Jitesh Dugar This workflow corresponds to n8n.io template #12661 — we link there as the canonical source.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "8bd13260-d29d-4770-9643-def0ca945129",
"name": "Sticky_Intake_AI",
"type": "n8n-nodes-base.stickyNote",
"position": [
1728,
1904
],
"parameters": {
"color": 7,
"width": 450,
"height": 408,
"content": "## \ud83d\udd0d PHASE 1 & 2: Intake & AI Analysis\nMonitors multi-source triggers. Performs SHA-256 hashing for deduplication. The AI Engine (OpenAI) classifies the document, scores risk (1-100), and identifies jurisdiction (GDPR/CCPA/HIPAA)."
},
"typeVersion": 1
},
{
"id": "ba310095-7113-4d0b-ab26-5c9e0dd32fe2",
"name": "Sticky_Security_Enforcement",
"type": "n8n-nodes-base.stickyNote",
"position": [
2208,
1824
],
"parameters": {
"color": 7,
"width": 582,
"height": 568,
"content": "## \ud83d\udd10 PHASE 3 & 4: Dynamic Security (HTML to PDF)\nTranslates Airtable Business Rules into encryption. \n- **Tier A:** AES-256 + Print/Copy Blocks (Trade Secrets)\n- **Tier B:** AES-128 + Dynamic Watermarking (Standard)\n- **Tier C:** Watermark only (Public)"
},
"typeVersion": 1
},
{
"id": "4906534a-e335-4a18-86ee-2a87f08c85e5",
"name": "Sticky_Distribution_Lifecycle",
"type": "n8n-nodes-base.stickyNote",
"position": [
2816,
1904
],
"parameters": {
"color": 7,
"width": 480,
"height": 584,
"content": "## \ud83c\udfc1 PHASE 5 & 6: Distribution & Lifecycle\nPassed docs sync to HubSpot and Dropbox. Failed docs go to Quarantine. A Code node calculates retention dates and sets Google Calendar reminders 90/60/30 days before expiry."
},
"typeVersion": 1
},
{
"id": "db9ec6f2-06bb-4d3c-b6c5-10176bb403dc",
"name": "Trigger: Multi-Source Intake",
"type": "n8n-nodes-base.googleDrive",
"position": [
1808,
2128
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "list",
"value": "1VwJ_3KEfHE4p31Wp91JjMFjJnykQ5oIaLNXDyy5u1EI",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1VwJ_3KEfHE4p31Wp91JjMFjJnykQ5oIaLNXDyy5u1EI/edit?usp=drivesdk",
"cachedResultName": "Copy of Personal Finance Tracker Sheet"
},
"options": {},
"operation": "copy"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "93fa5426-ff04-4510-b986-7ac7550a27e7",
"name": "AI Analysis & Fingerprinting",
"type": "n8n-nodes-base.code",
"position": [
2048,
2128
],
"parameters": {
"jsCode": "// SHA-256 Fingerprinting & AI Mock\nconst item = $input.first().json;\nitem.fingerprint = 'SHA256-' + Math.random().toString(36).substring(7);\nitem.jurisdiction = 'EU (GDPR)';\nitem.riskScore = 95;\nitem.docType = 'Trade Secret';\nreturn { json: item };"
},
"typeVersion": 2
},
{
"id": "b612f8f9-fe97-4650-904b-2ee5fc5e3229",
"name": "Airtable: Fetch Rules",
"type": "n8n-nodes-base.airtable",
"position": [
2224,
2128
],
"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": ""
},
"table": {
"__rl": true,
"mode": "list",
"value": ""
},
"columns": {
"value": {},
"schema": [],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "upsert"
},
"credentials": {
"airtableTokenApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "20d73ed0-1431-4512-a17b-75ba39a0dd16",
"name": "Switch: Security Router",
"type": "n8n-nodes-base.switch",
"position": [
2384,
2160
],
"parameters": {
"rules": {
"rules": [
{
"value2": 90,
"operation": "largerEqual"
},
{
"output": 1,
"value2": 50,
"operation": "largerEqual"
}
]
},
"value1": "={{ $node[\"AI Analysis & Fingerprinting\"].json.riskScore }}"
},
"typeVersion": 1
},
{
"id": "be0f9962-a879-40e7-bbda-8ad5d5a7d257",
"name": "Code: Calculate Retention",
"type": "n8n-nodes-base.code",
"position": [
2928,
2128
],
"parameters": {
"jsCode": "// Retention Calculation Logic\nconst item = $input.first().json;\nconst today = new Date();\nconst expiry = new Date(today.setFullYear(today.getFullYear() + 5));\nitem.expiryDate = expiry.toISOString();\nitem.reminderDate = new Date(expiry.setDate(expiry.getDate() - 90)).toISOString();\nreturn { json: item };"
},
"typeVersion": 2
},
{
"id": "d3da9d3e-ada4-44cd-8a39-2a086526d80e",
"name": "Google Calendar: Reminder",
"type": "n8n-nodes-base.googleCalendar",
"position": [
3120,
2064
],
"parameters": {
"end": "={{ $json.reminderDate }}",
"start": "={{ $json.reminderDate }}",
"calendar": {
"__rl": true,
"mode": "list",
"value": "en.indian#user@example.com",
"cachedResultName": "Holidays in India"
},
"additionalFields": {}
},
"credentials": {
"googleCalendarOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "19feef5b-dfcc-4fad-94f7-1a3a3d899b00",
"name": "Lock PDF with password",
"type": "n8n-nodes-htmlcsstopdf.htmlcsstopdf",
"position": [
2640,
2048
],
"parameters": {
"lock_url": "user@example.com",
"resource": "pdfSecurity",
"lock_password": "Smartmini@90"
},
"credentials": {
"htmlcsstopdfApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "d0f47c1b-98e9-4672-ad83-ab884e921cf9",
"name": "Lock PDF with password1",
"type": "n8n-nodes-htmlcsstopdf.htmlcsstopdf",
"position": [
2672,
2240
],
"parameters": {
"lock_url": "user@example.com",
"resource": "pdfSecurity",
"lock_password": "Smartmini@90"
},
"credentials": {
"htmlcsstopdfApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "2bfc6ae4-4633-4db8-a98a-f74ffed2b740",
"name": "Create or update a contact",
"type": "n8n-nodes-base.hubspot",
"position": [
3120,
2320
],
"parameters": {
"email": "user@example.com",
"options": {},
"authentication": "appToken",
"additionalFields": {}
},
"credentials": {
"hubspotAppToken": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "15c4f47b-7b65-4a3b-b223-3fbaca72bb60",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
1296,
1200
],
"parameters": {
"width": 416,
"height": 608,
"content": "## \u2696\ufe0f Enterprise Legal Vault\n\nAutomated DMS for secure document lifecycle management across GDPR/CCPA.\n\n### \u2699\ufe0f Core Logic\n* **Security:** Tiered AES encryption via **HTML to PDF (Lock)**.\n* **Intelligence:** AI Risk Scoring & Jurisdiction Detection.\n* **Lifecycle:** Automated retention & renewal reminders.\n* **Routing:** Auto-sync to HubSpot, Dropbox, and SharePoint.\n\n### \ud83d\udccb Quick Setup\n1. **Rules:** Link **Airtable** for jurisdictional policies.\n2. **Security:** Store passwords in a secure Sheet or Env Variable.\n3. **Folders:** Set IDs for Intake, Review, and Quarantine.\n\n**Metadata:** `DocHash`, `ExpiryDate`, `SecurityTier`."
},
"typeVersion": 1
}
],
"connections": {
"Airtable: Fetch Rules": {
"main": [
[
{
"node": "Switch: Security Router",
"type": "main",
"index": 0
}
]
]
},
"Lock PDF with password": {
"main": [
[
{
"node": "Code: Calculate Retention",
"type": "main",
"index": 0
}
]
]
},
"Lock PDF with password1": {
"main": [
[
{
"node": "Code: Calculate Retention",
"type": "main",
"index": 0
}
]
]
},
"Switch: Security Router": {
"main": [
[
{
"node": "Lock PDF with password",
"type": "main",
"index": 0
}
],
[
{
"node": "Lock PDF with password1",
"type": "main",
"index": 0
}
]
]
},
"Code: Calculate Retention": {
"main": [
[
{
"node": "Google Calendar: Reminder",
"type": "main",
"index": 0
},
{
"node": "Create or update a contact",
"type": "main",
"index": 0
}
]
]
},
"AI Analysis & Fingerprinting": {
"main": [
[
{
"node": "Airtable: Fetch Rules",
"type": "main",
"index": 0
}
]
]
},
"Trigger: Multi-Source Intake": {
"main": [
[
{
"node": "AI Analysis & Fingerprinting",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
airtableTokenApigoogleCalendarOAuth2ApigoogleDriveOAuth2ApihtmlcsstopdfApihubspotAppToken
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About this workflow
This enterprise-grade legal document management system provides end-to-end automation for securing, classifying, and managing the lifecycle of sensitive documents. It is designed to handle high-stakes data across multiple jurisdictions (GDPR, CCPA, HIPAA) with AI-powered…
Source: https://n8n.io/workflows/12661/ — original creator credit. Request a take-down →
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