Automate Lead Generation with Apollo, AI Parsing, and Timed Email Follow-ups

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "id": "NkWxvPEb0ThZgXGs",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "name": "Apollo scraper and outreach 1 \u2705",
  "tags": [],
  "nodes": [
    {
      "id": "e106ff39-a4ce-4859-9b4b-a1b6e4640bcf",
      "name": "Wait",
      "type": "n8n-nodes-base.wait",
      "position": [
        -240,
        576
      ],
      "parameters": {
        "unit": "minutes",
        "amount": "={{ $json.delayMinutes }}\n"
      },
      "typeVersion": 1.1
    },
    {
      "id": "0ce9db68-c58b-4b09-8e85-fc7a49ea6307",
      "name": "Get row(s) in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        -16,
        576
      ],
      "parameters": {
        "options": {
          "returnFirstMatch": true
        },
        "filtersUI": {
          "values": [
            {
              "lookupValue": "not sent",
              "lookupColumn": "Status"
            }
          ]
        },
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for content creators"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "2cfca14f-0c63-49f6-b4c1-597a15ba1fc2",
      "name": "AI Agent",
      "type": "@n8n/n8n-nodes-langchain.agent",
      "position": [
        208,
        576
      ],
      "parameters": {
        "text": "=Don't change the structure of the email below:\n\n\n\nHi {{ $json['Full Name'] }},\n\nMany coaches feel buried in admin, client follow-ups, and content, leaving less time for actual coaching and growth.\n\nI help coaches use AI not just for content creation, but also to:\n- Win back hours by automating repetitive tasks\n- Keep their pipeline full without constant hustle\n- Onboard clients smoothly without more workload\n\nSome are curious about AI but unsure where to start, while others only scratch the surface and miss out on bigger results.\n\nAre you interested to learn more?\n\n\nCheers!\nDen\n\n",
        "options": {},
        "promptType": "define"
      },
      "typeVersion": 2.2
    },
    {
      "id": "4645e708-502a-4593-855a-03813497815e",
      "name": "OpenAI Chat Model",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        176,
        816
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "196fe8a2-9759-4ffc-a2e8-2b2ffc733ebf",
      "name": "Send a message",
      "type": "n8n-nodes-base.gmail",
      "position": [
        560,
        576
      ],
      "parameters": {
        "sendTo": "={{ $('Get row(s) in sheet').item.json.Email }}",
        "message": "={{ $json.output }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "=Hi {{ $('Get row(s) in sheet').item.json['Full Name'] }}, is this the correct email for fitness and health?",
        "emailType": "text"
      },
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "5e7a9e77-3743-4d98-ba28-a11761c0a329",
      "name": "Update row in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        784,
        576
      ],
      "parameters": {
        "columns": {
          "value": {
            "Email": "={{ $('Get row(s) in sheet').item.json.Email }}",
            "Status": "sent",
            "Date sent": "={{ new Date().toLocaleString() }}\n\n\n\n"
          },
          "schema": [
            {
              "id": "Full Name",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Full Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Email",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Email",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Title",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Title",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Personal LinkedIn",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Personal LinkedIn",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Name",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Company Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Website",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Company Website",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Status",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Status",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Followed up",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Followed up",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Date sent",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Date sent",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "row_number",
              "type": "number",
              "display": true,
              "removed": true,
              "readOnly": true,
              "required": false,
              "displayName": "row_number",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "Email"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "update",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for content creators"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "3c4951fe-f0ab-4c3b-9d3d-19de8bde8259",
      "name": "Limit",
      "type": "n8n-nodes-base.limit",
      "disabled": true,
      "position": [
        2288,
        -16
      ],
      "parameters": {
        "maxItems": 10
      },
      "typeVersion": 1
    },
    {
      "id": "cb23abe2-6920-4f70-adf6-26e14a29a56d",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2144,
        608
      ],
      "parameters": {
        "color": 2,
        "width": 500,
        "height": 800,
        "content": "## | Apollo Lead Generation Automation\n\n## How it Works ( It will only work if you have a membership in apify, else you can't use http. )\n \n\n### - Describe the leads you want via the form\n### - Apollo search URL is generated\n### - URL sent to Apify, Apollo scrape executed\n### - Raw lead data is parsed via OpenAI\n### - Lead data uploaded to Google Sheets\n\n## APIs Needed\n\n### - Apify.com API key\n### - Openai.com API key\n\n## Apify Actor Used\n\n### - https://console.apify.com/actors/jljBwyyQakqrL1wae/input\n\n\n## Costs\n\n### - $1.20 / 1000 leads\n### - Apify = $39  / month\n### - That $1.20 is taken from your $39 credit"
      },
      "typeVersion": 1
    },
    {
      "id": "44668354-7b56-4ebd-b2f9-63c50c8527cd",
      "name": "Add to Google Sheet1",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        960,
        144
      ],
      "parameters": {
        "columns": {
          "value": {
            "Email": "={{ $('If').item.json.output.email }}",
            "Title": "={{ $('If').item.json.output.title }}",
            "Status": "not sent",
            "Full Name": "={{ $('If').item.json.output.fullName }}",
            "Followed up": "not sent",
            "Company Name": "={{ $('If').item.json.output.companyName }}",
            "Company Website": "={{ $('If').item.json.output.companyWebsite }}",
            "Personal LinkedIn": "={{ $('If').item.json.output.LinkedIn }}"
          },
          "schema": [
            {
              "id": "Full Name",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Full Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Email",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Email",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Title",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Title",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Personal LinkedIn",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Personal LinkedIn",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Name",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Company Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Website",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Company Website",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Status",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Status",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Followed up",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Followed up",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Date sent",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Date sent",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "Email"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "appendOrUpdate",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for marketing & advertisment"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.5
    },
    {
      "id": "0b11e707-4df3-4d55-acf9-f1dd40be47b0",
      "name": "Parse Lead Data1",
      "type": "@n8n/n8n-nodes-langchain.chainLlm",
      "onError": "continueErrorOutput",
      "position": [
        -176,
        96
      ],
      "parameters": {
        "text": "=Name: {{ $json.name }}\n\nTitle: {{ $json.title }}\n\nEmail: {{ $json.email }}\n\nLinkedIn: {{ $json.linkedin_url }}\n\nOrg Name: {{ $json.organization_name }}\n\nOrg Website: {{ $json.organization_website_url }}\n\n\n\n\n\n",
        "batching": {},
        "messages": {
          "messageValues": [
            {
              "message": "=You are a sophisticated AI data-processing engine. Your task is to receive a raw JSON object for a single business prospect, perform two critical actions, and then provide your response in a specific JSON format.\n\n**Your Instructions:**\n\n1.  **EXTRACT KEY DATA:** You must parse the raw JSON input to find and extract the following specific data points. If a field is not present, use a value of `null`.\n    * **Full Name:** Look for `first_name` and `last_name`.\n    * **Email:** Find the first available email address. Look in fields like `emails` or `personal_emails`.\n    * **LinkedIn** Look for the 'linkedin_url'\n    * **Title:** Look for the `title` field.\n    * **Company Name:** Look for the `organization_name` field.\n    * **Company Website:** Look for the `organization_website` field.\n  \n\n2.  **FORMAT THE OUTPUT:** You MUST structure your entire response as a single, clean JSON object. The object should contain exactly the keys listed below. Do not include any other text, explanations, or greetings in your response\u2014ONLY the final JSON object.\n\n**Required Output Format:**\n{\n  \"fullName\": \"...\",\n  \"email\": \"...\",\n  \"title\": \"...\",\n  \"LinkedIn\": \"...\",\n  \"companyName\": \"...\",\n  \"companyWebsite\": \"...\"\n}"
            }
          ]
        },
        "promptType": "define",
        "hasOutputParser": true
      },
      "typeVersion": 1.7
    },
    {
      "id": "c6bd294f-d484-4385-9a6f-6d8982e836e2",
      "name": "OpenAI Chat Model3",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        -224,
        320
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "f3bc251a-22ce-4127-8aef-42ba62583d55",
      "name": "Structured Output Parser1",
      "type": "@n8n/n8n-nodes-langchain.outputParserStructured",
      "position": [
        0,
        320
      ],
      "parameters": {
        "jsonSchemaExample": "{\n  \"fullName\": \"Stefan Chira\",\n  \"email\": \"user@example.com\",\n  \"title\": \"Founder\",\n  \"LinkedIn\": \"http://www.linkedin.com/in/stefanchira\",\n  \"companyName\": \"Quantum Turf\",\n  \"companyWebsite\": \"http://www.quantumturf.com\"\n}\n"
      },
      "typeVersion": 1.3
    },
    {
      "id": "3f30569c-5d9c-4dd7-84d2-972b6bc8ee4c",
      "name": "When clicking \u2018Execute workflow\u2019",
      "type": "n8n-nodes-base.manualTrigger",
      "position": [
        -768,
        96
      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "44589449-d7bd-4d54-9754-916040cd5257",
      "name": "Add to Google Sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        2848,
        208
      ],
      "parameters": {
        "columns": {
          "value": {
            "Email": "={{ $json.output.email }}",
            "Title": "={{ $json.output.title }}",
            "Full Name": "={{ $json.output.fullName }}",
            "Company Name": "={{ $json.output.companyName }}",
            "Company Website": "={{ $json.output.companyWebsite }}",
            "Personal LinkedIn": "={{ $json.output.LinkedIn }}"
          },
          "schema": [
            {
              "id": "Full Name",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Full Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Email",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Email",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Title",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Title",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Personal LinkedIn",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Personal LinkedIn",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Name",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Company Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Website",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "Company Website",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Status",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Status",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "Email"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "appendOrUpdate",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for marketing & advertisment"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.5
    },
    {
      "id": "d3a1e7c2-a664-42b7-8e10-349b69f58fb8",
      "name": "On form submission",
      "type": "n8n-nodes-base.formTrigger",
      "disabled": true,
      "position": [
        1696,
        208
      ],
      "parameters": {
        "options": {},
        "formTitle": "Apollo + Apify Lead Generation",
        "formFields": {
          "values": [
            {
              "fieldLabel": "Job Title",
              "placeholder": "Founder, Engineer, Owner"
            },
            {
              "fieldType": "dropdown",
              "fieldLabel": "Company Size",
              "fieldOptions": {
                "values": [
                  {
                    "option": "1-10"
                  },
                  {
                    "option": "11-50"
                  },
                  {
                    "option": "51-200"
                  },
                  {
                    "option": "201-1000"
                  },
                  {
                    "option": "10001-5000"
                  },
                  {
                    "option": "5001-10000"
                  },
                  {
                    "option": "10001-100000"
                  }
                ]
              }
            },
            {
              "fieldLabel": "Keywords",
              "placeholder": "Keywords relevant to the contact or company"
            },
            {
              "fieldLabel": "Location",
              "placeholder": "United States, California, London"
            }
          ]
        },
        "formDescription": "Describe the types of leads you are trying to find."
      },
      "typeVersion": 2.2
    },
    {
      "id": "873f3e58-b968-4184-9e1a-d9a7f576e895",
      "name": "Apollo URL Generator",
      "type": "@n8n/n8n-nodes-langchain.chainLlm",
      "position": [
        1920,
        208
      ],
      "parameters": {
        "text": "=Job Title: {{ $json['Job Title'] }}\n\nCompany Size: {{ $json['Company Size'] }}\n\nKeywords: {{ $json.Keywords }}\n\nLocation: {{ $json.Location }}\n\n\n",
        "batching": {},
        "messages": {
          "messageValues": [
            {
              "message": "=You are an expert Apollo search URL generator.\n\nYour task is to take key-value data from a form submission and turn it into a precise Apollo Search URL. You will only receive input for the fields listed below.\n\nSupported Search Fields\nYou only support the following four fields from the form input:\n\npersonLocation: The location of the person. Maps to the personLocations[] parameter.\njobTitle: The person's job title. Maps to the personTitles[] parameter.\ncompanySize: The employee range of the company. Maps to the organizationNumEmployeesRanges[] parameter.\nkeywords: Specific keyword tags for the organization. Maps to the qOrganizationKeywordTags[] parameter.\nDo not add or infer any other fields or parameters.\n\nURL Template\nUse the following URL template:\n\n\nhttps://app.apollo.io/#/people?{field1}={value1}&{field2}={value2}&...\n\n\n\n\nExample:\n\nInput\npersonLocation: New York\njobTitle: VP of Engineering\ncompanySize: 51-200\nkeywords: Healthcare AI\n\n\nOutput\n\nhttps://app.apollo.io/#/people?personLocations[]=New%20York&personTitles[]=VP%20of%20Engineering&organizationNumEmployeesRanges[]=51%2C200&qOrganizationKeywordTags[]=Healthcare%20AI"
            }
          ]
        },
        "promptType": "define"
      },
      "typeVersion": 1.7
    },
    {
      "id": "c589a388-9e33-462f-b25a-4f8d578ff8ff",
      "name": "Run Apify",
      "type": "n8n-nodes-base.httpRequest",
      "position": [
        2272,
        208
      ],
      "parameters": {
        "url": "https://api.apify.com/v2/acts/your url end/run-sync-get-dataset-items",
        "method": "POST",
        "options": {},
        "jsonBody": "={\n    \"getPersonalEmails\": true,\n    \"getWorkEmails\": true,\n    \"totalRecords\": 5,\n    \"url\": \"{{ $json.text }}\"\n}",
        "sendBody": true,
        "sendHeaders": true,
        "specifyBody": "json",
        "authentication": "genericCredentialType",
        "genericAuthType": "httpBasicAuth",
        "headerParameters": {
          "parameters": [
            {}
          ]
        }
      },
      "credentials": {
        "httpHeaderAuth": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.2
    },
    {
      "id": "dfd4c6c1-5339-4f0d-88e5-dfacdea6eac0",
      "name": "OpenAI Chat Model1",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        2512,
        432
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini",
          "cachedResultName": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "46ff8717-17b6-4a20-aa7d-27b141b4616f",
      "name": "Structured Output Parser",
      "type": "@n8n/n8n-nodes-langchain.outputParserStructured",
      "position": [
        2640,
        432
      ],
      "parameters": {
        "jsonSchemaExample": "{\n  \"fullName\": \"Stefan Chira\",\n  \"email\": \"user@example.com\",\n  \"title\": \"Founder\",\n  \"LinkedIn\": \"http://www.linkedin.com/in/stefanchira\",\n  \"companyName\": \"Quantum Turf\",\n  \"companyWebsite\": \"http://www.quantumturf.com\"\n}\n"
      },
      "typeVersion": 1.2
    },
    {
      "id": "f2dc9fcb-e732-40d9-a8c2-f7aae1a4420e",
      "name": "Parse Lead Data",
      "type": "@n8n/n8n-nodes-langchain.chainLlm",
      "position": [
        2496,
        208
      ],
      "parameters": {
        "text": "=Name: {{ $json.name }}\n\nTitle: {{ $json.title }}\n\nEmail: {{ $json.email }}\n\nLinkedIn: {{ $json.linkedin_url }}\n\nOrg Name: {{ $json.organization_name }}\n\nOrg Website: {{ $json.organization_website_url }}\n\n\n\n\n\n",
        "batching": {},
        "messages": {
          "messageValues": [
            {
              "message": "=You are a sophisticated AI data-processing engine. Your task is to receive a raw JSON object for a single business prospect, perform two critical actions, and then provide your response in a specific JSON format.\n\n**Your Instructions:**\n\n1.  **EXTRACT KEY DATA:** You must parse the raw JSON input to find and extract the following specific data points. If a field is not present, use a value of `null`.\n    * **Full Name:** Look for `first_name` and `last_name`.\n    * **Email:** Find the first available email address. Look in fields like `emails` or `personal_emails`.\n    * **LinkedIn** Look for the 'linkedin_url'\n    * **Title:** Look for the `title` field.\n    * **Company Name:** Look for the `organization_name` field.\n    * **Company Website:** Look for the `organization_website` field.\n    * **Company LinkedIn:** Combine `organization_linkedin.\n\n2.  **SYNTHESIZE A SUMMARY:** After extracting the data, write a concise, 2-3 sentence professional summary suitable for a sales team.\n\n3.  **FORMAT THE OUTPUT:** You MUST structure your entire response as a single, clean JSON object. The object should contain exactly the keys listed below. Do not include any other text, explanations, or greetings in your response\u2014ONLY the final JSON object.\n\n**Required Output Format:**\n{\n  \"fullName\": \"...\",\n  \"email\": \"...\",\n  \"title\": \"...\",\n  \"LinkedIn\"\n  \"companyName\": \"...\",\n  \"companyWebsite\": \"...\",\n  \"companyLinkedIn\": \"...\",\n  \"summary\": \"...\"\n}"
            }
          ]
        },
        "promptType": "define",
        "hasOutputParser": true
      },
      "typeVersion": 1.7
    },
    {
      "id": "c2aaeb6d-a672-4b5a-9c26-9ec9fe676d2d",
      "name": "OpenAI Chat Model2",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        2000,
        432
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1",
          "cachedResultName": "gpt-4.1"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "bffff111-b13c-46e3-9dc5-0308a9deecee",
      "name": "Schedule Trigger",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        -672,
        576
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "minutes",
              "minutesInterval": 100
            }
          ]
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "252bde84-f9c3-42bd-ac90-1671d3b63651",
      "name": "Wait1",
      "type": "n8n-nodes-base.wait",
      "position": [
        -256,
        1072
      ],
      "parameters": {
        "amount": "={{ $json.delayMinutes }}\n"
      },
      "typeVersion": 1.1
    },
    {
      "id": "ed24a32a-e6fc-44d3-95b0-7b8a81ce0c59",
      "name": "Get row(s) in sheet1",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        -32,
        1072
      ],
      "parameters": {
        "options": {
          "returnFirstMatch": true
        },
        "filtersUI": {
          "values": [
            {
              "lookupValue": "not sent",
              "lookupColumn": "Followed up"
            }
          ]
        },
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for content creators"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "d4f06004-f3ab-4a1f-be45-673b4e02d18e",
      "name": "AI Agent1",
      "type": "@n8n/n8n-nodes-langchain.agent",
      "position": [
        704,
        1072
      ],
      "parameters": {
        "text": "=Don't change the structure of the email below:\n\n\n\n\nHi {{ $json['Full Name'] }},\n\nI wasn\u2019t sure if you had a chance to see my last note.\n\nMany coaches I work with tell me the biggest challenge is balancing client work with everything else \u2014 content, follow-ups, admin.\n\nThat\u2019s exactly where AI can save hours each week without losing your personal touch.\n\nAre you interested to learn more?\n\n\nBest,\nDen",
        "options": {},
        "promptType": "define"
      },
      "typeVersion": 2.2
    },
    {
      "id": "a529d18d-1166-4d68-a36c-9af6173d50c6",
      "name": "Send a message1",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1088,
        1072
      ],
      "parameters": {
        "sendTo": "={{ $('Get row(s) in sheet1').item.json.Email }}",
        "message": "={{ $json.output }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "=Hey {{ $('Get row(s) in sheet1').item.json['Full Name'] }}, i just wanted to to bump this up to make sure you saw it",
        "emailType": "text"
      },
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "c131a939-28ee-424c-bf9f-7c31a94e007b",
      "name": "Update row in sheet1",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        1344,
        1072
      ],
      "parameters": {
        "columns": {
          "value": {
            "Email": "={{ $('Get row(s) in sheet1').item.json.Email }}",
            "Followed up": "sent"
          },
          "schema": [
            {
              "id": "Full Name",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Full Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Email",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Email",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Title",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Title",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Personal LinkedIn",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Personal LinkedIn",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Name",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Company Name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Company Website",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Company Website",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Status",
              "type": "string",
              "display": true,
              "removed": true,
              "required": false,
              "displayName": "Status",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Followed up",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Followed up",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "row_number",
              "type": "number",
              "display": true,
              "removed": true,
              "readOnly": true,
              "required": false,
              "displayName": "row_number",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "Email"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "update",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for content creators"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "c8f62500-05a7-446d-9b5e-5d377732cd8e",
      "name": "Schedule Trigger1",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        -688,
        1072
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "minutes",
              "minutesInterval": 100
            }
          ]
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "72f5255a-1770-42a9-95cd-da78cf724320",
      "name": "OpenAI Chat Model4",
      "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
      "position": [
        768,
        1392
      ],
      "parameters": {
        "model": {
          "__rl": true,
          "mode": "list",
          "value": "gpt-4.1-mini"
        },
        "options": {}
      },
      "credentials": {
        "openAiApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "37ed477a-4c47-4763-b81a-3811c205bfe7",
      "name": "If1",
      "type": "n8n-nodes-base.if",
      "position": [
        448,
        1072
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "7819ddc2-23f4-4456-8870-9a056af394c7",
              "operator": {
                "type": "boolean",
                "operation": "true",
                "singleValue": true
              },
              "leftValue": "={{ $json.canSendFollowUp }}",
              "rightValue": ""
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "06e93388-90b4-4fc9-81be-c2acc070f759",
      "name": "Get row(s) in sheet2",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        -592,
        96
      ],
      "parameters": {
        "options": {},
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DoHVISCYbW5HOarrKFILxqo_-gXJ3k0wFvOA--EXeDc/edit?usp=drivesdk",
          "cachedResultName": "Leads for marketing & advertisment"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "executeOnce": true,
      "typeVersion": 4.7,
      "alwaysOutputData": false
    },
    {
      "id": "8f973349-bc9a-4969-b522-36b2a6342e04",
      "name": "If",
      "type": "n8n-nodes-base.if",
      "position": [
        288,
        0
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "d094f9ec-b150-4b72-9793-8113829b8bed",
              "operator": {
                "type": "string",
                "operation": "notEmpty",
                "singleValue": true
              },
              "leftValue": "={{ $json.output.email }}",
              "rightValue": ""
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "55a98bc4-4bb5-48ce-b7b8-9d56d7e0241d",
      "name": "Loop Over Items",
      "type": "n8n-nodes-base.splitInBatches",
      "position": [
        896,
        -32
      ],
      "parameters": {
        "options": {}
      },
      "typeVersion": 3
    },
    {
      "id": "1d3a7c2a-a4a5-4973-bed3-f23e7951e1de",
      "name": "If2",
      "type": "n8n-nodes-base.if",
      "position": [
        624,
        -48
      ],
      "parameters": {
        "options": {},
        "conditions": {
          "options": {
            "version": 2,
            "leftValue": "",
            "caseSensitive": true,
            "typeValidation": "strict"
          },
          "combinator": "and",
          "conditions": [
            {
              "id": "07b00e22-98e5-44b6-bc2b-5f7a9e45206f",
              "operator": {
                "name": "filter.operator.equals",
                "type": "string",
                "operation": "equals"
              },
              "leftValue": "=",
              "rightValue": "={{ $('Parse Lead Data1').item.json.output.email }}"
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "6a36210f-0618-4ff7-b49a-93d45032864f",
      "name": "Delay generator",
      "type": "n8n-nodes-base.code",
      "position": [
        -480,
        1072
      ],
      "parameters": {
        "jsCode": "// Random delay between 1 and 10 minutes\nconst minMinutes = 5;\nconst maxMinutes = 20;\nconst delayMinutes = Math.floor(Math.random() * (maxMinutes - minMinutes + 1)) + minMinutes;\n\nreturn [\n  {\n    json: {\n      delayMinutes: delayMinutes,\n      delayMilliseconds: delayMinutes * 60 * 1000\n    }\n  }\n];\n\n"
      },
      "typeVersion": 2
    },
    {
      "id": "0cb8f2a6-70cd-43e0-a824-c784baaa226d",
      "name": "Time checker",
      "type": "n8n-nodes-base.code",
      "position": [
        240,
        1072
      ],
      "parameters": {
        "jsCode": "const dateString = $input.item.json[\"Date sent\"];\nconst [datePart, timePart] = dateString.split(', ');\nconst [month, day, year] = datePart.split('/');\nconst dateSent = new Date(year, month - 1, day);\nconst currentDate = new Date();\nconst today = new Date(currentDate.getFullYear(), currentDate.getMonth(), currentDate.getDate());\nconst timeDifference = today.getTime() - dateSent.getTime();\nconst daysDifference = timeDifference / (1000 * 60 * 60 * 24);\n\nreturn {\n  ...$input.item.json,  // Keep all original data\n  canSendFollowUp: daysDifference >= 2,\n  daysPassed: daysDifference\n};"
      },
      "typeVersion": 2
    },
    {
      "id": "8a19f9cc-d672-4331-a505-7c66011b7b0f",
      "name": "Delay generator1",
      "type": "n8n-nodes-base.code",
      "position": [
        -464,
        576
      ],
      "parameters": {
        "jsCode": "// Random delay between 1 and 10 minutes\nconst minMinutes = 5;\nconst maxMinutes = 20;\nconst delayMinutes = Math.floor(Math.random() * (maxMinutes - minMinutes + 1)) + minMinutes;\n\nreturn [\n  {\n    json: {\n      delayMinutes: delayMinutes,\n      delayMilliseconds: delayMinutes * 60 * 1000\n    }\n  }\n];\n\n"
      },
      "typeVersion": 2
    },
    {
      "id": "f6791d1e-8d8a-41d6-bd59-8c4773367625",
      "name": "proper json",
      "type": "n8n-nodes-base.code",
      "position": [
        -416,
        96
      ],
      "parameters": {
        "jsCode": "\nconst rawData = [\n  {\n    \"first_name\": \"Ty\",\n    \"last_name\": \"Jones\",\n    \"email\": \"user@example.com\",\n    \"personal_email\": \"user@example.com\",\n    \"organization_name\": \"Fit For Life Personal Training\",\n    \"organization_website_url\": \"http://www.fitforlifeonline.com\",\n    \"linkedin_url\": \"http://www.linkedin.com/in/ty-jones-5855a95\",\n    \"name\": \"Ty Jones\",\n    \"photo_url\": \"https://static.licdn.com/aero-v1/sc/h/9c8pery4andzj6ohjkjp54ma2\",\n    \"title\": \"Owner\",\n    \"industry\": \"health, wellness & fitness\",\n    \"headline\": null,\n    \"seniority\": \"owner\",\n    \"estimated_num_employees\": \"7\",\n    \"city\": \"Marietta\",\n    \"state\": \"Georgia\",\n    \"country\": \"United States\",\n    \"organization_logo_url\": \"https://zenprospect-production.s3.amazonaws.com/uploads/pictures/63edac0a998f12000100b12d/picture\",\n    \"organization_annual_revenue\": null,\n    \"organization_annual_revenue_printed\": null,\n    \"organization_seo_description\": \"\",\n    \"organization_short_description\": null,\n    \"organization_total_funding\": null,\n    \"organization_total_funding_printed\": null,\n    \"keywords\": \"wellness & fitness services, health, wellness & fitness\",\n    \"organization_technologies\": \"Amazon AWS, Outlook\",\n    \"email_domain_catchall\": false,\n    \"id\": \"54a743cc74686965d9157424\",\n    \"organization_id\": \"56d54397f3e5bb06e8003a91\",\n    \"twitter_url\": null,\n    \"facebook_url\": null,\n    \"organization_linkedin_url\": \"http://www.linkedin.com/company/fit-for-life-personal-training\",\n    \"organization_linkedin_uid\": \"7605691\",\n    \"organization_twitter_url\": null,\n    \"organization_facebook_url\": \"https://www.facebook.com/219274444793977\",\n    \"organization_founded_year\": null,\n    \"organization_primary_domain\": \"fitforlifeonline.com\",\n    \"organization_phone\": \"+1234567890\",\n    \"organization_street_address\": null,\n    \"organization_raw_address\": null,\n    \"organization_state\": null,\n    \"organization_city\": null,\n    \"organization_country\": null,\n    \"organization_postal_code\": null,\n    \"organization_market_cap\": null\n  },\n  {\n    \"first_name\": \"Steve\",\n    \"last_name\": \"Nielsen\",\n    \"email\": \"user@example.com\",\n    \"organization_name\": \"Body Lyft System\",\n    \"organization_website_url\": \"http://www.bodylyftsystem.com\",\n    \"linkedin_url\": \"http://www.linkedin.com/in/steve-n-50822053\",\n    \"name\": \"Steve Nielsen\",\n    \"photo_url\": null,\n    \"title\": \"Owner\",\n    \"industry\": \"health, wellness & fitness\",\n    \"headline\": \"Owner at Body Lyft System\",\n    \"seniority\": \"owner\",\n    \"estimated_num_employees\": \"4\",\n    \"city\": \"Indianapolis\",\n    \"state\": \"Indiana\",\n    \"country\": \"United States\",\n    \"organization_logo_url\": \"https://zenprospect-production.s3.amazonaws.com/uploads/pictures/6727198e0f451f000116928f/picture\",\n    \"organization_annual_revenue\": null,\n    \"organization_annual_revenue_printed\": null,\n    \"organization_seo_description\": \"Discover rejuvenating treatments at Carmel Spa by Body Lyft System in Carmel, IN. 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\"Philadelphia\",\n    \"state\": \"Pennsylvania\",\n    \"country\": \"United States\",\n    \"organization_logo_url\": \"https://zenprospect-production.s3.amazonaws.com/uploads/pictures/67514e949f77160001938250/picture\",\n    \"organization_annual_revenue\": null,\n    \"organization_annual_revenue_printed\": null,\n    \"organization_seo_description\": \"Clinical Biofeedback Systems for therapists, coaches, counselors improves efficacy of methods for focus, attention, adhd, stress relief\",\n    \"organization_short_description\": \"Stress-Free Living teaches the individual and the professional organization how to release stress, relax, find focus, improve sleep and increase energy through the easiest to use products and devices for meditation, mindfulness and brain training.  \\n\\nWe offer free self-help guides, feel good products, simple practices and the newest technologies in biofeedback and mind training.\\n\\nWith over 50,000 satisfied customers from over 40 countries in multiple platforms since 2004, our commitment to excellence permeates each personal and professional relationship as we continue to grow, share and teach.\\n\\nWe proudly and honorably appreciate our partner companies for supplying us with quality products, knowledge and training: Life is good, Wild Divine, Somatic Vision, Litebook, Sounds True, Zenzation, Stens Biofeedback, Sharp Brains.  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Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• gmailOAuth2
• googleSheetsOAuth2Api
• httpHeaderAuth
• openAiApi

About this workflow

The workflow runs every hour with a randomized delay of 5–20 minutes to help distribute load. It records the exact date and time a lead is emailed so you can track outreach. Follow-ups are automatically scheduled two days after the initial email. After apify completes, the JSON…

Source: https://n8n.io/workflows/9034/ — original creator credit. Request a take-down →

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