Jitesh Dugar 
This workflow corresponds to n8n.io template #9563 — we link there as the canonical source.
This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "hQbuftreGd9bJAtB",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Intelligent Event Registration & Networking Matchmaking",
"tags": [],
"nodes": [
{
"id": "19a7f562-8c39-4b99-b0a2-339e3693cdd0",
"name": "Extract Registration Data",
"type": "n8n-nodes-base.set",
"position": [
-672,
224
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "attendee_name",
"name": "attendee_name",
"type": "string",
"value": "={{ $json.rawRequest.q3_fullName || $json.rawRequest['q3_fullName[first]'] + ' ' + $json.rawRequest['q3_fullName[last]'] || 'Unknown' }}"
},
{
"id": "attendee_email",
"name": "attendee_email",
"type": "string",
"value": "={{ $json.rawRequest.q4_email }}"
},
{
"id": "company",
"name": "company",
"type": "string",
"value": "={{ $json.rawRequest.q5_company }}"
},
{
"id": "job_title",
"name": "job_title",
"type": "string",
"value": "={{ $json.rawRequest.q6_title }}"
},
{
"id": "linkedin_url",
"name": "linkedin_url",
"type": "string",
"value": "={{ $json.rawRequest.q7_linkedin }}"
},
{
"id": "industry",
"name": "industry",
"type": "string",
"value": "={{ $json.rawRequest.q8_industry }}"
},
{
"id": "interests",
"name": "interests",
"type": "string",
"value": "={{ $json.rawRequest.q9_interests }}"
},
{
"id": "event_goals",
"name": "event_goals",
"type": "string",
"value": "={{ $json.rawRequest.q10_goals }}"
},
{
"id": "networking_goals",
"name": "networking_goals",
"type": "string",
"value": "={{ $json.rawRequest.q11_networkingGoals }}"
},
{
"id": "expertise",
"name": "expertise",
"type": "string",
"value": "={{ $json.rawRequest.q12_expertise || 'Not specified' }}"
},
{
"id": "looking_for",
"name": "looking_for",
"type": "string",
"value": "={{ $json.rawRequest.q13_lookingFor }}"
},
{
"id": "session_preferences",
"name": "session_preferences",
"type": "string",
"value": "={{ $json.rawRequest.q14_sessions }}"
},
{
"id": "dietary_restrictions",
"name": "dietary_restrictions",
"type": "string",
"value": "={{ $json.rawRequest.q15_dietary || 'None' }}"
},
{
"id": "attendee_type",
"name": "attendee_type",
"type": "string",
"value": "={{ $json.rawRequest.q16_type || 'Standard' }}"
},
{
"id": "first_time_attendee",
"name": "first_time_attendee",
"type": "string",
"value": "={{ $json.rawRequest.q17_firstTime || 'No' }}"
},
{
"id": "registration_id",
"name": "registration_id",
"type": "string",
"value": "=EVT-{{ Date.now() }}-{{ Math.random().toString(36).substr(2, 9) }}"
},
{
"id": "registration_date",
"name": "registration_date",
"type": "string",
"value": "={{ new Date().toISOString() }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "d9dfc253-85c6-4609-8d23-b662278e2305",
"name": "AI Attendee Profiling",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
-480,
224
],
"parameters": {
"text": "=Analyze this event registration and return JSON with persona classification, scoring, and recommendations.\n\nATTENDEE PROFILE:\nName: {{ $json.attendee_name }}\nCompany: {{ $json.company }}\nTitle: {{ $json.job_title }}\nIndustry: {{ $json.industry }}\nInterests: {{ $json.interests }}\nEvent Goals: {{ $json.event_goals }}\nNetworking Goals: {{ $json.networking_goals }}\nExpertise: {{ $json.expertise }}\nLooking For: {{ $json.looking_for }}\nSession Preferences: {{ $json.session_preferences }}\n\nReturn ONLY valid JSON (no markdown) with this structure:\n{\n \"persona\": \"founder|investor|executive|tech_professional|vendor|consultant|job_seeker|student\",\n \"engagement_score\": 85,\n \"influence_score\": 75,\n \"connection_value_score\": 80,\n \"openness_score\": 90,\n \"primary_objectives\": [\"objective1\", \"objective2\", \"objective3\"],\n \"ideal_connection_profile\": \"description\",\n \"recommended_sessions\": [\n {\"session_name\": \"Session 1\", \"relevance_score\": 95, \"reason\": \"why relevant\"}\n ],\n \"conversation_starters\": [\"starter1\", \"starter2\", \"starter3\", \"starter4\", \"starter5\"],\n \"engagement_tips\": [\"tip1\", \"tip2\"],\n \"considerations\": [\"concern1\"]\n}",
"agent": "conversationalAgent",
"options": {
"systemMessage": "You are an expert event strategist. Analyze attendee profiles and return ONLY valid JSON with attendee classification and recommendations. No markdown formatting, no code blocks, just raw JSON."
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.7
},
{
"id": "113a1d5f-7636-40e7-8a1c-492fc8447479",
"name": "Parse AI Response",
"type": "n8n-nodes-base.code",
"position": [
-160,
224
],
"parameters": {
"jsCode": "const items = $input.all();\nconst results = [];\n\nfor (const item of items) {\n try {\n // Get AI response from output field\n const response = item.json.output || item.json.text || '';\n \n // Remove markdown code blocks if present\n let cleanJson = response.replace(/```json\\n?|```\\n?/g, '').trim();\n \n // Find JSON object\n const jsonMatch = cleanJson.match(/\\{[\\s\\S]*\\}/);\n if (jsonMatch) {\n cleanJson = jsonMatch[0];\n }\n \n const analysis = JSON.parse(cleanJson);\n \n // Get registration data\n const regData = $('Extract Registration Data').first().json;\n \n results.push({\n json: {\n ...regData,\n ...analysis\n }\n });\n } catch (error) {\n // Fallback if parsing fails\n const regData = $('Extract Registration Data').first().json;\n results.push({\n json: {\n ...regData,\n persona: 'tech_professional',\n engagement_score: 50,\n influence_score: 50,\n connection_value_score: 50,\n openness_score: 50,\n primary_objectives: ['Networking', 'Learning'],\n parsing_error: error.message\n }\n });\n }\n}\n\nreturn results;"
},
"typeVersion": 2
},
{
"id": "fa05691f-cdd1-4ee5-acaa-cac8ea8d1647",
"name": "Is VIP/Speaker/Sponsor?",
"type": "n8n-nodes-base.if",
"position": [
80,
224
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true
},
"combinator": "or",
"conditions": [
{
"id": "vip-check",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.attendee_type }}",
"rightValue": "VIP"
},
{
"id": "speaker-check",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.attendee_type }}",
"rightValue": "Speaker"
},
{
"id": "sponsor-check",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.attendee_type }}",
"rightValue": "Sponsor"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "de62d627-2f13-4085-834c-991f53a128b5",
"name": "First-Time Attendee?",
"type": "n8n-nodes-base.if",
"position": [
80,
464
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true
},
"conditions": [
{
"id": "first-time-check",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.first_time_attendee }}",
"rightValue": "Yes"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "cdc3d0e7-a981-47ce-ad3f-6a739634793e",
"name": "Alert Event Team (VIP)",
"type": "n8n-nodes-base.gmail",
"position": [
352,
32
],
"parameters": {
"sendTo": "user@example.com",
"message": "=<!DOCTYPE html>\n<html>\n<head>\n<style>\nbody{font-family:Arial,sans-serif;line-height:1.6;color:#333;max-width:600px;margin:0 auto;padding:20px}\n.header{background:#ff6b6b;color:#fff;padding:20px;text-align:center;border-radius:8px 8px 0 0}\n.content{background:#fff;padding:25px;border:1px solid #ddd}\n.alert-badge{background:#ffd93d;color:#000;padding:8px 16px;border-radius:20px;display:inline-block;font-weight:bold;margin:15px 0}\n.scores{background:#f8f9fa;padding:15px;border-radius:5px;margin:15px 0}\n</style>\n</head>\n<body>\n<div class=\"header\">\n<h2 style=\"margin:0\">\u2b50 VIP REGISTRATION ALERT</h2>\n<div class=\"alert-badge\">ACTION REQUIRED</div>\n</div>\n<div class=\"content\">\n<h3>VIP Attendee Details</h3>\n<p><strong>Name:</strong> {{ $json.attendee_name }}<br>\n<strong>Title:</strong> {{ $json.job_title }}<br>\n<strong>Company:</strong> {{ $json.company }}<br>\n<strong>Type:</strong> {{ $json.attendee_type }}</p>\n\n<div class=\"scores\">\n<h3 style=\"margin-top:0\">\ud83d\udcca Profile Scores</h3>\n<ul style=\"list-style:none;padding:0\">\n<li>\u2022 Engagement Score: <strong>{{ $json.engagement_score }}/100</strong></li>\n<li>\u2022 Influence Score: <strong>{{ $json.influence_score }}/100</strong></li>\n<li>\u2022 Connection Value: <strong>{{ $json.connection_value_score }}/100</strong></li>\n</ul>\n</div>\n\n<p><strong>Persona:</strong> {{ $json.persona }}<br>\n<strong>Primary Goals:</strong> {{ $json.primary_objectives ? $json.primary_objectives.join(', ') : 'N/A' }}</p>\n\n<p style=\"background:#e3f2fd;padding:15px;border-radius:5px;margin-top:20px\">\n<strong>\ud83c\udfaf Next Steps:</strong><br>\n1. Send personalized VIP welcome<br>\n2. Assign concierge contact<br>\n3. Schedule pre-event call if needed\n</p>\n\n<p><strong>Registration ID:</strong> {{ $json.registration_id }}</p>\n</div>\n</body>\n</html>",
"options": {},
"subject": "=\ud83c\udf1f VIP Registration Alert - {{ $json.attendee_name }}"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "77cad468-f4b8-459f-919f-4f5aeb105380",
"name": "Send VIP Welcome Email",
"type": "n8n-nodes-base.gmail",
"position": [
592,
32
],
"parameters": {
"sendTo": "={{ $json.attendee_email }}",
"message": "=<!DOCTYPE html>\n<html>\n<head>\n<style>\nbody{font-family:Arial,sans-serif;line-height:1.6;color:#333;max-width:700px;margin:0 auto;padding:20px}\n.header{background:linear-gradient(135deg,#667eea 0%,#764ba2 100%);color:#fff;padding:30px;text-align:center;border-radius:8px 8px 0 0}\n.content{background:#fff;padding:30px;border:2px solid #667eea}\n.vip-badge{background:gold;color:#000;padding:10px 20px;border-radius:25px;display:inline-block;font-weight:bold;margin:20px 0}\nul{margin:10px 0;padding-left:20px}\n</style>\n</head>\n<body>\n<div class=\"header\">\n<h1 style=\"margin:0\">Welcome to Tech Innovation Summit!</h1>\n<div class=\"vip-badge\">\u2b50 VIP ACCESS \u2b50</div>\n</div>\n<div class=\"content\">\n<p>Dear {{ $json.attendee_name }},</p>\n<p>Thank you for registering as <strong>{{ $json.attendee_type }}</strong> for Tech Innovation Summit 2025!</p>\n<h3>Your VIP Benefits</h3>\n<ul>\n<li>VIP Lounge Access with refreshments</li>\n<li>Priority Seating at all sessions</li>\n<li>Private Networking Dinner (Day 1)</li>\n<li>Concierge Services throughout event</li>\n<li>Curated personal introductions</li>\n</ul>\n<h3>\ud83d\udcc5 Event Details</h3>\n<p><strong>Dates:</strong> March 15-16, 2025<br>\n<strong>Location:</strong> Grand Convention Center, SF<br>\n<strong>Registration ID:</strong> {{ $json.registration_id }}</p>\n<h3>\ud83c\udfaf Personalized for You</h3>\n<p>We've identified you as a <strong>{{ $json.persona }}</strong>. Expect personalized session recommendations and curated connections soon!</p>\n<p>Questions? Contact VIP concierge:<br>\n\ud83d\udce7 vip@summit.com | \ud83d\udcde (555) 100-VIPS</p>\n<p>See you in March!<br><strong>Event Director</strong></p>\n</div>\n</body>\n</html>",
"options": {},
"subject": "=\ud83c\udf1f VIP Welcome - Tech Innovation Summit 2025"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "62263515-8a61-4ad6-ad7e-9b61b4d4d87b",
"name": "Send First-Timer Welcome",
"type": "n8n-nodes-base.gmail",
"position": [
352,
320
],
"parameters": {
"sendTo": "={{ $json.attendee_email }}",
"message": "=<!DOCTYPE html>\n<html>\n<head>\n<style>\nbody{font-family:Arial,sans-serif;line-height:1.6;color:#333;max-width:600px;margin:0 auto;padding:20px}\n.header{background:#667eea;color:#fff;padding:25px;text-align:center;border-radius:8px 8px 0 0}\n.content{background:#fff;padding:30px;border:1px solid #ddd}\n.highlight{background:#fff3cd;padding:15px;border-radius:5px;margin:20px 0}\nul{margin:10px 0;padding-left:20px}\n</style>\n</head>\n<body>\n<div class=\"header\"><h2 style=\"margin:0\">Welcome, First-Timer! \ud83c\udf89</h2></div>\n<div class=\"content\">\n<p>Hi {{ $json.attendee_name.split(' ')[0] }},</p>\n<p>Welcome to your first Tech Innovation Summit!</p>\n<div class=\"highlight\">\n<h3 style=\"margin-top:0\">\ud83c\udf93 First-Timer Tips</h3>\n<ul>\n<li>Arrive early for badge pickup (8:00am)</li>\n<li>Download the event app</li>\n<li>Attend First-Timer Orientation (8:30am)</li>\n<li>Don't be shy - everyone networks!</li>\n<li>Bring business cards</li>\n</ul>\n</div>\n<h3>\ud83e\udd1d Your Buddy: Alex Johnson</h3>\n<p>We've assigned you a buddy to help navigate! They'll reach out before the event.</p>\n<h3>\ud83c\udfaf Conversation Starters</h3>\n<ol>\n{{ $json.conversation_starters ? $json.conversation_starters.slice(0,3).map(s => '<li>' + s + '</li>').join('') : '<li>What brings you to the summit?</li><li>What industry are you in?</li>' }}\n</ol>\n<p><strong>Registration ID:</strong> {{ $json.registration_id }}</p>\n<p>Questions? Reply to this email!<br><strong>The Summit Team</strong></p>\n</div>\n</body>\n</html>",
"options": {},
"subject": "=Welcome First-Timer! \ud83c\udf89 Tech Innovation Summit"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "8ac78b1b-0a1e-428e-ad37-b90b46612914",
"name": "Send Standard Confirmation",
"type": "n8n-nodes-base.gmail",
"position": [
352,
640
],
"parameters": {
"sendTo": "={{ $json.attendee_email }}",
"message": "=<!DOCTYPE html>\n<html>\n<head>\n<style>\nbody{font-family:Arial,sans-serif;line-height:1.6;color:#333;max-width:600px;margin:0 auto;padding:20px}\n.header{background:#667eea;color:#fff;padding:25px;text-align:center;border-radius:8px 8px 0 0}\n.content{background:#fff;padding:30px;border:1px solid #ddd}\n</style>\n</head>\n<body>\n<div class=\"header\"><h2 style=\"margin:0\">You're Registered! \u2705</h2></div>\n<div class=\"content\">\n<p>Hi {{ $json.attendee_name.split(' ')[0] }},</p>\n<p>Your registration for Tech Innovation Summit 2025 is confirmed!</p>\n<h3>\ud83d\udccb Event Details</h3>\n<p><strong>Dates:</strong> March 15-16, 2025<br>\n<strong>Location:</strong> Grand Convention Center, SF<br>\n<strong>Registration ID:</strong> {{ $json.registration_id }}</p>\n<h3>What's Next?</h3>\n<ul>\n<li><strong>3-5 days:</strong> Personalized agenda</li>\n<li><strong>2 weeks before:</strong> Networking connections</li>\n<li><strong>1 week before:</strong> Event app download</li>\n</ul>\n<h3>\ud83c\udfaf Your Profile</h3>\n<p>Persona: <strong>{{ $json.persona }}</strong><br>\nWe're curating session recommendations and connections just for you!</p>\n<p>Questions?<br>\n\ud83d\udce7 hello@summit.com | \ud83d\udcde (555) 123-4567</p>\n<p>See you soon!<br><strong>Summit Team</strong></p>\n</div>\n</body>\n</html>",
"options": {},
"subject": "=Registration Confirmed - Tech Innovation Summit"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "603290b8-b6c6-4652-b5ee-2ab69dd621a4",
"name": "Log to Event Database",
"type": "n8n-nodes-base.googleSheets",
"position": [
928,
208
],
"parameters": {
"columns": {
"value": {},
"schema": [],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1PqqxQWFZ-R8o58_lscSAGR5GyB24MqH2NKYjKqEVsw8",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1PqqxQWFZ-R8o58_lscSAGR5GyB24MqH2NKYjKqEVsw8/edit?usp=drivesdk",
"cachedResultName": "Event Registration"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "af014f9e-7c4f-4547-b277-41790bf2a651",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-960,
16
],
"parameters": {
"color": 5,
"width": 360,
"height": 220,
"content": "## \ud83d\udcdd Event Registration Intake\n\nCaptures attendee info via Jotform: name, company, title, LinkedIn, interests, goals, networking objectives, session preferences.\n\n**Output:** Structured data with unique ID."
},
"typeVersion": 1
},
{
"id": "9f65a9ab-1741-43fc-8c18-67ffd407bbe7",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-512,
32
],
"parameters": {
"color": 6,
"width": 360,
"height": 240,
"content": "## \ud83c\udfaf AI Attendee Profiling\n\nClassifies persona, scores engagement/influence/value, identifies objectives, recommends sessions, generates conversation starters.\n\n**Tech:** AI Agent with OpenAI GPT-4o"
},
"typeVersion": 1
},
{
"id": "e6deef28-8fa0-4133-9b84-6c6a6ca22df7",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
0
],
"parameters": {
"color": 3,
"width": 600,
"height": 240,
"content": "## \ud83d\udea6 Smart Routing\n\n**VIP/Speaker/Sponsor:** Slack \u2192 VIP email\n**First-Timer:** Buddy assignment \u2192 Tips\n**Standard:** Confirmation \u2192 Agenda\n\nAll: Log to database"
},
"typeVersion": 1
},
{
"id": "6ec2164f-d703-4fc4-9a87-f2dd566194ec",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
816,
48
],
"parameters": {
"color": 7,
"width": 340,
"height": 220,
"content": "## \ud83d\udcca Analytics Database\n\nTracks registrations: persona, scores, goals, status.\n\n**Use Cases:** Segmentation, insights, ROI."
},
"typeVersion": 1
},
{
"id": "e138dad0-793b-4851-a8c5-f64bf0dbbd82",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
-624,
432
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4.1-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "6a1c3d36-23fc-42c6-be80-4d08777d158d",
"name": "Jotform Trigger",
"type": "n8n-nodes-base.jotFormTrigger",
"position": [
-912,
224
],
"parameters": {
"form": "252851017263453"
},
"credentials": {
"jotFormApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
}
],
"active": true,
"settings": {
"executionOrder": "v1"
},
"versionId": "ad383f93-4366-48d6-b6e3-3e83c58baa14",
"connections": {
"Jotform Trigger": {
"main": [
[
{
"node": "Extract Registration Data",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "AI Attendee Profiling",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Parse AI Response": {
"main": [
[
{
"node": "Is VIP/Speaker/Sponsor?",
"type": "main",
"index": 0
},
{
"node": "First-Time Attendee?",
"type": "main",
"index": 0
}
]
]
},
"First-Time Attendee?": {
"main": [
[
{
"node": "Send First-Timer Welcome",
"type": "main",
"index": 0
}
],
[
{
"node": "Send Standard Confirmation",
"type": "main",
"index": 0
}
]
]
},
"AI Attendee Profiling": {
"main": [
[
{
"node": "Parse AI Response",
"type": "main",
"index": 0
}
]
]
},
"Alert Event Team (VIP)": {
"main": [
[
{
"node": "Send VIP Welcome Email",
"type": "main",
"index": 0
}
]
]
},
"Send VIP Welcome Email": {
"main": [
[
{
"node": "Log to Event Database",
"type": "main",
"index": 0
}
]
]
},
"Is VIP/Speaker/Sponsor?": {
"main": [
[
{
"node": "Alert Event Team (VIP)",
"type": "main",
"index": 0
}
]
]
},
"Send First-Timer Welcome": {
"main": [
[
{
"node": "Log to Event Database",
"type": "main",
"index": 0
}
]
]
},
"Extract Registration Data": {
"main": [
[
{
"node": "AI Attendee Profiling",
"type": "main",
"index": 0
}
]
]
},
"Send Standard Confirmation": {
"main": [
[
{
"node": "Log to Event Database",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleSheetsOAuth2ApijotFormApiopenAiApi
Pro
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About this workflow
Conference organizers managing 500+ attendee tech/business events. Trade show managers needing networking automation. Professional associations running industry gatherings. Startup/investor event planners for demo days and mixers. Corporate event teams organizing all-hands and…
Source: https://n8n.io/workflows/9563/ — original creator credit. Request a take-down →
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