Oka Hironobu This workflow corresponds to n8n.io template #13771 — we link there as the canonical source.
This workflow follows the Form Trigger → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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"id": "18821cef-db16-4989-a24f-98547d422982",
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"content": "## Meeting notes automation\n\nAutomatically process meeting recordings by transcribing, summarizing, and extracting action items with Gemini AI. Results are organized in Notion and shared via Slack.\n\n### How it works\n1. A form trigger lets you upload a meeting recording file and enter the meeting title.\n2. The recording is uploaded to Gemini Files API for processing.\n3. Gemini AI generates a structured summary with key decisions, action items, and follow-ups.\n4. A Notion page is created with the full summary and a checklist of action items.\n5. The team is notified in Slack with a link to the Notion page.\n\n### Setup steps\n1. Add a **Google Gemini API** credential for file upload and analysis.\n2. Add a **Notion API** credential and create a database with columns: Title, Date, Summary, Action Items, Status.\n3. Add a **Slack OAuth2** credential and set your meetings channel.\n4. Activate the workflow and open the form URL to start processing recordings."
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{
"id": "52d8297b-a617-4d51-b750-78798ccb4dad",
"name": "Upload section note",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
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"content": "## Upload recording\nCollects the audio file and meeting title from a web form."
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"typeVersion": 1
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{
"id": "f6c60367-f04d-4b62-9950-f74d7ce82fcc",
"name": "AI section note",
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"parameters": {
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"width": 500,
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"content": "## AI processing\nUploads the file to Gemini and generates a structured meeting summary."
},
"typeVersion": 1
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{
"id": "24c4f10e-8d52-4fd9-9ee0-1ed7b4e22839",
"name": "Output section note",
"type": "n8n-nodes-base.stickyNote",
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"parameters": {
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"width": 628,
"height": 332,
"content": "## Save and notify\nCreates a Notion page with the summary and alerts the team on Slack."
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"typeVersion": 1
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{
"id": "538ffd25-3969-4630-9946-8720d95d50c8",
"name": "Upload meeting recording",
"type": "n8n-nodes-base.formTrigger",
"position": [
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"parameters": {
"path": "e5b77a90-f97d-47d8-bba2-75afca30c8d7",
"options": {},
"formTitle": "Meeting Notes Processor",
"formFields": {
"values": [
{
"fieldType": "file",
"fieldLabel": "Meeting Recording",
"requiredField": true
},
{
"fieldLabel": "Meeting Title",
"placeholder": "Weekly standup - Feb 28",
"requiredField": true
}
]
},
"formDescription": "Upload a meeting recording to generate AI-powered notes and action items."
},
"typeVersion": 2
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{
"id": "ff9a4dbf-c27e-489a-88b3-32a59bab5896",
"name": "Upload recording to Gemini",
"type": "n8n-nodes-base.httpRequest",
"position": [
688,
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],
"parameters": {
"url": "https://generativelanguage.googleapis.com/upload/v1beta/files",
"method": "POST",
"options": {},
"sendBody": true,
"contentType": "binaryData",
"sendHeaders": true,
"authentication": "predefinedCredentialType",
"headerParameters": {
"parameters": [
{
"name": "X-Goog-Upload-Command",
"value": "upload, finalize"
},
{
"name": "X-Goog-Upload-Protocol",
"value": "raw"
}
]
},
"inputDataFieldName": "Meeting Recording",
"nodeCredentialType": "googlePalmApi"
},
"typeVersion": 4.4
},
{
"id": "d1068503-d9f1-4e63-8834-255a55ff4ced",
"name": "Analyze recording with Gemini",
"type": "n8n-nodes-base.httpRequest",
"position": [
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"parameters": {
"url": "https://generativelanguage.googleapis.com/v1beta/models/gemini-2.0-flash:generateContent",
"method": "POST",
"options": {},
"jsonBody": "={\n \"contents\": [{\n \"parts\": [\n {\"fileData\": {\"mimeType\": \"{{ $json.file.mimeType }}\", \"fileUri\": \"{{ $json.file.uri }}\"}},\n {\"text\": \"Analyze this meeting recording. Provide:\\n1. Meeting summary (3-5 paragraphs)\\n2. Key decisions made\\n3. Action items with assignees if mentioned\\n4. Follow-up topics\\n\\nOutput as JSON with keys: summary, decisions (array), actionItems (array of {task, assignee, deadline}), followUps (array)\"}\n ]\n }]\n}",
"sendBody": true,
"specifyBody": "json",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "googlePalmApi"
},
"typeVersion": 4.4
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{
"id": "a5af1345-769f-4471-a642-b042984e4c50",
"name": "Format meeting notes",
"type": "n8n-nodes-base.code",
"position": [
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"parameters": {
"jsCode": "// Parse Gemini response\nvar response = $input.first().json;\nvar text = '';\ntry { text = response.candidates[0].content.parts[0].text; } catch(e) { text = '{}'; }\nvar parsed;\ntry { parsed = JSON.parse(text); } catch(e) { parsed = {summary: text, decisions: [], actionItems: [], followUps: []}; }\nvar meetingTitle = $('Upload meeting recording').first().json['Meeting Title'] || 'Untitled meeting';\nvar actionList = (parsed.actionItems || []).map(function(a) { return '- [ ] ' + (a.task || a) + (a.assignee ? ' (@' + a.assignee + ')' : ''); }).join('\\n');\nreturn { json: { title: meetingTitle, summary: parsed.summary || '', decisions: (parsed.decisions || []).join('\\n- '), actionItems: actionList, followUps: (parsed.followUps || []).join('\\n- '), date: new Date().toISOString() } };"
},
"typeVersion": 2
},
{
"id": "2dad38ed-1184-43fa-a38b-de880292b0be",
"name": "Create notes in Notion",
"type": "n8n-nodes-base.notion",
"position": [
1376,
-144
],
"parameters": {
"options": {},
"resource": "databasePage",
"databaseId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"typeVersion": 2.2
},
{
"id": "4fcec11c-263f-4d58-bf78-b1df0410bdf2",
"name": "Notify team on Slack",
"type": "n8n-nodes-base.slack",
"position": [
1568,
-144
],
"parameters": {
"text": "=:memo: *Meeting notes ready: {{ $json.title }}*\n\n*Summary:* {{ $json.summary.substring(0, 300) }}...\n\n*Action items:*\n{{ $json.actionItems }}\n\nFull notes in Notion.",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "id",
"value": ""
},
"otherOptions": {}
},
"typeVersion": 2.3
}
],
"connections": {
"Format meeting notes": {
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"node": "Create notes in Notion",
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"Create notes in Notion": {
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{
"node": "Notify team on Slack",
"type": "main",
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"Upload meeting recording": {
"main": [
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{
"node": "Upload recording to Gemini",
"type": "main",
"index": 0
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},
"Upload recording to Gemini": {
"main": [
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{
"node": "Analyze recording with Gemini",
"type": "main",
"index": 0
}
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]
},
"Analyze recording with Gemini": {
"main": [
[
{
"node": "Format meeting notes",
"type": "main",
"index": 0
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]
}
}
}
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About this workflow
Team leads, project managers, and operations staff who want to automate meeting documentation. Useful for any team that records meetings and needs structured notes with clear action items.
Source: https://n8n.io/workflows/13771/ — original creator credit. Request a take-down →
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