Willemijn This workflow corresponds to n8n.io template #3909 — we link there as the canonical source.
This workflow follows the Agent → Error Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "188d1e63-306b-4ee9-a39c-04a50ad0045c",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
340,
505
],
"parameters": {},
"typeVersion": 1
},
{
"id": "7f741929-ecc7-4cbc-994c-e6b7b9c40e46",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"disabled": true,
"position": [
340,
305
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "321a045f-0e5f-4992-aa75-4b639a5a7f9b",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
680,
400
],
"parameters": {},
"typeVersion": 1
},
{
"id": "a522ba37-96a2-42da-b7e8-b4e1af223537",
"name": "Load Calendar of Scrum Master",
"type": "n8n-nodes-base.googleCalendar",
"position": [
820,
400
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.3,
"waitBetweenTries": 5000
},
{
"id": "8207984e-800c-4ed2-ab1b-7c2bf4f01cbc",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
300,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "513f18e3-0dde-4a10-95f0-1f43f90e1c63",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
-620,
-220
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "a6980a1b-812a-47a9-adb4-be31349e0334",
"name": "Check for Refinement Project A",
"type": "n8n-nodes-base.filter",
"position": [
960,
400
],
"parameters": {},
"typeVersion": 2.2
},
{
"id": "dbf9f9b7-ec74-48da-8004-99c1184049a2",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
1140,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "070ef37d-0d33-4ce9-9ca3-0bdd2a210e30",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
2020,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "cb8006d1-64fc-4727-ab67-5b4622a1dad7",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
5860,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "a280ba9a-8df7-4c56-abe1-9c97c6ab9e76",
"name": "Read DoR criteria",
"type": "n8n-nodes-base.googleSheets",
"position": [
2340,
580
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "d2c2c85a-0559-4639-a02d-dbb58dda34b6",
"name": "Loop Over Items for DoR check",
"type": "n8n-nodes-base.splitInBatches",
"position": [
2140,
480
],
"parameters": {},
"typeVersion": 3
},
{
"id": "5383fd92-16d5-455a-be67-9f4b759d07fe",
"name": "Compare User Story to DoR Criterium",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
2560,
440
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.9,
"waitBetweenTries": 5000
},
{
"id": "964f81bc-cdf6-40b2-8e7b-0c1a7c801481",
"name": "Draft Email for Refinement",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
6220,
440
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.8,
"waitBetweenTries": 5000
},
{
"id": "55acf57c-9560-46ba-ada4-8c0a4f51c6c6",
"name": "Business Validation",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
4120,
360
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.9,
"waitBetweenTries": 5000
},
{
"id": "ff51012c-1591-4a00-b8d1-94d2f14c4512",
"name": "If no event do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
1160,
400
],
"parameters": {},
"typeVersion": 1
},
{
"id": "c12ab6c0-571d-4111-aeaa-49ba7558bc38",
"name": "Update Business Validation in Backlog",
"type": "n8n-nodes-base.googleSheets",
"position": [
4500,
560
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "ace506a2-5fa5-4b02-b261-368febf85298",
"name": "Take backlog link for further referral",
"type": "n8n-nodes-base.googleDrive",
"position": [
1440,
400
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 3,
"waitBetweenTries": 5000
},
{
"id": "dd821197-174f-4de5-8c32-44eb0d994bee",
"name": "Update Technical Validation in Backlog",
"type": "n8n-nodes-base.googleSheets",
"position": [
5640,
580
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "8a730d15-166a-475a-ad41-1746f94b3252",
"name": "Update Scrum feedback in Backlog",
"type": "n8n-nodes-base.googleSheets",
"position": [
3540,
600
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "b333f793-93b3-445c-ac2a-d9d450157e0c",
"name": "OpenAI Business Analyst",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
4120,
600
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "3b6215f6-ee09-482d-a830-4a6f007e491e",
"name": "OpenAI Technical Analyst",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
5280,
580
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "9da57209-6d17-414d-9e5e-28ce11aa033f",
"name": "Select Stories Ready for Refinement from Backlog",
"type": "n8n-nodes-base.googleSheets",
"position": [
1660,
300
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "785ca288-ea0c-4e7c-8126-01f65178c0c8",
"name": "Select Stories High Prio To Do from Backlog",
"type": "n8n-nodes-base.googleSheets",
"position": [
1660,
520
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 4.5,
"waitBetweenTries": 5000
},
{
"id": "a0ccb135-25a4-4064-b385-c38504dad671",
"name": "OpenAI Scrum Master Emailer",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
6220,
660
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "ea7c3f2b-0a6c-4f71-b75a-32af19e4bb84",
"name": "OpenAI Scrum Master Story Feedback",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
3200,
640
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "54415f41-f33d-4a20-a774-1008985d6f84",
"name": "OpenAI Scrum Master DoR Check",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
2560,
620
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "e2212d56-7eb8-4182-9807-8cc307764bcb",
"name": "Development Team Validation",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
5280,
380
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.9,
"waitBetweenTries": 5000
},
{
"id": "2f9867e3-2951-4446-8733-3fdce506e5b4",
"name": "Join Potential Stories for Refinement",
"type": "n8n-nodes-base.merge",
"position": [
1880,
405
],
"parameters": {},
"typeVersion": 3.1,
"alwaysOutputData": false
},
{
"id": "576123fb-dab4-44eb-b9c7-1821c9fd60db",
"name": "Add Scrum Feedback to Story",
"type": "n8n-nodes-base.merge",
"position": [
2840,
260
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "cf901d64-c170-4028-8126-728bd10cf53f",
"name": "Add Business feedback to Story",
"type": "n8n-nodes-base.merge",
"position": [
4420,
240
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "3aeb5768-3cde-4dde-afbb-40cafd323c1c",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
3740,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "5f52b8c0-39da-428d-a6b7-23951c4a8ccc",
"name": "Loop Over Items Business Feedback",
"type": "n8n-nodes-base.splitInBatches",
"position": [
3820,
340
],
"parameters": {},
"typeVersion": 3
},
{
"id": "04794eea-55fa-4e65-b896-893495fd6aee",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
4820,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "c1e6ee03-02c4-463b-9103-ad5c7a12a5f4",
"name": "Add Technical feedback to the story",
"type": "n8n-nodes-base.merge",
"position": [
5540,
180
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "cfa35094-197e-49c6-91bf-f2e5cc7a7eea",
"name": "Aggregate DoR check to User Story Level",
"type": "n8n-nodes-base.aggregate",
"position": [
2860,
440
],
"parameters": {},
"typeVersion": 1
},
{
"id": "077821fa-de34-4fab-86d5-572c3ecf505c",
"name": "Add DoR feedback to User Story",
"type": "n8n-nodes-base.merge",
"position": [
3040,
540
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "67c79fda-7b07-4132-8186-1dab33168235",
"name": "Provide Scrum Master Feedback on the story",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
3220,
440
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 1.9,
"waitBetweenTries": 5000
},
{
"id": "0356faaf-4b2b-4f5e-a233-0368af0a1ad1",
"name": "Loop Over Items Technical Feedback",
"type": "n8n-nodes-base.splitInBatches",
"position": [
4940,
400
],
"parameters": {},
"typeVersion": 3
},
{
"id": "69b422e6-9554-48e1-967b-b0c43d5059e7",
"name": "Combine stories into one list",
"type": "n8n-nodes-base.aggregate",
"position": [
6000,
440
],
"parameters": {},
"typeVersion": 1
},
{
"id": "6797258c-5bd3-459e-8ad2-5cae5f925a3a",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
300,
-100
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "12706b00-05b1-452a-970d-77b251731b7a",
"name": "Error Trigger",
"type": "n8n-nodes-base.errorTrigger",
"position": [
640,
-60
],
"parameters": {},
"typeVersion": 1
},
{
"id": "e5c7fce5-a868-4ef4-abda-952af2b32191",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
6540,
140
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "687d92d0-ab1e-4562-990d-554f93924f7f",
"name": "Ask Approval to Scrum Master",
"type": "n8n-nodes-base.gmail",
"position": [
6620,
440
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "4e04e194-00b4-47b7-87d6-8f11d60b268e",
"name": "Send Email to Attendees",
"type": "n8n-nodes-base.gmail",
"position": [
7000,
380
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 2.1,
"waitBetweenTries": 5000
},
{
"id": "a7eec739-76c3-4bbd-8603-517ad5ca3014",
"name": "Create Draft in Scrum Master Email",
"type": "n8n-nodes-base.gmail",
"position": [
7000,
540
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "f60a810d-1984-434e-9e87-37f74041920d",
"name": "Make aware the draft is ready to be adjusted manually",
"type": "n8n-nodes-base.gmail",
"position": [
7220,
540
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "380a0918-67a9-4fa8-b27f-fdb0f07494fe",
"name": "If Email content is Approved",
"type": "n8n-nodes-base.if",
"position": [
6800,
440
],
"parameters": {},
"typeVersion": 2.2
},
{
"id": "d184a895-96c9-4af8-ba74-67a60c04c123",
"name": "Start Here: Set Environment Variables",
"type": "n8n-nodes-base.set",
"position": [
520,
400
],
"parameters": {},
"typeVersion": 2
},
{
"id": "d54917ca-4554-4b5a-ac37-be1eca003b41",
"name": "Take DoR link for further referral",
"type": "n8n-nodes-base.googleDrive",
"position": [
1300,
400
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 3,
"waitBetweenTries": 5000
},
{
"id": "98b08147-3ef7-4e95-937d-d30f4938afe2",
"name": "Send Error Email",
"type": "n8n-nodes-base.gmail",
"maxTries": 5,
"position": [
880,
-60
],
"parameters": {},
"retryOnFail": true,
"typeVersion": 2.1,
"waitBetweenTries": 5000
}
],
"connections": {
"Error Trigger": {
"main": [
[
{
"node": "Send Error Email",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "Start Here: Set Environment Variables",
"type": "main",
"index": 0
}
]
]
},
"Read DoR criteria": {
"main": [
[
{
"node": "Compare User Story to DoR Criterium",
"type": "main",
"index": 0
}
]
]
},
"Business Validation": {
"main": [
[
{
"node": "Update Business Validation in Backlog",
"type": "main",
"index": 0
}
]
]
},
"If no event do nothing": {
"main": [
[
{
"node": "Take DoR link for further referral",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Business Analyst": {
"ai_languageModel": [
[
{
"node": "Business Validation",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"No Operation, do nothing": {
"main": [
[
{
"node": "Load Calendar of Scrum Master",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Technical Analyst": {
"ai_languageModel": [
[
{
"node": "Development Team Validation",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Draft Email for Refinement": {
"main": [
[
{
"node": "Ask Approval to Scrum Master",
"type": "main",
"index": 0
}
]
]
},
"Add Scrum Feedback to Story": {
"main": [
[
{
"node": "Add Business feedback to Story",
"type": "main",
"index": 0
},
{
"node": "Loop Over Items Business Feedback",
"type": "main",
"index": 0
}
]
]
},
"Development Team Validation": {
"main": [
[
{
"node": "Update Technical Validation in Backlog",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Scrum Master Emailer": {
"ai_languageModel": [
[
{
"node": "Draft Email for Refinement",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Ask Approval to Scrum Master": {
"main": [
[
{
"node": "If Email content is Approved",
"type": "main",
"index": 0
}
]
]
},
"If Email content is Approved": {
"main": [
[
{
"node": "Send Email to Attendees",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Draft in Scrum Master Email",
"type": "main",
"index": 0
}
]
]
},
"Combine stories into one list": {
"main": [
[
{
"node": "Draft Email for Refinement",
"type": "main",
"index": 0
}
]
]
},
"Load Calendar of Scrum Master": {
"main": [
[
{
"node": "Check for Refinement Project A",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items for DoR check": {
"main": [
[
{
"node": "Add Scrum Feedback to Story",
"type": "main",
"index": 1
}
],
[
{
"node": "Read DoR criteria",
"type": "main",
"index": 0
},
{
"node": "Add DoR feedback to User Story",
"type": "main",
"index": 1
}
]
]
},
"OpenAI Scrum Master DoR Check": {
"ai_languageModel": [
[
{
"node": "Compare User Story to DoR Criterium",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Add Business feedback to Story": {
"main": [
[
{
"node": "Loop Over Items Technical Feedback",
"type": "main",
"index": 0
},
{
"node": "Add Technical feedback to the story",
"type": "main",
"index": 0
}
]
]
},
"Add DoR feedback to User Story": {
"main": [
[
{
"node": "Provide Scrum Master Feedback on the story",
"type": "main",
"index": 0
}
]
]
},
"Check for Refinement Project A": {
"main": [
[
{
"node": "If no event do nothing",
"type": "main",
"index": 0
}
]
]
},
"Update Scrum feedback in Backlog": {
"main": [
[
{
"node": "Loop Over Items for DoR check",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items Business Feedback": {
"main": [
[
{
"node": "Add Business feedback to Story",
"type": "main",
"index": 1
}
],
[
{
"node": "Business Validation",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Start Here: Set Environment Variables",
"type": "main",
"index": 0
}
]
]
},
"Create Draft in Scrum Master Email": {
"main": [
[
{
"node": "Make aware the draft is ready to be adjusted manually",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items Technical Feedback": {
"main": [
[
{
"node": "Add Technical feedback to the story",
"type": "main",
"index": 1
}
],
[
{
"node": "Development Team Validation",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Scrum Master Story Feedback": {
"ai_languageModel": [
[
{
"node": "Provide Scrum Master Feedback on the story",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Take DoR link for further referral": {
"main": [
[
{
"node": "Take backlog link for further referral",
"type": "main",
"index": 0
}
]
]
},
"Add Technical feedback to the story": {
"main": [
[
{
"node": "Combine stories into one list",
"type": "main",
"index": 0
}
]
]
},
"Compare User Story to DoR Criterium": {
"main": [
[
{
"node": "Aggregate DoR check to User Story Level",
"type": "main",
"index": 0
}
]
]
},
"Join Potential Stories for Refinement": {
"main": [
[
{
"node": "Loop Over Items for DoR check",
"type": "main",
"index": 0
},
{
"node": "Add Scrum Feedback to Story",
"type": "main",
"index": 0
}
]
]
},
"Start Here: Set Environment Variables": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Update Business Validation in Backlog": {
"main": [
[
{
"node": "Loop Over Items Business Feedback",
"type": "main",
"index": 0
}
]
]
},
"Take backlog link for further referral": {
"main": [
[
{
"node": "Select Stories Ready for Refinement from Backlog",
"type": "main",
"index": 0
},
{
"node": "Select Stories High Prio To Do from Backlog",
"type": "main",
"index": 0
}
]
]
},
"Update Technical Validation in Backlog": {
"main": [
[
{
"node": "Loop Over Items Technical Feedback",
"type": "main",
"index": 0
}
]
]
},
"Aggregate DoR check to User Story Level": {
"main": [
[
{
"node": "Add DoR feedback to User Story",
"type": "main",
"index": 0
}
]
]
},
"Provide Scrum Master Feedback on the story": {
"main": [
[
{
"node": "Update Scrum feedback in Backlog",
"type": "main",
"index": 0
}
]
]
},
"Select Stories High Prio To Do from Backlog": {
"main": [
[
{
"node": "Join Potential Stories for Refinement",
"type": "main",
"index": 1
}
]
]
},
"Select Stories Ready for Refinement from Backlog": {
"main": [
[
{
"node": "Join Potential Stories for Refinement",
"type": "main",
"index": 0
}
]
]
}
}
}
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This workflow is designed for Scrum Masters, Agile Coaches, and Product Owners who want to automate backlog refinement preparation using Google Sheets, Gmail, and OpenAI. It’s ideal for teams seeking consistent, high-quality refinement sessions with minimal manual effort.
Source: https://n8n.io/workflows/3909/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
This workflow is designed for Scrum Masters and Agile Coaches who prepare and coordinate Sprint Planning sessions, using Google Calendar, Google Sheets, and OpenAI.
Google Calendar, Google Sheets, Agent +4
Transform your manual hiring process into an intelligent evaluation system that saves 15-20 minutes per candidate! This workflow automates the entire candidate assessment pipeline - from CSV/XLSX uplo
Form Trigger, Google Sheets, Google Drive +8
The Multi-Model Agency Content Engine is a high-performance editorial system designed for agencies. It solves the "blank page" problem by alternating between real-world social proof and strategic expe
Google Sheets, Gmail, Google Drive +6
This n8n workflow template automates your lead generation and follow-up process using AI. It captures leads through a form, enriches them with company data, classifies them into different categories,
Gmail, Output Parser Structured, Form Trigger +5
This n8n workflow automates turning short user ideas into production-ready real-estate marketing assets (photorealistic images and optional 360° videos). A form submission seeds a prompt board → an LL
Form Trigger, Google Sheets, Agent +6