Simple Calendar Sync

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "Simple Calendar Sync",
  "nodes": [
    {
      "parameters": {
        "pollTimes": {
          "item": [
            {
              "mode": "everyHour"
            }
          ]
        }
      },
      "id": "schedule-trigger",
      "name": "Every Hour",
      "type": "n8n-nodes-base.scheduleTrigger",
      "typeVersion": 1,
      "position": [
        250,
        300
      ]
    },
    {
      "parameters": {
        "resource": "event",
        "operation": "getAll",
        "calendar": "primary",
        "returnAll": false,
        "limit": 50,
        "options": {
          "timeMin": "={{$now.toISO()}}",
          "timeMax": "={{$now.plus(30, 'days').toISO()}}",
          "singleEvents": true,
          "orderBy": "startTime"
        }
      },
      "id": "get-calendar-events",
      "name": "Get Calendar Events",
      "type": "n8n-nodes-base.googleCalendar",
      "typeVersion": 1,
      "position": [
        450,
        300
      ],
      "credentials": {
        "googleCalendarOAuth2Api": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "mode": "runOnceForAllItems",
        "jsCode": "// Convert calendar events to tasks\nconst items = $input.all();\nconst tasks = [];\n\nitems.forEach(item => {\n  const event = item.json;\n  \n  // Skip all-day events for now\n  if (event.start.date && !event.start.dateTime) {\n    return;\n  }\n  \n  // Extract event details\n  const startTime = new Date(event.start.dateTime || event.start.date);\n  const endTime = new Date(event.end.dateTime || event.end.date);\n  const duration = (endTime - startTime) / (1000 * 60); // minutes\n  \n  // Determine context based on calendar or event details\n  let context = 'Personal';\n  const summary = (event.summary || '').toLowerCase();\n  if (summary.includes('work') || summary.includes('meeting') || \n      event.organizer?.email?.includes('mobileaccord.com')) {\n    context = 'Work';\n  }\n  \n  // Create task object\n  tasks.push({\n    json: {\n      title: event.summary || 'Untitled Event',\n      description: event.description || '',\n      deadline: event.start.dateTime || event.start.date,\n      context: context,\n      priority: 3, // Default priority\n      calendar_event_id: event.id,\n      location: event.location || '',\n      attendees: event.attendees?.map(a => a.email) || [],\n      duration_minutes: duration,\n      event_type: 'calendar',\n      source: 'google_calendar'\n    }\n  });\n});\n\nreturn tasks;"
      },
      "id": "convert-to-tasks",
      "name": "Convert to Tasks",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "position": [
        650,
        300
      ]
    },
    {
      "parameters": {
        "method": "POST",
        "url": "https://life-coach-ai-drab.vercel.app/api/n8n/calendar-sync",
        "sendHeaders": true,
        "headerParameters": {
          "parameters": [
            {
              "name": "Content-Type",
              "value": "application/json"
            },
            {
              "name": "X-Webhook-Secret",
              "value": "my-secret-key-2024"
            }
          ]
        },
        "sendBody": true,
        "bodyParameters": {
          "parameters": [
            {
              "name": "events",
              "value": "={{$input.all().map(item => item.json)}}"
            },
            {
              "name": "syncedAt",
              "value": "={{new Date().toISOString()}}"
            }
          ]
        }
      },
      "id": "send-to-app",
      "name": "Send to Life Coach AI",
      "type": "n8n-nodes-base.httpRequest",
      "typeVersion": 3,
      "position": [
        850,
        300
      ]
    }
  ],
  "connections": {
    "Every Hour": {
      "main": [
        [
          {
            "node": "Get Calendar Events",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get Calendar Events": {
      "main": [
        [
          {
            "node": "Convert to Tasks",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Convert to Tasks": {
      "main": [
        [
          {
            "node": "Send to Life Coach AI",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": false,
  "settings": {},
  "tags": [
    "sync",
    "calendar"
  ]
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleCalendarOAuth2Api

About this workflow

Simple Calendar Sync. Uses googleCalendar, httpRequest. Scheduled trigger; 4 nodes.

Source: https://github.com/scottring/life-coach-ai/blob/20a5db23f06176d8762f61a21413a9c3ab22d61e/n8n-workflows/calendar-sync-simple.json — original creator credit. Request a take-down →

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