PhilanthropEAK Automation This workflow corresponds to n8n.io template #7518 — we link there as the canonical source.
The workflow JSON
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{
"name": "Simple order confirmation and customer notification workflow for new e-commerce orders",
"tags": [
{
"id": "ecommerce",
"name": "E-commerce",
"createdAt": "2025-01-01T00:00:00.000Z",
"updatedAt": "2025-01-01T00:00:00.000Z"
},
{
"id": "beginner-friendly",
"name": "Beginner Friendly",
"createdAt": "2025-01-01T00:00:00.000Z",
"updatedAt": "2025-01-01T00:00:00.000Z"
},
{
"id": "order-automation",
"name": "Order Automation",
"createdAt": "2025-01-01T00:00:00.000Z",
"updatedAt": "2025-01-01T00:00:00.000Z"
}
],
"nodes": [
{
"id": "a1b2c3d4-e5f6-7890-1234-567890abcdef",
"name": "New Order Webhook",
"type": "n8n-nodes-base.webhook",
"position": [
240,
300
],
"parameters": {
"path": "new-order",
"options": {},
"httpMethod": "POST",
"responseMode": "responseNode"
},
"typeVersion": 1
},
{
"id": "b2c3d4e5-f6g7-8901-2345-678901bcdefg",
"name": "Workflow Instructions",
"type": "n8n-nodes-base.stickyNote",
"position": [
-200,
100
],
"parameters": {
"color": 4,
"width": 432,
"height": 464,
"content": "## \ud83d\uded2 Simple E-commerce Order Automation\n\n**What this workflow does:**\nAutomatically processes new e-commerce orders by sending confirmation emails to customers and notification emails to your team.\n\n**How it works:**\n1. Receives new order data via webhook (from Shopify, WooCommerce, etc.)\n2. Validates the order information\n3. Sends a professional order confirmation email to the customer\n4. Sends an order notification email to your team\n5. Logs the order details for record keeping\n6. Responds back to confirm successful processing\n\n**Perfect for:**\n- Small online stores getting started\n- Anyone wanting basic order automation\n- Businesses using free email services\n- Users new to n8n and automation\n\n**What you need:**\n- An e-commerce platform (Shopify, WooCommerce, Etsy, etc.)\n- Gmail account or any SMTP email service\n- 5 minutes to set up the webhook\n\n**Free to use:**\n- Uses built-in n8n nodes only\n- Works with free Gmail accounts\n- No paid API services required\n- Simple setup, no complex configurations"
},
"typeVersion": 1
},
{
"id": "c3d4e5f6-g7h8-9012-3456-789012cdefgh",
"name": "Store Configuration",
"type": "n8n-nodes-base.set",
"position": [
480,
300
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "STORE_NAME",
"name": "STORE_NAME",
"type": "string",
"value": "Your Store Name"
},
{
"id": "STORE_EMAIL",
"name": "STORE_EMAIL",
"type": "string",
"value": "user@example.com"
},
{
"id": "SUPPORT_EMAIL",
"name": "SUPPORT_EMAIL",
"type": "string",
"value": "user@example.com"
},
{
"id": "STORE_PHONE",
"name": "STORE_PHONE",
"type": "string",
"value": "(555) 123-4567"
},
{
"id": "STORE_WEBSITE",
"name": "STORE_WEBSITE",
"type": "string",
"value": "https://yourstore.com"
},
{
"id": "TEAM_EMAIL",
"name": "TEAM_EMAIL",
"type": "string",
"value": "user@example.com"
}
]
}
},
"typeVersion": 3.2
},
{
"id": "d4e5f6g7-h8i9-0123-4567-890123defghi",
"name": "Extract Order Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
120
],
"parameters": {
"width": 280,
"height": 160,
"content": "\ud83d\udce6 **Step 1: Extract Order Data**\n\nExtracts key information from the order:\n- Order number and date\n- Customer name and email\n- Items purchased\n- Order total and payment status\n- Shipping address\n\nThis works with most e-commerce platforms."
},
"typeVersion": 1
},
{
"id": "e5f6g7h8-i9j0-1234-5678-901234efghij",
"name": "Extract Order Details",
"type": "n8n-nodes-base.set",
"position": [
720,
300
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "order_number",
"name": "order_number",
"type": "string",
"value": "={{ $json.order_number || $json.id || $json.order_id || 'N/A' }}"
},
{
"id": "customer_name",
"name": "customer_name",
"type": "string",
"value": "={{ $json.customer?.name || $json.billing_address?.name || $json.customer_name || 'Valued Customer' }}"
},
{
"id": "customer_email",
"name": "customer_email",
"type": "string",
"value": "={{ $json.customer?.email || $json.email || $json.customer_email || '' }}"
},
{
"id": "order_total",
"name": "order_total",
"type": "string",
"value": "={{ $json.total_price || $json.total || $json.amount || '0.00' }}"
},
{
"id": "currency",
"name": "currency",
"type": "string",
"value": "={{ $json.currency || $json.currency_code || 'USD' }}"
},
{
"id": "order_date",
"name": "order_date",
"type": "string",
"value": "={{ $json.created_at || $json.order_date || new Date().toISOString() }}"
},
{
"id": "payment_status",
"name": "payment_status",
"type": "string",
"value": "={{ $json.payment_status || $json.financial_status || 'pending' }}"
}
]
}
},
"typeVersion": 3.2
},
{
"id": "f6g7h8i9-j0k1-2345-6789-012345fghijk",
"name": "Validation Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
880,
140
],
"parameters": {
"width": 280,
"height": 140,
"content": "\u2705 **Step 2: Validate Order**\n\nChecks if the order has:\n- Valid customer email\n- Order number\n- Order total greater than 0\n\nSkips processing for invalid orders and sends error response."
},
"typeVersion": 1
},
{
"id": "g7h8i9j0-k1l2-3456-7890-123456ghijkl",
"name": "Validate Order Data",
"type": "n8n-nodes-base.if",
"position": [
960,
300
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "has_email",
"operator": {
"type": "string",
"operation": "notEmpty"
},
"leftValue": "={{ $json.customer_email }}",
"rightValue": ""
},
{
"id": "has_order_number",
"operator": {
"type": "string",
"operation": "notEqual"
},
"leftValue": "={{ $json.order_number }}",
"rightValue": "N/A"
}
]
}
},
"typeVersion": 2
},
{
"id": "h8i9j0k1-l2m3-4567-8901-234567hijklm",
"name": "Customer Email Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1120,
120
],
"parameters": {
"width": 280,
"height": 160,
"content": "\ud83d\udce7 **Step 3: Send Customer Email**\n\nSends a professional order confirmation email:\n- Order details and summary\n- Thank you message\n- Contact information\n- Next steps (shipping info)\n\nUses your Gmail or SMTP email account."
},
"typeVersion": 1
},
{
"id": "i9j0k1l2-m3n4-5678-9012-345678ijklmn",
"name": "Send Customer Confirmation",
"type": "n8n-nodes-base.emailSend",
"position": [
1200,
260
],
"parameters": {
"message": "Dear {{ $json.customer_name }},\\n\\nThank you for your order! We're excited to confirm that we've received your order and are preparing it for shipment.\\n\\n\ud83d\udce6 ORDER DETAILS:\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\nOrder Number: #{{ $json.order_number }}\\nOrder Date: {{ new Date($json.order_date).toLocaleDateString() }}\\nOrder Total: {{ $json.currency }} {{ $json.order_total }}\\nPayment Status: {{ $json.payment_status }}\\n\\n\ud83d\ude9a WHAT'S NEXT:\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\n\u2022 We'll process your order within 1-2 business days\\n\u2022 You'll receive a shipping confirmation email with tracking information\\n\u2022 Estimated delivery: 3-7 business days\\n\\n\ud83d\udcde NEED HELP?\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\nIf you have any questions about your order, please don't hesitate to contact us:\\n\\nEmail: {{ $('Store Configuration').first().json.SUPPORT_EMAIL }}\\nPhone: {{ $('Store Configuration').first().json.STORE_PHONE }}\\nWebsite: {{ $('Store Configuration').first().json.STORE_WEBSITE }}\\n\\nThank you for choosing {{ $('Store Configuration').first().json.STORE_NAME }}!\\n\\nBest regards,\\nThe {{ $('Store Configuration').first().json.STORE_NAME }} Team",
"options": {
"ccEmail": "",
"bccEmail": "",
"allowUnauthorizedCerts": false
},
"subject": "Order Confirmation #{{ $json.order_number }} - {{ $('Store Configuration').first().json.STORE_NAME }}",
"toEmail": "={{ $json.customer_email }}",
"fromEmail": "={{ $('Store Configuration').first().json.STORE_EMAIL }}"
},
"credentials": {
"smtp": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "j0k1l2m3-n4o5-6789-0123-456789jklmno",
"name": "Team Notification Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1360,
120
],
"parameters": {
"width": 280,
"height": 160,
"content": "\ud83d\udd14 **Step 4: Notify Team**\n\nSends order notification to your team:\n- New order alert\n- Customer and order details\n- Action items\n- Order summary\n\nHelps team stay informed and take action."
},
"typeVersion": 1
},
{
"id": "k1l2m3n4-o5p6-7890-1234-567890klmnop",
"name": "Send Team Notification",
"type": "n8n-nodes-base.emailSend",
"position": [
1440,
260
],
"parameters": {
"message": "\ud83c\udf89 NEW ORDER RECEIVED!\\n\\n\ud83d\udce6 ORDER INFORMATION:\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\nOrder #: {{ $json.order_number }}\\nCustomer: {{ $json.customer_name }}\\nEmail: {{ $json.customer_email }}\\nTotal: {{ $json.currency }} {{ $json.order_total }}\\nPayment: {{ $json.payment_status }}\\nDate: {{ new Date($json.order_date).toLocaleString() }}\\n\\n\u2705 ACTION ITEMS:\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\n1. Process payment (if not already confirmed)\\n2. Pick and pack items\\n3. Create shipping label\\n4. Send tracking information to customer\\n5. Update inventory levels\\n\\n\ud83d\udcca QUICK STATS:\\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\nProcessed automatically at: {{ new Date().toLocaleString() }}\\nCustomer confirmation: \u2705 Sent\\nOrder webhook: \u2705 Received\\n\\nLogin to your admin panel to view full order details and begin processing.\\n\\n---\\nThis notification was sent automatically by your n8n order automation workflow.",
"options": {
"allowUnauthorizedCerts": false
},
"subject": "\ud83d\uded2 NEW ORDER #{{ $json.order_number }} - {{ $json.currency }} {{ $json.order_total }}",
"toEmail": "={{ $('Store Configuration').first().json.TEAM_EMAIL }}",
"fromEmail": "={{ $('Store Configuration').first().json.STORE_EMAIL }}"
},
"credentials": {
"smtp": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "l2m3n4o5-p6q7-8901-2345-678901lmnopq",
"name": "Log Order Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1600,
120
],
"parameters": {
"width": 280,
"height": 160,
"content": "\ud83d\udcdd **Step 5: Log Order**\n\nSaves order details for record keeping:\n- Creates order summary\n- Timestamps processing\n- Tracks email delivery status\n- Prepares success response\n\nUseful for analytics and troubleshooting."
},
"typeVersion": 1
},
{
"id": "m3n4o5p6-q7r8-9012-3456-789012mnopqr",
"name": "Log Processing Details",
"type": "n8n-nodes-base.set",
"position": [
1680,
260
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "processing_status",
"name": "processing_status",
"type": "string",
"value": "completed"
},
{
"id": "processed_at",
"name": "processed_at",
"type": "string",
"value": "={{ new Date().toISOString() }}"
},
{
"id": "customer_email_sent",
"name": "customer_email_sent",
"type": "boolean",
"value": true
},
{
"id": "team_email_sent",
"name": "team_email_sent",
"type": "boolean",
"value": true
},
{
"id": "order_summary",
"name": "order_summary",
"type": "string",
"value": "Order #{{ $('Extract Order Details').first().json.order_number }} for {{ $('Extract Order Details').first().json.customer_name }} ({{ $('Extract Order Details').first().json.currency }} {{ $('Extract Order Details').first().json.order_total }}) processed successfully"
}
]
}
},
"typeVersion": 3.2
},
{
"id": "n4o5p6q7-r8s9-0123-4567-890123nopqrs",
"name": "Success Response Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1840,
120
],
"parameters": {
"width": 280,
"height": 160,
"content": "\u2705 **Step 6: Success Response**\n\nSends confirmation back to e-commerce platform:\n- Processing successful\n- Emails sent confirmation\n- Order details summary\n- Timestamp\n\nCompletes the webhook properly."
},
"typeVersion": 1
},
{
"id": "o5p6q7r8-s9t0-1234-5678-901234opqrst",
"name": "Send Success Response",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
1920,
260
],
"parameters": {
"options": {},
"respondWith": "json",
"responseBody": "{\n \"status\": \"success\",\n \"message\": \"Order processed successfully\",\n \"order_number\": \"{{ $('Extract Order Details').first().json.order_number }}\",\n \"customer_email\": \"{{ $('Extract Order Details').first().json.customer_email }}\",\n \"customer_notification_sent\": {{ $json.customer_email_sent }},\n \"team_notification_sent\": {{ $json.team_email_sent }},\n \"processed_at\": \"{{ $json.processed_at }}\",\n \"order_total\": \"{{ $('Extract Order Details').first().json.currency }} {{ $('Extract Order Details').first().json.order_total }}\"\n}"
},
"typeVersion": 1
},
{
"id": "p6q7r8s9-t0u1-2345-6789-012345pqrstu",
"name": "Send Error Response",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
960,
420
],
"parameters": {
"options": {},
"respondWith": "json",
"responseBody": "{\n \"status\": \"error\",\n \"message\": \"Invalid order data - missing required fields\",\n \"missing_fields\": {\n \"customer_email\": \"{{ $json.customer_email || 'missing' }}\",\n \"order_number\": \"{{ $json.order_number || 'missing' }}\"\n },\n \"received_data\": {{ JSON.stringify($('New Order Webhook').first().json) }},\n \"processed_at\": \"{{ new Date().toISOString() }}\"\n}"
},
"typeVersion": 1
},
{
"id": "q7r8s9t0-u1v2-3456-7890-123456qrstuv",
"name": "Easy Setup Guide",
"type": "n8n-nodes-base.stickyNote",
"position": [
240,
500
],
"parameters": {
"color": 6,
"width": 400,
"height": 320,
"content": "\u2699\ufe0f **EASY SETUP GUIDE**\n\n**Step 1: Configure your store details**\nUpdate the Store Configuration node with:\n- Your store name\n- Your email addresses\n- Phone number\n- Website URL\n\n**Step 2: Set up email**\n- Use your Gmail account (free!)\n- Or any SMTP email service\n- Add email credentials in n8n\n\n**Step 3: Copy webhook URL**\n- Copy the URL from New Order Webhook node\n- Add it to your e-commerce platform:\n \u2022 Shopify: Settings > Notifications > Webhooks\n \u2022 WooCommerce: WooCommerce > Settings > Advanced > Webhooks\n \u2022 Other platforms: Look for \"Webhooks\" or \"API\" settings\n\n**Step 4: Test it!**\n- Place a test order\n- Check emails were sent\n- Verify webhook response\n\n**That's it! Your store now has automated order processing! \ud83c\udf89**"
},
"typeVersion": 1
}
],
"settings": {
"executionOrder": "v1"
},
"updatedAt": "2025-01-01T00:00:00.000Z",
"versionId": "auto-generate",
"staticData": {},
"connections": {
"New Order Webhook": {
"main": [
[
{
"node": "Store Configuration",
"type": "main",
"index": 0
}
]
]
},
"Store Configuration": {
"main": [
[
{
"node": "Extract Order Details",
"type": "main",
"index": 0
}
]
]
},
"Validate Order Data": {
"main": [
[
{
"node": "Send Customer Confirmation",
"type": "main",
"index": 0
}
],
[
{
"node": "Send Error Response",
"type": "main",
"index": 0
}
]
]
},
"Extract Order Details": {
"main": [
[
{
"node": "Validate Order Data",
"type": "main",
"index": 0
}
]
]
},
"Log Processing Details": {
"main": [
[
{
"node": "Send Success Response",
"type": "main",
"index": 0
}
]
]
},
"Send Team Notification": {
"main": [
[
{
"node": "Log Processing Details",
"type": "main",
"index": 0
}
]
]
},
"Send Customer Confirmation": {
"main": [
[
{
"node": "Send Team Notification",
"type": "main",
"index": 0
}
]
]
}
},
"triggerCount": 1
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
smtp
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About this workflow
Small online store owners, new entrepreneurs, and anyone getting started with e-commerce automation. Perfect for beginners who want to automate their order process without complexity or additional costs. Ideal for stores using Shopify, WooCommerce, Etsy, or any platform that…
Source: https://n8n.io/workflows/7518/ — original creator credit. Request a take-down →
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