Nour This workflow corresponds to n8n.io template #14578 — we link there as the canonical source.
This workflow follows the Chainllm → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "SAR8bH9kVKARWSj4",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Leads Follow-Up - Auto Draft Generator Published",
"tags": [],
"nodes": [
{
"id": "47fff186-eb26-4526-96f7-9c726fd303d3",
"name": "Read Leads Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
912,
608
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/YOUR_SHEET_ID",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultUrl": "https://docs.google.com/spreadsheets/YOUR_SHEET_ID",
"cachedResultName": "Leads FollowUp"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.2
},
{
"id": "e0671f98-f565-4152-ab57-4b12fb445a6c",
"name": "Basic LLM Chain",
"type": "@n8n/n8n-nodes-langchain.chainLlm",
"position": [
2896,
224
],
"parameters": {
"text": "=You are a sales assistant. Read the following meeting transcript and write a personalized follow-up email based ONLY on the details below. Do not invent or assume any information not provided.\n\nLead details:\n- Name: {{ $json.lead_name }}\n- Company: {{ $json.lead_company }}\n- Sales Rep: {{ $json.lead_sales_rep }}\n\nMeeting Transcript:\n{{ $json.transcript_text }}\n\nRules:\n- Read the transcript carefully\n- Extract the main topic discussed\n- Extract the pain point mentioned\n- Extract any agreed next steps\n- Write a follow-up email of max 6 sentences\n- Reference specific details from the transcript\n- Do NOT use placeholders like [brackets]\n- Return ONLY the email body, no subject line",
"batching": {},
"promptType": "define"
},
"typeVersion": 1.9
},
{
"id": "ed70593b-c282-4435-8b55-60bdf84329a4",
"name": "Google Gemini Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"position": [
2960,
432
],
"parameters": {
"options": {}
},
"credentials": {
"googlePalmApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "c47d58e7-c124-454c-814f-704a0f4abbb2",
"name": "Gmail - Create Draft",
"type": "n8n-nodes-base.gmail",
"position": [
3200,
224
],
"parameters": {
"message": "={{ $json.text }}",
"options": {
"sendTo": "={{ $('Read Leads Sheet').item.json.Email }}"
},
"subject": "=Following up - {{ $('Transcript Data From Files').item.json.lead_company }}",
"resource": "draft"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "f4a33e12-b6a7-4b98-b1d6-15a4a3e2cf04",
"name": "HTTP - Download File from Google Drive",
"type": "n8n-nodes-base.httpRequest",
"onError": "continueErrorOutput",
"position": [
1808,
320
],
"parameters": {
"url": "={{ 'https://drive.google.com/uc?export=download&id=' + $json['Meeting Transcript'].split('/d/')[1].split('/')[0] }}",
"options": {
"response": {
"response": {
"responseFormat": "file"
}
}
}
},
"typeVersion": 4.2
},
{
"id": "dbd12111-2d7b-4054-8fb2-b102e1c72e6f",
"name": "Daily 9AM Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
688,
608
],
"parameters": {
"rule": {
"interval": [
{
"field": "cronExpression",
"expression": "0 9 * * 1-5"
}
]
}
},
"typeVersion": 1.1
},
{
"id": "29ad290e-7839-418e-9bd2-9356dbc70ee5",
"name": "Filter - Active Leads Only",
"type": "n8n-nodes-base.if",
"position": [
1136,
608
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 3,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "7ade6b43-3e44-4e65-bb78-8279301a438c",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json['Current status'] }}",
"rightValue": "New"
}
]
}
},
"typeVersion": 2.3
},
{
"id": "939b3f2d-12b2-4823-b00d-6fcd5507c812",
"name": "Filter - 5+ Days No Contact",
"type": "n8n-nodes-base.filter",
"position": [
1360,
592
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "condition1",
"operator": {
"type": "number",
"operation": "gte"
},
"leftValue": "={{ $json['Last Contact'] && !isNaN(new Date($json['Last Contact'])) ? Math.floor((new Date() - new Date($json['Last Contact'])) / (1000 * 60 * 60 * 24)) : -1 }}",
"rightValue": 5
}
]
}
},
"typeVersion": 2
},
{
"id": "88377bcc-0ea1-4cab-abcc-35c5cfd98bc0",
"name": "Check - Transcript Exists?",
"type": "n8n-nodes-base.if",
"position": [
1568,
592
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "has-transcript",
"operator": {
"type": "string",
"operation": "notEmpty"
},
"leftValue": "={{ $json['Meeting Transcript'] }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2
},
{
"id": "5a603849-fdc7-4850-8300-80eeff988c50",
"name": "Alert - Missing Transcript",
"type": "n8n-nodes-base.slack",
"position": [
1920,
880
],
"parameters": {
"text": "=\u26a0\ufe0f *Missing Transcript!*\n\n*Lead:* {{ $json['Name'] }}\n*Company:* {{ $json['Company'] }}\n*Sales Rep:* {{ $json['Sales Rep'] }}\n*Last Contact:* {{ $json['Last Contact Date'] }}\n\nPlease upload the meeting transcript to Google Drive and update the sheet!",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultName": "followups-reminders"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "4e9578bd-5e68-4e62-9e3f-5702ca54fa60",
"name": "Alert - Download Failed",
"type": "n8n-nodes-base.slack",
"position": [
2192,
880
],
"parameters": {
"text": "=\u274c *Download Error!*\n\n*Lead:* {{ $('Check - Transcript Exists?').item.json['Name'] }}\n*Company:* {{ $('Check - Transcript Exists?').item.json['Company'] }}\n*Sales Rep:* {{ $('Check - Transcript Exists?').item.json['Sales Rep'] }}\n\nFailed to download transcript from Google Drive.\nPlease check the link and permissions!",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultName": "followups-reminders"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "7f36f193-a4a9-4781-9bb5-0d62f031602a",
"name": "Alert - Unsupported File Type",
"type": "n8n-nodes-base.slack",
"position": [
2464,
880
],
"parameters": {
"text": "=\u26a0\ufe0f *Unsupported File Type!* \u26a0\ufe0f\n\n*Lead:* {{ $('Check - Transcript Exists?').item.json['Name'] }}\n*Company:* {{ $('Check - Transcript Exists?').item.json['Company'] }}\n*Sales Rep:* {{ $('Check - Transcript Exists?').item.json['Sales Rep'] }}\n*File:* {{ $binary.data.fileName }}\n*Type:* {{ $binary.data.fileExtension }}\n\n\nFile format *{{ $binary.data.fileExtension }}* is not supported. Please upload the transcript as PDF, TXT, or MP3 only!\n\n",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultName": "failing-followups"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "2a936d7a-6c29-447f-9415-64ca95569ebf",
"name": "Notify - Draft Ready",
"type": "n8n-nodes-base.slack",
"position": [
3696,
224
],
"parameters": {
"text": "=\u2705 *Follow-Up Draft Ready!*\n\n*Lead:*{{ $('Transcript Data From Files').item.json.lead_name }}\n*Company:* {{ $('Transcript Data From Files').item.json.lead_company }}\n*Sales Rep:* {{ $('Transcript Data From Files').item.json.lead_sales_rep }}\n*Last Contact:* {{ $('Transcript Data From Files').item.json.lead_last_contact }}\n\n\u2709\ufe0f Gmail draft is ready \u2014 please review and send!",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "",
"cachedResultName": "followups-reminders"
},
"otherOptions": {},
"authentication": "oAuth2"
},
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "df5df853-a0fb-46e7-999a-8788352fc539",
"name": "Extract Text: txt",
"type": "n8n-nodes-base.extractFromFile",
"position": [
2416,
160
],
"parameters": {
"options": {},
"operation": "text",
"binaryPropertyName": "=data"
},
"typeVersion": 1
},
{
"id": "3b2d3d23-0fb6-4be0-ad5f-a8b2f00e923c",
"name": "Extract Text: Pdf",
"type": "n8n-nodes-base.extractFromFile",
"position": [
2416,
304
],
"parameters": {
"options": {},
"operation": "pdf"
},
"typeVersion": 1
},
{
"id": "e948726f-ff38-4b9e-be13-9a6e2d983a31",
"name": "Update FollowUp Status with Dates",
"type": "n8n-nodes-base.googleSheets",
"position": [
3488,
224
],
"parameters": {
"columns": {
"value": {
"row_number": "={{ $('Transcript Data From Files').item.json.lead_row }}",
"Current status": "Draft Created",
"FollowUp Draft Creation date": "=Draft Created @ {{ new Date().toLocaleString('en-GB') }}"
},
"schema": [
{
"id": "Current status",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Current status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Last Contact",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Last Contact",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Name",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Company",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Company",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Email",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Meeting Transcript",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Meeting Transcript",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Sales Rep",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Sales Rep",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "FollowUp Draft Creation date",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "FollowUp Draft Creation date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "row_number",
"type": "number",
"display": true,
"removed": false,
"readOnly": true,
"required": false,
"displayName": "row_number",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"row_number"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "update",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_SHEET_ID",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": ""
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "c6d08836-7312-4735-b77d-75b118f83046",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
3408,
0
],
"parameters": {
"color": 7,
"width": 512,
"height": 528,
"content": "## 4. Deduplication\nAfter draft is created, status updates to **Draft Created** so this lead won't trigger again tomorrow.\n\n\n"
},
"typeVersion": 1
},
{
"id": "db720a8e-8bd6-44e6-8ef6-8cd343d49f1e",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
1808,
672
],
"parameters": {
"color": 7,
"width": 884,
"height": 400,
"content": "## Error Handling\nNotify teams on slack for\n- **Missing transcript**\n- **Download failed**\n- **Unsupported file type**"
},
"typeVersion": 1
},
{
"id": "13ec7869-9af8-4371-8df7-27e4bdacbaaf",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
400
],
"parameters": {
"color": 7,
"width": 1104,
"height": 400,
"content": "## 1. Read & Filter Leads\n\nRuns every weekday at 9AM. Reads all leads from Google Sheet and filter rows by:\n- **Status** = New \u2013\u2013 **Skips:** Draft Created, Sent, Closed\n- **No contact** for 5+ days\n- **Transcript link** exists\n"
},
"typeVersion": 1
},
{
"id": "bfa097d5-5ec9-4266-b823-c041df77c4b4",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
0
],
"parameters": {
"width": 624,
"height": 960,
"content": "## LEADS FOLLOW-UP WORKFLOW\n\nThis workflow automatically identifies leads that require follow-up and generates personalized emails using AI, saved as drafts for human review. The team is notified on Slack when a draft is ready.\n\n- Runs every weekday morning\n- Finds leads with no contact for 5+ days\n- Downloads their meeting transcript\n- Generates a personalized email with AI\n- Saves it as a Gmail Draft\n\n**Who is it for?**\nSales teams who need to follow up regularly with specific leads.\n\n---\n\n### Setup Steps\n- [ ] Replace YOUR_SHEET_ID with your Google Sheet ID \n- [ ] Update the Google Sheet column names in the filter nodes to match your sheet\n- [ ] Set up Google Gemini credentials for AI processing nodes\n- [ ] Set up Slack credentials and update channel IDs in all alert nodes\n- [ ] Connect your Gmail account to the Gmail nodes\n\n### Customization\n- You can extend supported file types to include voice notes (MP3) via Gemini transcription\n- This workflow can be adapted for any follow-up use case: feedback collection, deadline reminders, onboarding check-ins, etc.\n\n---\n\n## Required Google Sheet Columns\n\n| Column | Description |\n|---|---|\n| Current status | Lead status: New, Draft Created, Sent, Closed |\n| Last Contact | Date of last contact with the lead |\n| Name | Lead's full name |\n| Company | Lead's company name |\n| Email | Lead's email address |\n| Meeting Transcript | Google Drive link to the meeting doc |\n| Sales Rep | Name of the sales rep handling this lead |\n| FollowUp Draft Creation date | Auto-filled by workflow when draft is created |"
},
"typeVersion": 1
},
{
"id": "36dc61d2-3db2-45fd-80c6-438df8066e8a",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
1760,
-16
],
"parameters": {
"color": 7,
"width": 1044,
"height": 544,
"content": "## 2. Download, Route & Extract Meetings Docs\nDownloads the meeting transcript from Google Drive and routes it by file type.\n\n**Supported formats:**\n- TXT \n- PDF \n\n**If unsupported format \u2192** Slack alert sent to team"
},
"typeVersion": 1
},
{
"id": "e7da4805-ffb2-460d-8666-a817842f14be",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
2848,
0
],
"parameters": {
"color": 7,
"width": 512,
"height": 592,
"content": "## 3. AI Email Generation\n\nUses Google Gemini to write a personalized follow-up email based on the transcript.\nSaves the output as a **Gmail Draft** \u2014 not sent automatically."
},
"typeVersion": 1
},
{
"id": "79865dc7-69fb-4aa8-ae64-b41e2980b81d",
"name": "Transcript Data From Files",
"type": "n8n-nodes-base.code",
"position": [
2640,
224
],
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "let transcriptText = '';\n\nif ($json.text) {\n transcriptText = $json.text;\n} else if ($json.data && typeof $json.data === 'string') {\n transcriptText = $json.data;\n} else if ($binary?.data?.data) {\n const buffer = Buffer.from($binary.data.data, 'base64');\n transcriptText = buffer.toString('utf-8').replace(/\\0/g, '').trim();\n}\n\nconst lead = $('Check - Supported File Type').item.json;\n\nreturn {\n lead_row: lead['row_number'],\n transcript_text: transcriptText,\n lead_name: lead['Name'],\n lead_email: lead['Email'],\n lead_company: lead['Company'],\n lead_sales_rep: lead['Sales Rep'],\n lead_last_contact: lead['Last Contact'], \n};"
},
"typeVersion": 2
},
{
"id": "459558c9-84af-480e-a34a-9cafe07f6982",
"name": "Check - Supported File Type",
"type": "n8n-nodes-base.if",
"position": [
2000,
304
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 3,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "or",
"conditions": [
{
"id": "a992bcb5-8506-4e2c-a6c9-df8d7a1566cf",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $binary.data.fileExtension }}",
"rightValue": "txt"
},
{
"id": "ac99ac4f-9092-45fe-b242-874fccc2f4f8",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $binary.data.fileExtension }}",
"rightValue": "pdf"
}
]
}
},
"typeVersion": 2.3
},
{
"id": "a4dbac67-de7e-46b6-b37f-791a412c4966",
"name": "Route - Is TXT?",
"type": "n8n-nodes-base.if",
"position": [
2208,
224
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 3,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "2470c363-afe3-4733-baf3-f134fbce6fa3",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $binary.data.fileExtension }}",
"rightValue": "txt"
}
]
}
},
"typeVersion": 2.3
}
],
"active": false,
"settings": {
"binaryMode": "separate",
"availableInMCP": false,
"executionOrder": "v1"
},
"versionId": "7c8acf75-b5be-41f2-ba6d-9edca1adb638",
"connections": {
"Basic LLM Chain": {
"main": [
[
{
"node": "Gmail - Create Draft",
"type": "main",
"index": 0
}
]
]
},
"Route - Is TXT?": {
"main": [
[
{
"node": "Extract Text: txt",
"type": "main",
"index": 0
}
],
[
{
"node": "Extract Text: Pdf",
"type": "main",
"index": 0
}
]
]
},
"Read Leads Sheet": {
"main": [
[
{
"node": "Filter - Active Leads Only",
"type": "main",
"index": 0
}
]
]
},
"Daily 9AM Trigger": {
"main": [
[
{
"node": "Read Leads Sheet",
"type": "main",
"index": 0
}
]
]
},
"Extract Text: Pdf": {
"main": [
[
{
"node": "Transcript Data From Files",
"type": "main",
"index": 0
}
]
]
},
"Extract Text: txt": {
"main": [
[
{
"node": "Transcript Data From Files",
"type": "main",
"index": 0
}
]
]
},
"Gmail - Create Draft": {
"main": [
[
{
"node": "Update FollowUp Status with Dates",
"type": "main",
"index": 0
}
]
]
},
"Google Gemini Chat Model": {
"ai_languageModel": [
[
{
"node": "Basic LLM Chain",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Check - Transcript Exists?": {
"main": [
[
{
"node": "HTTP - Download File from Google Drive",
"type": "main",
"index": 0
}
],
[
{
"node": "Alert - Missing Transcript",
"type": "main",
"index": 0
}
]
]
},
"Filter - Active Leads Only": {
"main": [
[
{
"node": "Filter - 5+ Days No Contact",
"type": "main",
"index": 0
}
]
]
},
"Transcript Data From Files": {
"main": [
[
{
"node": "Basic LLM Chain",
"type": "main",
"index": 0
}
]
]
},
"Check - Supported File Type": {
"main": [
[
{
"node": "Route - Is TXT?",
"type": "main",
"index": 0
}
],
[
{
"node": "Alert - Unsupported File Type",
"type": "main",
"index": 0
}
]
]
},
"Filter - 5+ Days No Contact": {
"main": [
[
{
"node": "Check - Transcript Exists?",
"type": "main",
"index": 0
}
]
]
},
"Update FollowUp Status with Dates": {
"main": [
[
{
"node": "Notify - Draft Ready",
"type": "main",
"index": 0
}
]
]
},
"HTTP - Download File from Google Drive": {
"main": [
[
{
"node": "Check - Supported File Type",
"type": "main",
"index": 0
}
],
[
{
"node": "Alert - Download Failed",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googlePalmApigoogleSheetsOAuth2ApislackOAuth2Api
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About this workflow
Automatically identifies overdue sales leads and generates personalized follow-up emails using AI. Runs every weekday Reads leads from Google Sheets Filters leads with no contact for 5+ days Downloads last meeting transcript from Google Drive Uses Google Gemini to write a…
Source: https://n8n.io/workflows/14578/ — original creator credit. Request a take-down →
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