Jitesh Dugar This workflow corresponds to n8n.io template #10454 — we link there as the canonical source.
This workflow follows the Gmail → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "",
"meta": {
"templateCredsSetupCompleted": false
},
"name": "Parent_Consent_Automation",
"tags": [],
"nodes": [
{
"id": "40acca4a-8547-4085-9786-4f8726b64bd9",
"name": "Sticky Note - Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1664,
-256
],
"parameters": {
"width": 300,
"height": 356,
"content": "## \ud83c\udfaf WORKFLOW START\n\n**Purpose:** Automated Parent Consent System for School Trips\n\n**Trigger:** POST request from Postman or any form\n\n**Expected Input:**\n- parent_name\n- parent_email\n- child_name\n- child_class\n- trip_name\n- trip_date\n- teacher_email"
},
"typeVersion": 1
},
{
"id": "ac6c7f7b-2a2c-4b5a-aafe-91d57abd167d",
"name": "Sticky Note - Credentials Setup",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1680,
112
],
"parameters": {
"width": 324,
"height": 440,
"content": "## \ud83d\udd11 SETUP CREDENTIALS\n\n**Required Accounts & API Keys:**\n\n1. **VerifiEmail**\n - Sign up: https://verifi.email\n - Get API key from dashboard\n\n2. **Google Account (Drive + Gmail)**\n - Use OAuth2 authentication\n\n3. **HTMLCSSToPDF**\n - Sign up: https://pdfmunk.com\n - Get API key\n\n"
},
"typeVersion": 1
},
{
"id": "55ca0865-5dff-4f11-8a0e-2051cc12bda3",
"name": "Webhook Trigger",
"type": "n8n-nodes-base.webhook",
"position": [
-1200,
432
],
"parameters": {
"path": "consent",
"options": {},
"httpMethod": "POST",
"responseMode": "responseNode"
},
"typeVersion": 1
},
{
"id": "546d534e-15d6-4934-a0de-ea9f7298970d",
"name": "Sticky Note - Webhook",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1328,
112
],
"parameters": {
"width": 380,
"height": 456,
"content": "## \ud83d\udce5 STEP 1: Webhook Trigger\n\n**What it does:**\n- Receives POST request with parent consent data\n- Captures all form fields\n\n```json\n{\n \"parent_name\": \"Ritu Sharma\",\n \"parent_email\": \"ritu.sharma@gmail.com\",\n \"child_name\": \"Aarav Sharma\",\n \"child_class\": \"Grade 5-A\",\n \"trip_name\": \"Science Museum Visit\",\n \"trip_date\": \"2025-11-10\",\n \"teacher_email\": \"teacher@school.edu\"\n}\n```"
},
"typeVersion": 1
},
{
"id": "63a23027-d8b5-4609-838b-7aaaaa692917",
"name": "Sticky Note - VerifiEmail",
"type": "n8n-nodes-base.stickyNote",
"position": [
-944,
272
],
"parameters": {
"width": 360,
"height": 308,
"content": "## \ud83d\udce7 STEP 2: Email Verification\n\n**What it does:**\n- Validates parent email is real\n- Checks for disposable/temporary emails\n- Prevents fraud and fake submissions\n"
},
"typeVersion": 1
},
{
"id": "2cf4c083-899f-43a0-ba3a-39a67eb21c65",
"name": "IF Email Valid",
"type": "n8n-nodes-base.if",
"position": [
-448,
432
],
"parameters": {
"conditions": {
"boolean": [
{
"value1": "={{ $json.valid }}",
"value2": "={{ true }}"
}
]
}
},
"typeVersion": 1
},
{
"id": "a59174ce-50f3-479a-8656-9b2fe9af0718",
"name": "Sticky Note - IF Validation",
"type": "n8n-nodes-base.stickyNote",
"position": [
-576,
208
],
"parameters": {
"width": 340,
"height": 364,
"content": "## \u2705 STEP 3: Validation Check\n\n**What it does:**\n- Checks if email valid = 'true'\n- Creates two paths: TRUE or FALSE\n\n**TRUE path:** Continue workflow\n**FALSE path:** Send error response & stop\n\n"
},
"typeVersion": 1
},
{
"id": "8f2140b2-9a2c-4e08-a1bf-0037426d9495",
"name": "Error Response - Invalid Email",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
-112,
608
],
"parameters": {
"options": {
"responseCode": 400
},
"respondWith": "json",
"responseBody": "={\n \"status\": \"error\",\n \"message\": \"Invalid email address provided. Please use a valid email.\",\n \"email_checked\": \"{{ $json.parent_email }}\",\n \"reason\": \"Email verification failed\"\n}"
},
"typeVersion": 1
},
{
"id": "13776c5c-32bc-426f-b323-009785b0b4d0",
"name": "Sticky Note - Error Handler",
"type": "n8n-nodes-base.stickyNote",
"position": [
-208,
592
],
"parameters": {
"width": 288,
"height": 472,
"content": "\n\n\n\n\n\n\n\n\n\n\n\n\n## \u274c ERROR HANDLER\n\n**Triggers when:** Email is invalid\n\n**Action:**\n- Send 400 error response\n- Include error message\n- Stop workflow execution\n\n**Response sent to user:**\n- Status: error\n- Message: Invalid email\n- Reason: Verification failed"
},
"typeVersion": 1
},
{
"id": "432c992b-205a-4456-a219-cbf185a09c31",
"name": "Generate Consent ID",
"type": "n8n-nodes-base.code",
"position": [
-96,
240
],
"parameters": {
"jsCode": "// Generate unique consent ID with timestamp\nconst consentId = \"CONSENT-\" + Date.now();\nconst timestamp = new Date().toISOString();\nconst formattedDate = new Date().toLocaleDateString('en-IN', {\n day: '2-digit',\n month: 'long',\n year: 'numeric'\n});\n\nreturn [{\n json: {\n ...items[0].json, // Keep all previous data\n consent_id: consentId,\n generated_at: timestamp,\n generated_date: formattedDate\n }\n}];"
},
"typeVersion": 2
},
{
"id": "3010ab23-55cd-4f78-947a-2660a02910bf",
"name": "Sticky Note - Generate ID",
"type": "n8n-nodes-base.stickyNote",
"position": [
-224,
-80
],
"parameters": {
"width": 340,
"height": 460,
"content": "## \ud83d\udd22 STEP 4: Generate Unique ID\n\n**What it does:**\n- Creates unique consent ID using timestamp\n- Format: CONSENT-1699123456789\n- Adds generation timestamp (ISO format)\n- Adds formatted date for display\n\n**Why important:**\n- Tracks each consent uniquely\n- Prevents duplicates\n- Legal reference number\n- Audit trail"
},
"typeVersion": 1
},
{
"id": "5d456acf-aadc-47bc-a228-de4bbd2eeb85",
"name": "Sticky Note - HTML to PDF",
"type": "n8n-nodes-base.stickyNote",
"position": [
128,
64
],
"parameters": {
"width": 328,
"height": 324,
"content": "## \ud83d\udcd1 STEP 5: Convert to PDF\n\n**What it does:**\n- Converts HTML to PDF document\n- A4 format with margins\n- Print-ready quality\n- Legal document format\n\n"
},
"typeVersion": 1
},
{
"id": "81ee82d8-bb11-408c-b41c-b48b9368c180",
"name": "Upload to Google Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
768,
240
],
"parameters": {
"name": "={{ $('Webhook Trigger').item.json.body.child_name .replace(/ /g, '_') }}_{{ $('Generate Consent ID').item.json.consent_id }}.pdf",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive",
"cachedResultName": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "list",
"value": "YOUR_GOOGLE_DRIVE_FOLDER_ID",
"cachedResultUrl": "https://drive.google.com/drive/folders/YOUR_GOOGLE_DRIVE_FOLDER_ID",
"cachedResultName": "School_Consents"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "6d7483d8-627d-48fe-a28e-8b0994887568",
"name": "Sticky Note - Google Drive",
"type": "n8n-nodes-base.stickyNote",
"position": [
720,
-32
],
"parameters": {
"width": 248,
"height": 428,
"content": "## \u2601\ufe0f STEP 7: Upload to Google Drive\n\n**Folder structure:**\n/School_Consents\n \u2514\u2500 2025\n \u2514\u2500 November\n \u2514\u2500 {files}\n\n**File naming:**\n{ChildName}_{ConsentID}.pdf\n"
},
"typeVersion": 1
},
{
"id": "89f78dcf-6246-4e1f-a59a-31e93296e126",
"name": "Send Gmail to Teacher",
"type": "n8n-nodes-base.gmail",
"position": [
1056,
240
],
"parameters": {
"sendTo": "={{ $json.teacher_email }}",
"message": "=Hello Teacher,\n\nA new parent consent form has been verified and securely stored.\n\n\ud83d\udccb CONSENT DETAILS:\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\n\u2022 Consent ID: {{ $('Generate Consent ID').item.json.consent_id }}\n\u2022 Child Name: {{ $('Webhook Trigger').item.json.body.child_name }}\n\u2022 Class: {{ $('Webhook Trigger').item.json.body.child_class }}\n\u2022 Trip Name: {{ $('Webhook Trigger').item.json.body.trip_name }}\n\u2022 Trip Date: {{ $('Webhook Trigger').item.json.body.trip_date }}\n\u2022 Parent/Guardian: {{ $('Webhook Trigger').item.json.body.parent_name }}\n\u2022 Email: {{ $('Webhook Trigger').item.json.body.parent_email }} \u2713 (Verified)\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\n\n\ud83d\udcc1 DOCUMENT LOCATION:\nThe signed PDF consent form is available in Google Drive:\nFolder: School_Consents/2025/November\nFile:{{ $('Webhook Trigger').item.json.body.child_name }} _{{ $('Generate Consent ID').item.json.consent_id }}.pdf\n\n\u23f0 GENERATED:\n{{ $('Generate Consent ID').item.json.generated_date }}\n{{ $('Generate Consent ID').item.json.generated_at }}\n\n\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\n\ud83e\udd16 School Automation System\nThis is an automated message. Please do not reply.\n\nFor questions, contact school administration.",
"options": {},
"subject": "=New Consent Received: {{ $('Webhook Trigger').item.json.body.child_name }} - {{ $('Webhook Trigger').item.json.body.trip_name }}",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "51aedaa7-c489-4d5a-8df7-9c16418aa550",
"name": "Sticky Note - Gmail Notification",
"type": "n8n-nodes-base.stickyNote",
"position": [
976,
0
],
"parameters": {
"width": 360,
"height": 396,
"content": "## \ud83d\udce7 STEP 8: Notify Teacher\n\n**What it does:**\n- Sends email to class teacher\n- Includes all consent details\n- Provides Drive link reference\n- Confirmation of verification\n\n**Sent to:** teacher_email (from webhook)\n**From:** Your Gmail account\n"
},
"typeVersion": 1
},
{
"id": "adab41f5-05ed-4192-9df3-5f67cf913839",
"name": "Success Response",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
1392,
240
],
"parameters": {
"options": {
"responseCode": 200
},
"respondWith": "json",
"responseBody": "={\n \"status\": \"success\",\n \"message\": \"Parent consent form verified and stored successfully\",\n \"data\": {\n \"consent_id\": \"{{ $json.consent_id }}\",\n \"child_name\": \"{{ $json.child_name }}\",\n \"child_class\": \"{{ $json.child_class }}\",\n \"trip_name\": \"{{ $json.trip_name }}\",\n \"trip_date\": \"{{ $json.trip_date }}\",\n \"parent_name\": \"{{ $json.parent_name }}\",\n \"parent_email\": \"{{ $json.parent_email }}\",\n \"email_verified\": true,\n \"stored_at\": \"Google Drive\",\n \"teacher_notified\": true,\n \"generated_at\": \"{{ $json.generated_at }}\"\n }\n}"
},
"typeVersion": 1
},
{
"id": "e269bd4a-4952-4b3b-8ee9-3c6de13ee814",
"name": "Sticky Note - Success Response",
"type": "n8n-nodes-base.stickyNote",
"position": [
1344,
-16
],
"parameters": {
"width": 360,
"height": 396,
"content": "## \u2705 STEP 9: Send Success Response\n\n**Response includes:**\n- Status: success\n- Consent ID\n- All submission data\n- Verification status\n- Storage confirmation\n- Teacher notification status\n"
},
"typeVersion": 1
},
{
"id": "ff2c31b9-0424-4d95-bb47-866f01653348",
"name": "Verifi Email",
"type": "n8n-nodes-verifiemail.verifiEmail",
"position": [
-832,
432
],
"parameters": {
"email": "={{ $json.body.parent_email }}"
},
"credentials": {
"verifiEmailApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "bca1df93-c9d8-4b43-83ed-d4cc367a048c",
"name": "HTML to PDF1",
"type": "n8n-nodes-htmlcsstopdf.htmlcsstopdf",
"position": [
192,
240
],
"parameters": {
"html_content": "=<!DOCTYPE html>\n<html>\n<head>\n <style>\n body { \n font-family: Arial, sans-serif; \n margin: 0; \n padding: 20px;\n background: #f5f5f5;\n }\n .container { \n border: 3px solid #2A3E8D; \n padding: 40px; \n max-width: 700px; \n margin: 0 auto;\n background: white;\n box-shadow: 0 4px 6px rgba(0,0,0,0.1);\n }\n .header { \n text-align: center; \n color: #2A3E8D; \n border-bottom: 3px solid #2A3E8D;\n padding-bottom: 20px;\n margin-bottom: 30px;\n }\n .header h1 {\n margin: 0;\n font-size: 24px;\n text-transform: uppercase;\n }\n .header p {\n margin: 10px 0 0 0;\n font-size: 14px;\n color: #666;\n }\n .consent-id {\n background: #ffeaa7;\n padding: 15px;\n font-weight: bold;\n text-align: center;\n margin-bottom: 25px;\n border: 2px dashed #f39c12;\n font-size: 16px;\n letter-spacing: 1px;\n }\n .field { \n margin: 15px 0; \n padding: 12px;\n background: #f8f9fa;\n border-left: 4px solid #2A3E8D;\n }\n .label { \n font-weight: bold; \n color: #333;\n display: inline-block;\n width: 180px;\n }\n .value {\n color: #2A3E8D;\n font-weight: 600;\n }\n .signature-box {\n margin-top: 50px;\n padding: 25px;\n background: #f8f9fa;\n border: 2px solid #ddd;\n }\n .signature-line {\n border-bottom: 2px solid #000;\n width: 350px;\n height: 60px;\n margin-top: 15px;\n margin-bottom: 10px;\n }\n .footer {\n margin-top: 40px;\n font-size: 11px;\n color: #666;\n border-top: 2px solid #ddd;\n padding-top: 20px;\n text-align: center;\n line-height: 1.6;\n }\n .verified-badge {\n display: inline-block;\n background: #00b894;\n color: white;\n padding: 3px 10px;\n border-radius: 12px;\n font-size: 11px;\n margin-left: 8px;\n }\n </style>\n</head>\n<body>\n <div class=\"container\">\n <div class=\"header\">\n <h1>\ud83c\udfeb OFFICIAL SCHOOL TRIP CONSENT FORM</h1>\n <p>Academic Year 2025-2026</p>\n </div>\n \n <div class=\"consent-id\">\n \ud83d\udccb CONSENT ID: {{ $json.consent_id }}\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Child Name:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.child_name }}</span>\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Class:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.child_class }}</span>\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Trip Name:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.trip_name }}</span>\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Trip Date:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.trip_date }}</span>\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Parent/Guardian Name:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.parent_name }}</span>\n </div>\n \n <div class=\"field\">\n <span class=\"label\">Email Address:</span>\n <span class=\"value\">{{ $('Webhook Trigger').item.json.body.parent_email }}</span>\n <span class=\"verified-badge\">\u2713 VERIFIED</span>\n </div>\n \n <div class=\"signature-box\">\n <p style=\"margin: 0 0 10px 0;\"><strong>I hereby give consent for my child to participate in the above-mentioned school trip.</strong></p>\n <p style=\"margin: 0 0 20px 0; font-size: 13px; color: #666;\">Parent/Guardian Signature:</p>\n <div class=\"signature-line\"></div>\n <p style=\"margin: 5px 0 0 0; font-size: 13px; color: #666;\">Date: {{ $json.generated_date }}</p>\n </div>\n \n <div class=\"footer\">\n <p><strong>\u26a0\ufe0f OFFICIAL DOCUMENT</strong></p>\n <p>This is an auto-generated, digitally verified consent document.</p>\n <p>Generated on: {{ $json.generated_date }} at {{ $json.generated_at }}</p>\n <p style=\"margin-top: 12px; color: #e74c3c;\">This document is legally binding. Do not share without proper authorization.</p>\n </div>\n </div>\n</body>\n</html>"
},
"credentials": {
"htmlcsstopdfApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "e26160b3-dd9f-41ab-a49d-9e44caa79661",
"name": "Download file",
"type": "n8n-nodes-base.httpRequest",
"position": [
528,
240
],
"parameters": {
"url": "={{ $json.pdf_url }}",
"options": {
"response": {
"response": {
"responseFormat": "file"
}
}
}
},
"typeVersion": 4.2
},
{
"id": "7dc57259-a438-4967-a494-c993e1e798d7",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
464,
112
],
"parameters": {
"height": 272,
"content": "## Download the PDF \n**What it does**:\n\n- GETs the PDF file through URL"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "",
"connections": {
"HTML to PDF1": {
"main": [
[
{
"node": "Download file",
"type": "main",
"index": 0
}
]
]
},
"Verifi Email": {
"main": [
[
{
"node": "IF Email Valid",
"type": "main",
"index": 0
}
]
]
},
"Download file": {
"main": [
[
{
"node": "Upload to Google Drive",
"type": "main",
"index": 0
}
]
]
},
"IF Email Valid": {
"main": [
[
{
"node": "Generate Consent ID",
"type": "main",
"index": 0
}
],
[
{
"node": "Error Response - Invalid Email",
"type": "main",
"index": 0
}
]
]
},
"Webhook Trigger": {
"main": [
[
{
"node": "Verifi Email",
"type": "main",
"index": 0
}
]
]
},
"Generate Consent ID": {
"main": [
[
{
"node": "HTML to PDF1",
"type": "main",
"index": 0
}
]
]
},
"Send Gmail to Teacher": {
"main": [
[
{
"node": "Success Response",
"type": "main",
"index": 0
}
]
]
},
"Upload to Google Drive": {
"main": [
[
{
"node": "Send Gmail to Teacher",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApihtmlcsstopdfApiverifiEmailApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This workflow automates the entire parent consent process for school field trips, replacing manual paper forms with a secure, verified, and legally compliant digital system.
Source: https://n8n.io/workflows/10454/ — original creator credit. Request a take-down →
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