Eduprime - Attendance Alerts

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "EduPrime - Attendance Alerts",
  "nodes": [
    {
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "hours",
              "hoursInterval": 24,
              "triggerAtHour": 17
            }
          ]
        }
      },
      "id": "schedule-trigger",
      "name": "Daily 5 PM Trigger",
      "type": "n8n-nodes-base.scheduleTrigger",
      "typeVersion": 1.1,
      "position": [
        250,
        300
      ]
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "WITH today_attendance AS (\n  SELECT \n    a.student_id,\n    a.batch_id,\n    a.status,\n    a.date\n  FROM attendance a\n  WHERE a.date = CURRENT_DATE\n),\nstudent_attendance_summary AS (\n  SELECT \n    s.id as student_id,\n    s.first_name,\n    s.last_name,\n    s.phone,\n    s.parent_phone,\n    s.email,\n    b.name as batch_name,\n    ta.status as today_status,\n    COUNT(CASE WHEN a.status = 'present' THEN 1 END) * 100.0 / \n      NULLIF(COUNT(a.id), 0) as attendance_percentage\n  FROM students s\n  JOIN student_batches sb ON s.id = sb.student_id\n  JOIN batches b ON sb.batch_id = b.id\n  LEFT JOIN today_attendance ta ON s.id = ta.student_id AND b.id = ta.batch_id\n  LEFT JOIN attendance a ON s.id = a.student_id AND a.date >= CURRENT_DATE - INTERVAL '30 days'\n  WHERE s.status = 'active'\n  GROUP BY s.id, s.first_name, s.last_name, s.phone, s.parent_phone, s.email, b.name, ta.status\n)\nSELECT * FROM student_attendance_summary\nWHERE today_status = 'absent' OR attendance_percentage < 75",
        "additionalFields": {}
      },
      "id": "get-attendance-issues",
      "name": "Get Attendance Issues",
      "type": "n8n-nodes-base.postgres",
      "typeVersion": 2.3,
      "position": [
        450,
        300
      ],
      "credentials": {
        "postgres": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "mode": "runOnceForEachItem",
        "jsCode": "const item = $input.item.json;\nlet message = '';\nlet alertType = '';\n\nif (item.today_status === 'absent') {\n  alertType = 'daily_absent';\n  message = `Dear Parent,\\n\\nThis is to inform you that ${item.first_name} ${item.last_name} was absent from ${item.batch_name} class today (${new Date().toLocaleDateString('en-IN')}).\\n\\nIf this absence was unplanned, please ensure regular attendance for better academic progress.\\n\\nFor any queries, contact us at +91-XXXXXXXXXX\\n\\n- EduPrime Institute`;\n} else {\n  alertType = 'low_attendance';\n  const percentage = Math.round(item.attendance_percentage);\n  message = `Dear Parent,\\n\\n\u26a0\ufe0f ATTENDANCE ALERT\\n\\n${item.first_name} ${item.last_name}'s attendance in ${item.batch_name} is currently at ${percentage}%, which is below the required 75%.\\n\\nLow attendance can significantly impact academic performance. Please ensure regular attendance.\\n\\nCurrent Status:\\n- Batch: ${item.batch_name}\\n- Attendance: ${percentage}%\\n- Required: 75%\\n\\nFor any queries, contact us at +91-XXXXXXXXXX\\n\\n- EduPrime Institute`;\n}\n\nreturn {\n  ...item,\n  alert_type: alertType,\n  message,\n  recipient_phone: item.parent_phone || item.phone\n};"
      },
      "id": "prepare-alert",
      "name": "Prepare Alert Message",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "position": [
        650,
        300
      ]
    },
    {
      "parameters": {
        "batchSize": 10,
        "options": {}
      },
      "id": "split-batches",
      "name": "Split Into Batches",
      "type": "n8n-nodes-base.splitInBatches",
      "typeVersion": 3,
      "position": [
        850,
        300
      ]
    },
    {
      "parameters": {
        "resource": "message",
        "operation": "send",
        "phoneNumberId": "={{ $env.WHATSAPP_PHONE_NUMBER_ID }}",
        "recipientPhoneNumber": "={{ $json.recipient_phone }}",
        "textBody": "={{ $json.message }}"
      },
      "id": "send-whatsapp",
      "name": "Send WhatsApp Alert",
      "type": "n8n-nodes-base.whatsApp",
      "typeVersion": 1,
      "position": [
        1050,
        300
      ],
      "credentials": {
        "whatsAppApi": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "INSERT INTO notifications (student_id, type, channel, message, status, sent_at)\nVALUES (\n  '={{ $json.student_id }}',\n  '={{ $json.alert_type }}',\n  'whatsapp',\n  '={{ $json.message }}',\n  'sent',\n  NOW()\n)",
        "additionalFields": {}
      },
      "id": "log-notification",
      "name": "Log Notification",
      "type": "n8n-nodes-base.postgres",
      "typeVersion": 2.3,
      "position": [
        1250,
        300
      ],
      "credentials": {
        "postgres": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "unit": "seconds",
        "value": 2
      },
      "id": "rate-limit",
      "name": "Rate Limit (2s)",
      "type": "n8n-nodes-base.wait",
      "typeVersion": 1.1,
      "position": [
        1450,
        300
      ]
    }
  ],
  "connections": {
    "Daily 5 PM Trigger": {
      "main": [
        [
          {
            "node": "Get Attendance Issues",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get Attendance Issues": {
      "main": [
        [
          {
            "node": "Prepare Alert Message",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Prepare Alert Message": {
      "main": [
        [
          {
            "node": "Split Into Batches",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Split Into Batches": {
      "main": [
        [
          {
            "node": "Send WhatsApp Alert",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send WhatsApp Alert": {
      "main": [
        [
          {
            "node": "Log Notification",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Log Notification": {
      "main": [
        [
          {
            "node": "Rate Limit (2s)",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Rate Limit (2s)": {
      "main": [
        [
          {
            "node": "Split Into Batches",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "settings": {
    "executionOrder": "v1"
  },
  "tags": [
    "automation",
    "attendance",
    "alerts"
  ]
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• postgres
• whatsAppApi

About this workflow

EduPrime - Attendance Alerts. Uses postgres, whatsApp. Scheduled trigger; 7 nodes.

Source: https://github.com/ayushee2290-crypto/EduPrime/blob/main/n8n-workflows/attendance-alerts.json — original creator credit. Request a take-down →

More Slack & Telegram workflows → · Browse all categories →

Related workflows

Workflows that share integrations, category, or trigger type with this one. All free to copy and import.