Priyanka Rana This workflow corresponds to n8n.io template #11283 — we link there as the canonical source.
This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "3eW3wF9n85GCnkx2",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Follow up Email Tracker",
"tags": [
{
"id": "8ulFDfMlcOKqevTT",
"name": "B2B marketing",
"createdAt": "2025-10-08T08:51:11.271Z",
"updatedAt": "2025-10-08T08:51:11.271Z"
},
{
"id": "VKCvL0SyGclKbiYG",
"name": "Course",
"createdAt": "2025-10-08T08:51:15.748Z",
"updatedAt": "2025-10-08T08:51:15.748Z"
}
],
"nodes": [
{
"id": "8668c1b5-0c2c-4b48-bf85-1ca03158d9b4",
"name": "When clicking \u2018Execute workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-464,
-48
],
"parameters": {},
"typeVersion": 1
},
{
"id": "2f9cecd1-16cc-45a2-a8c9-7ba274633b2d",
"name": "Get many messages",
"type": "n8n-nodes-base.gmail",
"position": [
-256,
-48
],
"parameters": {
"limit": 10,
"simple": false,
"filters": {
"q": "subject: <template of your introductory email>",
"labelIds": [
"CATEGORY_PERSONAL"
]
},
"options": {},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "7e059416-b501-4125-b951-0029c2c06e9c",
"name": "Update row in sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
-48,
-48
],
"parameters": {
"columns": {
"value": {
"Email ID": "={{ $json.headers.from.match(/<([^>]+)>/) ? $json.headers.from.match(/<([^>]+)>/)[1] : '' }}",
"Reminder 1 needed?": "No"
},
"schema": [
{
"id": "First Name",
"type": "string",
"display": true,
"required": false,
"displayName": "First Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Last Name",
"type": "string",
"display": true,
"required": false,
"displayName": "Last Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email ID",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Email ID",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Company Name",
"type": "string",
"display": true,
"required": false,
"displayName": "Company Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Company Information",
"type": "string",
"display": true,
"required": false,
"displayName": "Company Information",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Designation",
"type": "string",
"display": true,
"required": false,
"displayName": "Designation",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Message",
"type": "string",
"display": true,
"required": false,
"displayName": "Message",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Location",
"type": "string",
"display": true,
"required": false,
"displayName": "Location",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Intro email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Intro email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 1 needed?",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 1 needed?",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 1 Email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 1 Email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 2 needed? ",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 2 needed? ",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 2 Email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 2 Email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "row_number",
"type": "number",
"display": true,
"removed": true,
"readOnly": true,
"required": false,
"displayName": "row_number",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Email ID"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit#gid=0",
"cachedResultName": "Form Filled"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit?usp=drivesdk",
"cachedResultName": "Course 2 - S4Lec1-Lead generation and nurturing"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "07ba7bb9-1f81-49c2-bfad-78ddb7f5ad59",
"name": "Get row(s) in sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
160,
-48
],
"parameters": {
"options": {},
"filtersUI": {
"values": [
{
"lookupColumn": "Reminder 1 needed?"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit#gid=0",
"cachedResultName": "Form Filled"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit?usp=drivesdk",
"cachedResultName": "Course 2 - S4Lec1-Lead generation and nurturing"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "5166bf33-d099-4e6b-b81e-93747eddd293",
"name": "If",
"type": "n8n-nodes-base.if",
"position": [
368,
-48
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "404d1305-33b7-413e-a3d7-e80137aaedcd",
"operator": {
"type": "number",
"operation": "lt"
},
"leftValue": "={{ DateTime.fromFormat($json[\"Intro email Date\"], \"dd/MM/yyyy\").toMillis() }}",
"rightValue": "={{ DateTime.now().minus({ days: 5 }).toMillis() }}"
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2
},
{
"id": "3e7f9b29-db24-494d-b263-a7aac9baca07",
"name": "AI Agent",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
576,
-144
],
"parameters": {
"text": "=You are helpful B2B marketing assistant writing a reminder email to your previous introductory email to specific clients. These clients have filled a form related to a specific query about your company.\nYour company - BuildmyAiflow.agency\nClientEmail - {{ $json['Email ID'] }}\nClientMessage - {{ $json.Message }}\nIntroductory email sent on - {{ $json['Intro email Date'] }}\nClientCompany - {{ $json['Company Name'] }}\nClient First name - {{ $json['First Name'] }} \nClient last name - {{ $json['Last Name'] }}\n\nWrite a short first reminder email requesting a simple follow up on the [message] they wrote to your company.\nThis email would be replied on the original introductory email, so no new subject should be written.\n\nKeep it casual and friendly.\n\nFollow the below structure\n----------------\nHi [ First name]\n\n[Reminder about the last email sent on day (monday, tue etc) Dont mention exact date] about [ pain point highlighted in message]\n\n[Highlight that it is a common issue that your company is already working for with other similar clients]\n\n[CTA - We can do a quick chat for 15 mins when client is available]\n\n\n---------------------\n\nOutput should be in below format.\n\nClientEmail\": \"Email id\"\nClientEmailBody\":\"Email body\"\n\n",
"options": {},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 2.2
},
{
"id": "7e332385-9ab9-4c6a-851b-a9205fed9bd7",
"name": "Google Gemini Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"position": [
576,
64
],
"parameters": {
"options": {}
},
"credentials": {
"googlePalmApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "e103253a-ca6e-42f5-9426-cff9d199812f",
"name": "HTTP Request",
"type": "n8n-nodes-base.httpRequestTool",
"position": [
768,
64
],
"parameters": {
"url": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('URL', ``, 'string') }}",
"options": {}
},
"typeVersion": 4.2
},
{
"id": "6ccd3da9-b3c2-47d3-b328-ad6d06deeb8f",
"name": "Get many messages1",
"type": "n8n-nodes-base.gmail",
"position": [
1136,
-144
],
"parameters": {
"filters": {
"q": "=to: {{ $json.ClientEmail }} subject: Following up your interest",
"labelIds": [
"SENT"
]
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "590b0e23-0cc9-4e5e-bbe8-196b5fcf94f1",
"name": "Reply to a message",
"type": "n8n-nodes-base.gmail",
"position": [
1344,
-144
],
"parameters": {
"message": "={{ $('Edit Fields').item.json.ClientEmailBody }}",
"options": {
"senderName": "< your sales team name>",
"replyToSenderOnly": false
},
"resource": "thread",
"threadId": "={{ $json.threadId }}",
"messageId": "={{ $json.id }}",
"operation": "reply"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "ac6c4fd7-d214-4875-bae5-2298527d841a",
"name": "Update row in sheet1",
"type": "n8n-nodes-base.googleSheets",
"position": [
1552,
-144
],
"parameters": {
"columns": {
"value": {
"Status": "Reminder 1 Drafted",
"Email ID": "={{ $('Get many messages1').item.json.To }}",
"First Name": "=",
"Reminder 1 needed?": "Yes",
"Reminder 1 Email Date": "={{ $now.format('dd-MMM-yyyy') }}"
},
"schema": [
{
"id": "First Name",
"type": "string",
"display": true,
"required": false,
"displayName": "First Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Last Name",
"type": "string",
"display": true,
"required": false,
"displayName": "Last Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email ID",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Email ID",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Company Name",
"type": "string",
"display": true,
"required": false,
"displayName": "Company Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Company Information",
"type": "string",
"display": true,
"required": false,
"displayName": "Company Information",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Designation",
"type": "string",
"display": true,
"required": false,
"displayName": "Designation",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Message",
"type": "string",
"display": true,
"required": false,
"displayName": "Message",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Location",
"type": "string",
"display": true,
"required": false,
"displayName": "Location",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Intro email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Intro email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 1 needed?",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 1 needed?",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 1 Email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 1 Email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 2 needed? ",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 2 needed? ",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Reminder 2 Email Date",
"type": "string",
"display": true,
"required": false,
"displayName": "Reminder 2 Email Date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "row_number",
"type": "number",
"display": true,
"removed": true,
"readOnly": true,
"required": false,
"displayName": "row_number",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Email ID"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit#gid=0",
"cachedResultName": "Form Filled"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ZG7J29NF134RxUKbTTmTi3A0uBD0gIi7qccrr3sdHWQ/edit?usp=drivesdk",
"cachedResultName": "Course 2 - S4Lec1-Lead generation and nurturing"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "0db790fb-7514-4f16-a1cd-b82f2cb6757b",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-528,
-256
],
"parameters": {
"width": 640,
"height": 448,
"content": "## Check if a client replied\n**Exclude leads that have already replied to your email** \nUpdate the status in your tracker\n\nUpdate the search term for subjection of original email sent."
},
"typeVersion": 1
},
{
"id": "cb621586-2395-48f6-845e-bd7ec65fc2a7",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
128,
-256
],
"parameters": {
"color": 4,
"width": 928,
"height": 448,
"content": "## Identify who to send reminder to\nIf client did not responds in **5 days**, we should send reminder. \nEmails are personalized based on original query message and company details."
},
"typeVersion": 1
},
{
"id": "51207e43-55f3-483a-b209-5226dcff430e",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
1072,
-256
],
"parameters": {
"color": 6,
"width": 688,
"height": 448,
"content": "## Send reminder on introductory email thread\nFind the original introductory email in sent items. Reply on that with new email body. Update the sheet with when the reminder was sent."
},
"typeVersion": 1
},
{
"id": "0c367183-5e09-4828-a7f2-5887bb7c8442",
"name": "Wait",
"type": "n8n-nodes-base.wait",
"position": [
-160,
-160
],
"parameters": {},
"typeVersion": 1.1
},
{
"id": "6d921fbc-dd0d-4c5e-814f-39961d0d7474",
"name": "Structured Output Parser",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
896,
48
],
"parameters": {
"jsonSchemaExample": "{\n\t\"ClientEmail\": \"email id\",\n\t\"ClientEmailBody\": \"Content of email id\"\n}"
},
"typeVersion": 1.3
},
{
"id": "d6930e19-5e27-47e8-acf1-406cca5ff721",
"name": "Edit Fields",
"type": "n8n-nodes-base.set",
"position": [
928,
-144
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "43407e7b-62b8-4665-b7b7-2cfabcec3773",
"name": "ClientEmail",
"type": "string",
"value": "={{ $json.output.ClientEmail }}"
},
{
"id": "163f0f02-9eed-4a5f-b863-197db469c9c1",
"name": "ClientEmailBody",
"type": "string",
"value": "={{ $json.output.ClientEmailBody }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "f7c2642c-4dfe-4072-ae5a-955cfc09f748",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-512,
-672
],
"parameters": {
"width": 624,
"height": 400,
"content": "## Main Sticky\n**How it works** \nThe flow captures to see if you clients have replied to your introductory email. This is identified by a specific search query in your inbox. (customize that for yourself)\nIf no reply than after 5 days of no reply, it writes a personalized reminder email to the same person.\n\nYou can use this with my other flow of writing introductory emails to new leads\n\n**How to setup** \n1- Identify the email id through which introductory email was sent. Update that in first part.\n2- Use the sheet shared to track the original query raised by clients. Agent will use that to write reminder.\n3- Feel free to customize the prompt of agent.\n4- Need to setup Google sheet and email access"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "241b300d-a909-49be-ac9c-a58f71a6273b",
"connections": {
"If": {
"main": [
[
{
"node": "AI Agent",
"type": "main",
"index": 0
}
]
]
},
"Wait": {
"main": [
[
{
"node": "Get row(s) in sheet",
"type": "main",
"index": 0
}
]
]
},
"AI Agent": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields": {
"main": [
[
{
"node": "Get many messages1",
"type": "main",
"index": 0
}
]
]
},
"HTTP Request": {
"ai_tool": [
[
{
"node": "AI Agent",
"type": "ai_tool",
"index": 0
}
]
]
},
"Get many messages": {
"main": [
[
{
"node": "Update row in sheet",
"type": "main",
"index": 0
}
]
]
},
"Get many messages1": {
"main": [
[
{
"node": "Reply to a message",
"type": "main",
"index": 0
}
]
]
},
"Reply to a message": {
"main": [
[
{
"node": "Update row in sheet1",
"type": "main",
"index": 0
}
]
]
},
"Get row(s) in sheet": {
"main": [
[
{
"node": "If",
"type": "main",
"index": 0
}
]
]
},
"Update row in sheet": {
"main": [
[
{
"node": "Get row(s) in sheet",
"type": "main",
"index": 0
}
]
]
},
"Google Gemini Chat Model": {
"ai_languageModel": [
[
{
"node": "AI Agent",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "AI Agent",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"When clicking \u2018Execute workflow\u2019": {
"main": [
[
{
"node": "Get many messages",
"type": "main",
"index": 0
},
{
"node": "Get row(s) in sheet",
"type": "main",
"index": 0
},
{
"node": "Wait",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googlePalmApigoogleSheetsOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This n8n workflow template automates your B2B marketing follow-up process. It tracks which introductory emails have received a reply, identifies leads who haven't responded within a set time, uses Gemini AI to draft a personalized, casual reminder, sends the follow-up as a reply…
Source: https://n8n.io/workflows/11283/ — original creator credit. Request a take-down →
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Form Trigger, Google Drive, Google Gemini Chat +7
Based on the Google Sheet data, the AI will retrieve the userstories ID's, retrieves the userstory data and the corresponding attachments and creates sprint goals according to the defined system promp
Google Gemini Chat, Google Sheets, HTTP Request Tool +6
This workflow automates the extraction and processing of invoice data from PDFs stored in a Google Drive folder. It leverages Google Drive, Google Sheets, and Gemini AI to streamline invoice managemen
Google Gemini Chat, Google Sheets, HTTP Request +5
This n8n workflow converts a YouTube video into a polished, email-ready newsletter. It scrapes the transcript, extracts a thumbnail/logo and brand color theme, uses multiple AI agents to (1) clean & s
Output Parser Structured, Agent, Gmail +5