubject line: {{ $json.subject }}\nEmail Body: {{ $json.textPlain }}\n\n"
}
]
},
"simplify": false,
"jsonOutput": true
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.8
},
{
"id": "cebd6f73-b100-40f2-9f4c-ed30c1bd4708",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-160,
-300
],
"parameters": {
"width": 260,
"height": 400,
"content": "## Trigger on Email Received\n\nAutomatically runs the workflow when a new email is received from the configured Gmail account.\n"
},
"typeVersion": 1
},
{
"id": "7a3ad55d-ae03-43f6-b49c-fdec7fa10a5e",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"notes": "Listen for new mail ",
"position": [
-80,
-100
],
"parameters": {
"options": {},
"postProcessAction": "nothing"
},
"credentials": {
"imap": {
"name": "<your credential>"
}
},
"notesInFlow": true,
"typeVersion": 2
},
{
"id": "93987fdc-2914-4a37-b6a3-aedf86b09d8d",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
120,
-300
],
"parameters": {
"width": 500,
"height": 400,
"content": "## Analyze Email Content and Extract Fields\n\n- Evaluate whether the email content qualifies as actionable based on predefined criteria using OpenAI.\n\n- Retrieves essential details such as subject, sender, recipient, and actionable status from the OpenAI evaluation result."
},
"typeVersion": 1
},
{
"id": "49ac28cf-0c2f-4638-a40e-e3a6de0febb4",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
-300
],
"parameters": {
"height": 400,
"content": "## Check Is Email Actionable?\n\nProceeds only if the email is classified as \u201cActionable\u201d by OpenAI."
},
"typeVersion": 1
},
{
"id": "be84addc-9633-40b4-8c7e-a52a0413095a",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
900,
-300
],
"parameters": {
"width": 460,
"height": 400,
"content": "## Send Alert to MS Teams\n\n- Builds a direct Gmail search URL using the encoded subject to help locate the email easily\n\n- Posts the email details to Microsoft Teams by triggering a Power Automate flow via its webhook URL\n\n"
},
"typeVersion": 1
},
{
"id": "5de0a008-cbe1-4a9e-a3c3-a6ca429f7f6d",
"name": "Extract mail details",
"type": "n8n-nodes-base.set",
"position": [
460,
-100
],
"parameters": {
"include": "selected",
"options": {},
"includeFields": "choices[0].message.content.date, choices[0].message.content.subject, choices[0].message.content.from, choices[0].message.content.actionable, choices[0].message.content.to",
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "13a7a0cc-3b3f-4806-b22a-5708d9452609",
"name": "Build gmail search URL",
"type": "n8n-nodes-base.code",
"position": [
960,
-100
],
"parameters": {
"jsCode": "for (const item of $input.all()) {\n const subject = item.json.subject;\n const encodedSubject = encodeURIComponent(subject).replace(/%20/g, '+');\n const searchLink = `https://mail.google.com/mail/u/0/#search/${encodedSubject}`;\n \n item.json.searchLink = searchLink;\n}\n\nreturn $input.all();"
},
"typeVersion": 2
},
{
"id": "935332f0-544d-4dd0-a01e-29a0500a0327",
"name": "Is mail actionable",
"type": "n8n-nodes-base.if",
"position": [
700,
-100
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "b51ec706-74a8-4f4c-8ae9-dc9e19523e7b",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.actionable }}",
"rightValue": "Actionable"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "d6d170ed-5ca4-480d-9e42-d0723d831e6e",
"name": "Send alert to MS team",
"type": "n8n-nodes-base.httpRequest",
"position": [
1200,
-100
],
"parameters": {
"method": "POST",
"options": {},
"sendBody": true,
"bodyParameters": {
"parameters": [
{
"name": "date",
"value": "={{ $json.date }}"
},
{
"name": "=subject",
"value": "={{ $json.subject }}"
},
{
"name": "sender",
"value": "={{ $json.from.replace('<', '(').replace('>', ')') }}"
},
{
"name": "=recipientEmail",
"value": "={{ $json.to }}"
},
{
"name": "=searchLink",
"value": "={{ $json.searchLink }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "ed5cfd2a-5eda-47bf-9eb3-c9852d64e1df",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-160,
180
],
"parameters": {
"color": 5,
"width": 840,
"height": 480,
"content": "## Power Automate flow to send a message in Teams.\n\n ### **1. Trigger: When a Webhook is Received**\n - The flow is initiated when an external system (e.g., n8n) sends an HTTP request to a Power Automate webhook URL\n- This request contains structured email data including subject, sender, recipient, date, actionability, and a search link.\n\n### **2. Parse JSON**\n- Parses the incoming JSON payload from the webhook to extract required fields such as\n `subject`, `from`, `to`, `date`, `searchLink`\n\n### **3. Get Mention Token for a User in Microsoft Teams**\n- Fetches a special @mention token for a specific user to be used in a Teams message.\n\n### **4. Post Message in Microsoft Teams (Chat with Flow Bot)**\n- Composes and sends a rich HTML message to the user via the Flow bot in Teams.\n- The message includes:\n - Key email details \n - A clickable link (searchLink) to locate the email in the mailbox\n \n\n\n"
},
"typeVersion": 1
}
],
"connections": {
"OpenAI": {
"main": [
[
{
"node": "Extract mail details",
"type": "main",
"index": 0
}
]
]
},
"Is mail actionable": {
"main": [
[
{
"node": "Build gmail search URL",
"type": "main",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "OpenAI",
"type": "main",
"index": 0
}
]
]
},
"Extract mail details": {
"main": [
[
{
"node": "Is mail actionable",
"type": "main",
"index": 0
}
]
]
},
"Build gmail search URL": {
"main": [
[
{
"node": "Send alert to MS team",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
imapopenAiApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This workflow automatically runs when a new email is received in the user's Gmail account. It sends the email content to OpenAI (GPT-4.1-mini), which intelligently determines whether the message requires action. If the email is identified as actionable, the workflow sends a…
Source: https://n8n.io/workflows/7167/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
Use cases are many: Perfect for freelancers managing client invoices, small businesses handling supplier bills, accounting departments processing high invoice volumes, or anyone who wants to eliminate
OpenAI, Google Drive, Google Sheets +3
Supercharge your sales and marketing efforts with this powerful automation that transforms a list of LinkedIn profiles into a fully enriched, personalized outreach campaign. This workflow is designed
HTTP Request, OpenAI, Google Sheets
This workflow automatically analyzes incoming emails using AI, categorizes them, routes them to the appropriate department, logs the results in Excel 365, and sends notifications to the responsible te
Email Read Imap, Microsoft Excel, Email Send +2
Sales teams, marketers, and business development professionals who need to automatically enrich their CRM records with detailed company information from LinkedIn profiles. Perfect for anyone doing B2B
Airtable, HTTP Request, OpenAI
AI Resume Screening Workflow. Uses openAi, emailSend, httpRequest, postgres. Webhook trigger; 14 nodes.
OpenAI, Email Send, HTTP Request +2