Shahrear This workflow corresponds to n8n.io template #8393 — we link there as the canonical source.
This workflow follows the Airtable → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "d1334412-af92-48bd-a6bd-9046cf1b193c",
"name": "\ud83e\uddfe Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
16,
0
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83e\uddfe AI Receipt Data Extraction Workflow\n\n**Overview:**\nAutomates receipt processing for expense management. Upload receipts to Google Drive \u2192 VLM Run extracts data \u2192 Saves to airtable.\n\n**Key Features:**\n- \ud83d\udcc1 Auto-monitors Google Drive folder\n- \ud83e\udd16 Extracts merchant, amount, date, currency\n- \ud83d\udcca Saves structured data to Airtable\n- \ud83d\udcf1 Mobile-friendly uploads\n\n\n**Perfect for:**\n\n- Business expense reporting\n- Personal finance tracking\n- Accounting automation\n- Travel expenses\n\n\n**Requirements:**\n\n- VLM Run API from dashboard\n- Google Drive & Airtable OAuth2"
},
"typeVersion": 1
},
{
"id": "61adceb3-a1de-4d37-814b-6bb1e99a4448",
"name": "\ud83d\udcc1 Input Processing Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
432,
0
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83d\udcc1 Input Processing\n\n**Monitors & downloads receipt files from Google Drive.**\n\n**Process:**\n1. Watches designated Drive folder\n2. Auto-triggers on new uploads\n3. Downloads files for AI processing\n\n\n**Supported Formats:**\n- Images (JPG, PNG, WEBP)\n- PDF documents\n- Mobile camera uploads\n- Scanned receipts"
},
"typeVersion": 1
},
{
"id": "83857d8b-460a-4e3f-8feb-10bd8d46c967",
"name": "\ud83e\udd16 AI Extraction Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
848,
0
],
"parameters": {
"width": 400,
"height": 680,
"content": "## \ud83e\udd16 VLM Run Receipt Extraction\n\n**Uses VLM Run node to extract structured data from receipt images/PDFs.**\n\n**Extracts:**\n- Merchant name\n- Customer info\n- Total amount\n- Currency\n- Transaction date\n\n\n**Features:**\n- Handles poor quality images\n- Various receipt formats\n- OCR text recognition"
},
"typeVersion": 1
},
{
"id": "f02b1746-2cb1-4d74-8af4-7a58ed1fbeb2",
"name": "\ud83d\udcca Storage Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
1264,
0
],
"parameters": {
"color": 7,
"width": 420,
"height": 680,
"content": "## \ud83d\udcbe Airtable Storage \n\n**Stores as new record (Airtable node)**\n- Saves parsed receipt data into your Airtable base and table \u2705\n- Maps each extracted field to matching Airtable columns \ud83d\udcca\n\n\n**Field types used**\n- **Date** \u2192 *Date with time* \u23f0\n- **Amount** \u2192 *Currency or Number (2 decimals)* \ud83d\udcb5\n- **Currency** \u2192 *Single select or Text* (e.g., USD, EUR, BDT)\n* **Customer, Merchant** \u2192 *Text* \u270d\ufe0f\n"
},
"typeVersion": 1
},
{
"id": "4caddc75-a47c-4579-9221-cf196c378ca9",
"name": "Monitor Receipt Uploads",
"type": "n8n-nodes-base.googleDriveTrigger",
"notes": "Monitors Google Drive folder for new receipt uploads and triggers processing automatically.",
"position": [
480,
480
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "1reWORwI1tMa-eGB75NCXq9eRw4CiQIhX",
"cachedResultUrl": "https://drive.google.com/drive/folders/1reWORwI1tMa-eGB75NCXq9eRw4CiQIhX",
"cachedResultName": "n8n"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "ea3b0627-b6ac-4df9-8075-8acb7b3e31b9",
"name": "Download Receipt File",
"type": "n8n-nodes-base.googleDrive",
"notes": "Downloads receipt files from Google Drive for AI processing.",
"position": [
688,
480
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {
"binaryPropertyName": "data"
},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "d9ee2098-00eb-4bc8-9e6b-a8f8c903f441",
"name": "VLM Run Receipt Parser",
"type": "@vlm-run/n8n-nodes-vlmrun.vlmRun",
"notes": "Uses VLM AI to extract merchant name, amount, currency, and date from receipt images.",
"position": [
1008,
480
],
"parameters": {
"domain": "document.receipt"
},
"credentials": {
"vlmRunApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "d98486c3-6ac6-4341-87ff-2d8006e194e0",
"name": "Format Receipt Data",
"type": "n8n-nodes-base.set",
"notes": "Transforms AI-extracted receipt data into clean, structured format for spreadsheet storage.",
"position": [
1328,
480
],
"parameters": {
"values": {
"string": [
{
"name": "Customer",
"value": "={{ $json.response.customer_name }}"
},
{
"name": "Merchant",
"value": "={{ $json.response.merchant_name }}"
},
{
"name": "Amount",
"value": "={{ $json.response.total }}"
},
{
"name": "Currency",
"value": "={{ $json.response.currency }}"
},
{
"name": "Date",
"value": "={{ $json.response.transaction_date }}"
}
]
},
"options": {},
"keepOnlySet": true
},
"typeVersion": 1
},
{
"id": "921e5c79-9211-4cd6-af7d-7584a09a40b1",
"name": "Create a record",
"type": "n8n-nodes-base.airtable",
"position": [
1504,
480
],
"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": "appuQQOmev4FlXUlz",
"cachedResultUrl": "https://airtable.com/appuQQOmev4FlXUlz",
"cachedResultName": "Receipt Data"
},
"table": {
"__rl": true,
"mode": "list",
"value": "tblAlP7xMFINzScRN",
"cachedResultUrl": "https://airtable.com/appuQQOmev4FlXUlz/tblAlP7xMFINzScRN",
"cachedResultName": "Tasks"
},
"columns": {
"value": {
"Date": "={{ $json.Date }}",
"Amount": "={{ $json.Amount }}",
"Currency": "={{ $json.Currency }}",
"Customer": "={{ $json.Customer }}",
"Merchant": "={{ $json.Merchant }}"
},
"schema": [
{
"id": "Customer",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Customer",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Merchant",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Merchant",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Amount",
"type": "number",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Amount",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Currency",
"type": "number",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Currency",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Date",
"type": "dateTime",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Date",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "create",
"authentication": "airtableOAuth2Api"
},
"credentials": {
"airtableOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
}
],
"connections": {
"Format Receipt Data": {
"main": [
[
{
"node": "Create a record",
"type": "main",
"index": 0
}
]
]
},
"Download Receipt File": {
"main": [
[
{
"node": "VLM Run Receipt Parser",
"type": "main",
"index": 0
}
]
]
},
"VLM Run Receipt Parser": {
"main": [
[
{
"node": "Format Receipt Data",
"type": "main",
"index": 0
}
]
]
},
"Monitor Receipt Uploads": {
"main": [
[
{
"node": "Download Receipt File",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
airtableOAuth2ApigoogleDriveOAuth2ApivlmRunApi
Pro
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About this workflow
Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. Monitors Google Drive for new receipt uploads (images/PDFs) Downloads and processes files automatically Extracts key data using verified VLM Run node (merchant,…
Source: https://n8n.io/workflows/8393/ — original creator credit. Request a take-down →
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