Atik This workflow corresponds to n8n.io template #8477 — we link there as the canonical source.
This workflow follows the Airtable → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "120e6838-dc95-40b6-826d-afe0e2f3898d",
"name": "\ud83e\uddfe Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
16,
0
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83e\uddfe AI Receipt Data Extraction Workflow\n\n**Overview:**\nAutomates receipt processing for expense management. Upload receipts to Google Drive \u2192 VLM Run extracts data using Execute Agent \u2192 Saves to Airtable.\n\n**Key Features:**\n- \ud83d\udcc1 Auto-monitors Google Drive folder\n- \ud83e\udd16 Extracts merchant, amount, date, currency automatically by analyzing document type\n- \ud83d\udcca Saves structured data to Airtable\n- \ud83d\udcf1 Mobile-friendly uploads\n\n**Perfect for:**\n- Business expense reporting\n- Personal finance tracking\n- Accounting automation\n- Travel expenses\n\n**Requirements:**\n- VLM Run API from dashboard\n- Google Drive & Airtable OAuth2"
},
"typeVersion": 1
},
{
"id": "e64a31b8-cfe6-4d8e-9112-d19df787d340",
"name": "\ud83d\udcc1 Input Processing Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
432,
0
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83d\udcc1 Input Processing\n\n**Monitors & downloads receipt files from Google Drive.**\n\n**Process:**\n1. Watches designated Drive folder\n2. Auto-triggers on new uploads\n3. Downloads files for AI processing\n\n**Supported Formats:**\n- Images (JPG, PNG, WEBP)\n- PDF documents\n- Mobile camera uploads\n- Scanned receipts"
},
"typeVersion": 1
},
{
"id": "e7089f8b-62a1-4883-a5a2-bce7f61518f6",
"name": "\ud83e\udd16 AI Extraction Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
848,
0
],
"parameters": {
"width": 400,
"height": 680,
"content": "## \ud83e\udd16 VLM Run Receipt Extraction\n\n**Uses VLM Run node to extract structured data from receipt images/PDFs.**\n\n**Extracts:**\n- Merchant name\n- Customer info\n- Total amount\n- Currency\n- Transaction date\n\n**Features:**\n- Handles poor quality images\n- Various receipt formats\n- OCR text recognition"
},
"typeVersion": 1
},
{
"id": "3bf8dd58-9c22-4892-b5c8-38ce26dce71a",
"name": "\ud83d\udcca Storage Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
1264,
0
],
"parameters": {
"color": 7,
"width": 420,
"height": 680,
"content": "## \ud83d\udcca Data Storage\n\n**Structures and stores extracted data as Airtable Records.**\n\n**Features:**\n- Clean, organized format\n- Centralized expense database\n- Auto-appends new entries\n- Analysis-ready data\n\n**Data Fields:**\n- Customer name\n- Merchant name\n- Amount & currency\n- Transaction date\n\n**Benefits:**\n- Real-time tracking\n- Easy exports\n- Mobile access"
},
"typeVersion": 1
},
{
"id": "05206108-2827-456e-918c-518214f5bbc7",
"name": "Monitor Receipt Uploads",
"type": "n8n-nodes-base.googleDriveTrigger",
"notes": "Monitors Google Drive folder for new receipt uploads and triggers processing automatically.",
"position": [
480,
480
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "1E8rvLEWKguorMT36yCD1jY78G0u8g6g7",
"cachedResultUrl": "https://drive.google.com/drive/folders/1E8rvLEWKguorMT36yCD1jY78G0u8g6g7",
"cachedResultName": "test_data"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "cf695dc5-221f-4233-bff1-2c711d400555",
"name": "Download Receipt File",
"type": "n8n-nodes-base.googleDrive",
"notes": "Downloads receipt files from Google Drive for AI processing.",
"position": [
688,
480
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {
"binaryPropertyName": "data"
},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "0266c61d-31f7-4804-aba5-7b8b2926a36e",
"name": "VLM Run Receipt Parser",
"type": "@vlm-run/n8n-nodes-vlmrun.vlmRun",
"notes": "Uses VLM AI to extract merchant name, amount, currency, and date from receipt images.",
"position": [
896,
480
],
"parameters": {
"operation": "executeAgent",
"agentPrompt": "You're a Receipt Data extracting expert. Fetch the following data from the provided receipt:\nCustomer, Merchant, Amount, Currency, Date",
"agentCallbackUrl": "https://playground.attensys.ai/webhook/agent-receipt-data"
},
"credentials": {
"vlmRunApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "7b5bd63d-8edc-49ad-800c-3a991cea9523",
"name": "Format Receipt Data",
"type": "n8n-nodes-base.set",
"notes": "Transforms AI-extracted receipt data into clean, structured format for spreadsheet storage.",
"position": [
1312,
480
],
"parameters": {
"values": {
"string": [
{
"name": "Customer",
"value": "={{ $json.body[0].body.response.customer }}"
},
{
"name": "Merchant",
"value": "={{ $json.body[0].body.response.merchant }}"
},
{
"name": "Amount",
"value": "={{ $json.body[0].body.response.amount }}"
},
{
"name": "Currency",
"value": "={{ $json.body[0].body.response.currency }}"
},
{
"name": "Date",
"value": "={{ $json.body[0].body.response.date }}"
}
]
},
"options": {},
"keepOnlySet": true
},
"typeVersion": 1
},
{
"id": "b16bf063-a677-4dc7-a2c6-f261dad252cd",
"name": "Create a record",
"type": "n8n-nodes-base.airtable",
"position": [
1504,
480
],
"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": "appuQQOmev4FlXUlz",
"cachedResultUrl": "https://airtable.com/appuQQOmev4FlXUlz",
"cachedResultName": "Receipt Data"
},
"table": {
"__rl": true,
"mode": "list",
"value": "tblAlP7xMFINzScRN",
"cachedResultUrl": "https://airtable.com/appuQQOmev4FlXUlz/tblAlP7xMFINzScRN",
"cachedResultName": "Tasks"
},
"columns": {
"value": {
"Date": "={{ $json.Date }}",
"Amount": "={{ $json.Amount }}",
"Currency": "={{ $json.Currency }}",
"Customer": "={{ $json.Customer }}",
"Merchant": "={{ $json.Merchant }}"
},
"schema": [
{
"id": "Customer",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Customer",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Merchant",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Merchant",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Amount",
"type": "number",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Amount",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Currency",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Currency",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Date",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Date",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "create",
"authentication": "airtableOAuth2Api"
},
"credentials": {
"airtableOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "3e0c0aef-c23d-48cf-9491-da8004edb1c2",
"name": "Receive Data",
"type": "n8n-nodes-base.webhook",
"position": [
1104,
480
],
"parameters": {
"path": "agent-receipt-data",
"options": {},
"httpMethod": "POST"
},
"typeVersion": 2.1
}
],
"connections": {
"Receive Data": {
"main": [
[
{
"node": "Format Receipt Data",
"type": "main",
"index": 0
}
]
]
},
"Format Receipt Data": {
"main": [
[
{
"node": "Create a record",
"type": "main",
"index": 0
}
]
]
},
"Download Receipt File": {
"main": [
[
{
"node": "VLM Run Receipt Parser",
"type": "main",
"index": 0
}
]
]
},
"VLM Run Receipt Parser": {
"main": [
[]
]
},
"Monitor Receipt Uploads": {
"main": [
[
{
"node": "Download Receipt File",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
airtableOAuth2ApigoogleDriveOAuth2ApivlmRunApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Simplify expense tracking with AI-powered automation that extracts receipt data and organizes it instantly. Watches Google Drive for new receipt uploads (images/PDFs) Automatically downloads and prepares files for processing Parses key details using the trusted VLM Run node…
Source: https://n8n.io/workflows/8477/ — original creator credit. Request a take-down →
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