Shahrear This workflow corresponds to n8n.io template #5051 — we link there as the canonical source.
This workflow follows the Google Drive → Google Drive Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "UzjlcNQAWoWPTBlh",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "My workflow",
"tags": [],
"nodes": [
{
"id": "6e82969f-c696-4544-805b-acf50b525894",
"name": "\ud83e\uddfe Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-176,
-16
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83e\uddfe AI Receipt Data Extraction Workflow\n\n**Overview:**\nAutomates receipt processing for expense management. Upload receipts to Google Drive \u2192 VLM Run extracts data \u2192 Saves to spreadsheet.\n\n**Key Features:**\n- \ud83d\udcc1 Auto-monitors Google Drive folder\n- \ud83e\udd16 Extracts merchant, amount, date, currency\n- \ud83d\udcca Saves structured data to Google Sheets\n- \ud83d\udcf1 Mobile-friendly uploads\n\n**Perfect for:**\n- Business expense reporting\n- Personal finance tracking\n- Accounting automation\n- Travel expenses\n\n**Requirements:**\n- VLM Run API\n- Google Drive & Sheets OAuth2"
},
"typeVersion": 1
},
{
"id": "09152ec5-6101-441d-a58a-40b8644b2368",
"name": "\ud83d\udcc1 Input Processing Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
256,
-16
],
"parameters": {
"color": 7,
"width": 400,
"height": 680,
"content": "## \ud83d\udcc1 Input Processing\n\n**Monitors & downloads receipt files from Google Drive.**\n\n**Process:**\n1. Watches designated Drive folder\n2. Auto-triggers on new uploads\n3. Downloads files for AI processing\n\n**Supported Formats:**\n- Images (JPG, PNG, WEBP)\n- PDF documents\n- Mobile camera uploads\n- Scanned receipts"
},
"typeVersion": 1
},
{
"id": "bec1401d-79b0-4192-b40a-0be5afe121f9",
"name": "\ud83e\udd16 AI Extraction Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
672,
-16
],
"parameters": {
"width": 400,
"height": 680,
"content": "## \ud83e\udd16 VLM Run Receipt Extraction\n\n**Uses VLM Run node to extract structured data from receipt images/PDFs.**\n\n**Extracts:**\n- Merchant name\n- Customer info\n- Total amount\n- Currency\n- Transaction date\n\n**Features:**\n- Handles poor quality images\n- Various receipt formats\n- OCR text recognition"
},
"typeVersion": 1
},
{
"id": "77f8bd06-a94c-407e-abf7-8a632c3cb847",
"name": "\ud83d\udcca Storage Documentation",
"type": "n8n-nodes-base.stickyNote",
"position": [
1088,
-16
],
"parameters": {
"color": 7,
"width": 420,
"height": 680,
"content": "## \ud83d\udcca Data Storage\n\n**Structures and stores extracted data in Google Sheets.**\n\n**Features:**\n- Clean, organized format\n- Centralized expense database\n- Auto-appends new entries\n- Analysis-ready data\n\n**Data Fields:**\n- Customer name\n- Merchant name\n- Amount & currency\n- Transaction date\n\n**Benefits:**\n- Real-time tracking\n- Easy exports\n- Mobile access"
},
"typeVersion": 1
},
{
"id": "1546d13f-a9c4-44ba-a477-d3f62dc431f8",
"name": "Monitor Receipt Uploads",
"type": "n8n-nodes-base.googleDriveTrigger",
"notes": "Monitors Google Drive folder for new receipt uploads and triggers processing automatically.",
"position": [
304,
464
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "1reWORwI1tMa-eGB75NCXq9eRw4CiQIhX",
"cachedResultUrl": "https://drive.google.com/drive/folders/1reWORwI1tMa-eGB75NCXq9eRw4CiQIhX",
"cachedResultName": "n8n"
}
},
"typeVersion": 1
},
{
"id": "2d9461de-94cd-470f-866a-da37ea9b9e66",
"name": "Download Receipt File",
"type": "n8n-nodes-base.googleDrive",
"notes": "Downloads receipt files from Google Drive for AI processing.",
"position": [
512,
464
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {
"binaryPropertyName": "data"
},
"operation": "download"
},
"typeVersion": 3
},
{
"id": "2aade65f-8084-4206-b87c-9378790c7c26",
"name": "VLM Run Receipt Parser",
"type": "@vlm-run/n8n-nodes-vlmrun.vlmRun",
"notes": "Uses VLM AI to extract merchant name, amount, currency, and date from receipt images.",
"position": [
832,
464
],
"parameters": {
"domain": "document.receipt"
},
"credentials": {
"vlmRunApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "bfa34d27-9b1a-4084-ad73-fe51b355e61b",
"name": "Format Receipt Data",
"type": "n8n-nodes-base.set",
"notes": "Transforms AI-extracted receipt data into clean, structured format for spreadsheet storage.",
"position": [
1152,
464
],
"parameters": {
"values": {
"string": [
{
"name": "Customer",
"value": "={{ $json.response.customer_name }}"
},
{
"name": "Merchant",
"value": "={{ $json.response.merchant_name }}"
},
{
"name": "Amount",
"value": "={{ $json.response.total }}"
},
{
"name": "Currency",
"value": "={{ $json.response.currency }}"
},
{
"name": "Date",
"value": "={{ $json.response.transaction_date }}"
}
]
},
"options": {},
"keepOnlySet": true
},
"typeVersion": 1
},
{
"id": "689e122f-077d-4f53-96ab-4b9d76b42fe3",
"name": "Save to Expense Database",
"type": "n8n-nodes-base.googleSheets",
"notes": "Automatically saves extracted receipt data to Google Sheets for expense tracking.",
"position": [
1328,
464
],
"parameters": {
"columns": {
"value": {
"Date": "={{ $json.Date }}",
"Amount": "={{ $json.Amount }}",
"Currency": "={{ $json.Currency }}",
"Customer": "={{ $json.Customer }}",
"Merchant": "={{ $json.Merchant }}"
},
"schema": [
{
"id": "Customer",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Customer",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Merchant",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Merchant",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Amount",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Amount",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Currency",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Currency",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Date",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Date",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Customer"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/11_VjMdhv_JN2eSRZiw_t0dIN-yShkn2jlCDwiG8eb14/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "11_VjMdhv_JN2eSRZiw_t0dIN-yShkn2jlCDwiG8eb14",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/11_VjMdhv_JN2eSRZiw_t0dIN-yShkn2jlCDwiG8eb14/edit?usp=drivesdk",
"cachedResultName": "Receipt Data"
}
},
"typeVersion": 4.6
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "e051df12-21f0-4df9-bb0f-a98842e2c734",
"connections": {
"Format Receipt Data": {
"main": [
[
{
"node": "Save to Expense Database",
"type": "main",
"index": 0
}
]
]
},
"Download Receipt File": {
"main": [
[
{
"node": "VLM Run Receipt Parser",
"type": "main",
"index": 0
}
]
]
},
"VLM Run Receipt Parser": {
"main": [
[
{
"node": "Format Receipt Data",
"type": "main",
"index": 0
}
]
]
},
"Monitor Receipt Uploads": {
"main": [
[
{
"node": "Download Receipt File",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
vlmRunApi
Pro
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About this workflow
Transform your expense tracking with automated AI receipt processing that extracts data and organizes it instantly. Monitors Google Drive for new receipt uploads (images/PDFs) Downloads and processes files automatically Extracts key data using verified VLM Run node (merchant,…
Source: https://n8n.io/workflows/5051/ — original creator credit. Request a take-down →
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