Website Lead Management: Send Contact Form Submissions to Whatsapp & Google…

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "meta": {
    "templateCredsSetupCompleted": false
  },
  "nodes": [
    {
      "id": "5b107486-adfa-4430-be2d-2df453153abe",
      "name": "Contact Form Trigger",
      "type": "n8n-nodes-base.webhook",
      "position": [
        0,
        96
      ],
      "parameters": {
        "path": "get_data",
        "options": {},
        "httpMethod": "POST"
      },
      "typeVersion": 2.1
    },
    {
      "id": "dc65e52c-41f6-4335-8b76-2cfb72406a1b",
      "name": "Format Lead Data",
      "type": "n8n-nodes-base.code",
      "position": [
        224,
        96
      ],
      "parameters": {
        "jsCode": "// Process all incoming webhook items\nconst items = $input.all().map(item => {\n  const data = item.json.body || item.json || {};\n\n  // Helper function to clean and format values\n  const clean = (val) => (val || \"\").toString().trim() || \"N/A\";\n\n  const name = clean(data.name);\n  const email = clean(data.email);\n  const phone = clean(data.phone);\n  const service = clean(data.service);\n  const message = clean(data.message);\n\n  // Add timestamp for context\n  const receivedAt = new Date().toLocaleString(\"en-IN\", {\n    timeZone: \"Asia/Kolkata\"\n  });\n\n  // Format the WhatsApp message\n  const formattedText =\n    `\ud83d\udce9 *New Contact Form Submission*\\n` +\n    `\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\u2501\\n` +\n    `\ud83d\udc64 *Name:* ${name}\\n` +\n    `\ud83d\udce7 *Email:* ${email}\\n` +\n    `\ud83d\udcf1 *Phone:* ${phone}\\n` +\n    `\ud83d\udee0 *Service:* ${service}\\n` +\n    `\ud83d\udcac *Message:* ${message}\\n` +\n    `\ud83d\udd52 *Received At:* ${receivedAt}`;\n\n  return {\n    json: {\n      name,\n      email,\n      phone,\n      service,\n      message,\n      receivedAt,\n      formattedText\n    }\n  };\n});\n\nreturn items;\n"
      },
      "typeVersion": 2
    },
    {
      "id": "c4bc9fb0-897d-4945-abfa-01d48aa0c593",
      "name": "WhatsApp Alert",
      "type": "n8n-nodes-base.whatsApp",
      "position": [
        448,
        0
      ],
      "parameters": {
        "textBody": "={{ $json.formattedText }}",
        "operation": "send",
        "phoneNumberId": "YOUR_PHONE_NUMBER_ID",
        "additionalFields": {},
        "recipientPhoneNumber": "YOUR_MOBILE_NUMBER"
      },
      "credentials": {
        "whatsAppApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "a5f08d80-3448-4f2f-b811-4f2e01c6e2aa",
      "name": "Log to Database",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        448,
        192
      ],
      "parameters": {
        "columns": {
          "value": {
            "date": "={{ $json.receivedAt }}",
            "name": "={{ $json.name }}",
            "email": "={{ $json.email }}",
            "phone": "={{ $json.phone }}",
            "message": "={{ $json.message }}",
            "service": "={{ $json.service }}"
          },
          "schema": [
            {
              "id": "date",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "date",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "name",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "email",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "email",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "phone",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "phone",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "service",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "service",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "message",
              "type": "string",
              "display": true,
              "required": false,
              "displayName": "message",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "defineBelow",
          "matchingColumns": [
            "date"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "appendOrUpdate",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": "gid=0",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_SPREADSHEET_ID/edit#gid=0",
          "cachedResultName": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "YOUR_SPREADSHEET_ID",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_SPREADSHEET_ID/edit",
          "cachedResultName": "Lead Database"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "939dac5d-3cd0-4716-8185-f0bfd125e9ea",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -624,
        -336
      ],
      "parameters": {
        "width": 1392,
        "height": 864,
        "content": "## \ud83c\udfaf Website Lead Management: Send Contact Form Submissions to WhatsApp & Google Sheets\n\n### **Purpose:** Convert website inquiries into instant alerts + organized data  \n### **Flow:** Website Form \u2192 Clean Data \u2192 WhatsApp Alert + Google Sheets Log  \n### **Result:** Never miss a lead, always have organized records\n\n---\n\n## \ud83d\udce5 CONTACT FORM TRIGGER\n* Receives POST requests from website contact forms\n* Path: */get_data*\n* Copy webhook URL and add to your website form action\n* Triggers whenever someone submits the contact form\n\n## \ud83d\udd27 FORMAT LEAD DATA\n* Cleans incoming form data (handles empty fields)\n* Formats WhatsApp message with **emojis and structure**\n* Adds *Indian timezone timestamp*\n* Prepares data for both WhatsApp and Google Sheets\n\n## \ud83d\udcf1 WHATSAPP ALERT\n* Sends formatted message to your WhatsApp\n* Phone: **YOUR_MOBILE_NUMBER** *(update with your number)*\n* Phone Number ID: **YOUR_PHONE_NUMBER_ID** *(from WhatsApp Business API)*\n* Delivers lead details immediately when form is submitted\n\n## \ud83d\udcca LOG TO DATABASE\n* Saves all form submissions to Google Sheets\n* Document: **YOUR_SPREADSHEET_ID** *(replace with your sheet ID)*\n* Required columns: date, name, email, phone, service, message\n* Creates permanent record for follow-up and analysis\n\n## \ud83d\udee0\ufe0f SETUP REQUIREMENTS\n* **Google Sheets:** Create sheet with columns: date, name, email, phone, service, message\n* **WhatsApp API:** Business API credentials and phone number ID\n* **Website Form:** POST fields: name, email, phone, service, message"
      },
      "typeVersion": 1
    }
  ],
  "connections": {
    "Format Lead Data": {
      "main": [
        [
          {
            "node": "WhatsApp Alert",
            "type": "main",
            "index": 0
          },
          {
            "node": "Log to Database",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Contact Form Trigger": {
      "main": [
        [
          {
            "node": "Format Lead Data",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleSheetsOAuth2Api
• whatsAppApi

About this workflow

Business owners, marketers, and web developers who want to instantly respond to website contact form submissions and maintain organized lead records without manual monitoring.

Source: https://n8n.io/workflows/7424/ — original creator credit. Request a take-down →

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