Evervise This workflow corresponds to n8n.io template #10128 — we link there as the canonical source.
This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
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"Log Outreach": {
"main": [
[
{
"node": "Update Lead Status",
"type": "main",
"index": 0
}
]
]
},
"All Exchanges": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 0
}
]
]
},
"Daily Trigger": {
"main": [
[
{
"node": "Get All Active Leads",
"type": "main",
"index": 0
}
]
]
},
"Gmail Webhook": {
"main": [
[
{
"node": "Parse Response Data",
"type": "main",
"index": 0
}
]
]
},
"Hourly Trigger": {
"main": [
[
{
"node": "Get Top 10 Leads",
"type": "main",
"index": 0
}
]
]
},
"Send a message": {
"main": [
[
{
"node": "Store Analytics",
"type": "main",
"index": 0
}
]
]
},
"Log Interaction": {
"main": [
[
{
"node": "Update Lead Score",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Leads": {
"main": [
[],
[
{
"node": "Get Product Info",
"type": "main",
"index": 0
},
{
"node": "Get Previous Correspondance",
"type": "main",
"index": 0
},
{
"node": "Get Current Template",
"type": "main",
"index": 0
}
]
]
},
"Current Template": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 0
}
]
]
},
"Get All Products": {
"main": [
[
{
"node": "Aggregated Products",
"type": "main",
"index": 0
}
]
]
},
"Get Product Info": {
"main": [
[
{
"node": "All Products",
"type": "main",
"index": 0
}
]
]
},
"Get Top 10 Leads": {
"main": [
[
{
"node": "Loop Over Leads",
"type": "main",
"index": 0
}
]
]
},
"Parse Event Data": {
"main": [
[
{
"node": "Find Lead",
"type": "main",
"index": 0
}
]
]
},
"Send AI Response": {
"main": [
[
{
"node": "Log Interaction",
"type": "main",
"index": 0
}
]
]
},
"All Correspondance": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 2
}
]
]
},
"Find Lead by Email": {
"main": [
[
{
"node": "AI Intent Classification",
"type": "main",
"index": 0
}
]
]
},
"Process in Batches": {
"main": [
[
{
"node": "Collect All Results",
"type": "main",
"index": 0
}
],
[
{
"node": "Calculate Score Decay",
"type": "main",
"index": 0
}
]
]
},
"Update Lead Scores": {
"main": [
[
{
"node": "Needs Re-engagement?",
"type": "main",
"index": 0
}
]
]
},
"Update Lead Status": {
"main": [
[
{
"node": "Loop Over Leads",
"type": "main",
"index": 0
}
]
]
},
"Aggregated Products": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 1
}
]
]
},
"Collect All Results": {
"main": [
[
{
"node": "Generate Analytics Report",
"type": "main",
"index": 0
}
]
]
},
"Lead Pending Review": {
"main": [
[
{
"node": "Create Manual Review",
"type": "main",
"index": 0
}
]
]
},
"Parse Response Data": {
"main": [
[
{
"node": "Find Lead by Email",
"type": "main",
"index": 0
}
]
]
},
"Create Manual Review": {
"main": [
[
{
"node": "Notify Sales Team",
"type": "main",
"index": 0
}
]
]
},
"Generate AI Response": {
"main": [
[
{
"node": "Natural Response Delay",
"type": "main",
"index": 0
}
]
]
},
"Get All Active Leads": {
"main": [
[
{
"node": "Process in Batches",
"type": "main",
"index": 0
}
]
]
},
"Get Current Template": {
"main": [
[
{
"node": "Current Template",
"type": "main",
"index": 0
}
]
]
},
"Log Engagement Event": {
"main": [
[
{
"node": "Calculate Score Update",
"type": "main",
"index": 0
}
]
]
},
"Needs Re-engagement?": {
"main": [
[
{
"node": "Schedule Re-engagement",
"type": "main",
"index": 0
}
],
[
{
"node": "Process in Batches",
"type": "main",
"index": 0
}
]
]
},
"Calculate Score Decay": {
"main": [
[
{
"node": "Update Lead Scores",
"type": "main",
"index": 0
}
]
]
},
"Get Previous Exchange": {
"main": [
[
{
"node": "All Exchanges",
"type": "main",
"index": 0
}
]
]
},
"Aggregate For Response": {
"main": [
[
{
"node": "Generate AI Response",
"type": "main",
"index": 0
}
]
]
},
"Calculate Score Update": {
"main": [
[
{
"node": "Update Lead Engagement",
"type": "main",
"index": 0
}
]
]
},
"Natural Response Delay": {
"main": [
[
{
"node": "Send AI Response",
"type": "main",
"index": 0
}
]
]
},
"Route By Response Type": {
"main": [
[
{
"node": "Lead Pending Review",
"type": "main",
"index": 0
}
],
[
{
"node": "Lead Unsubscribed",
"type": "main",
"index": 0
}
],
[
{
"node": "Lead Out Of Office",
"type": "main",
"index": 0
}
],
[
{
"node": "Get Previous Exchange",
"type": "main",
"index": 0
},
{
"node": "Get All Products",
"type": "main",
"index": 0
}
]
]
},
"Schedule Re-engagement": {
"main": [
[
{
"node": "Process in Batches",
"type": "main",
"index": 0
}
]
]
},
"Set Outreach Variables": {
"main": [
[
{
"node": "Generate Personalized Email",
"type": "main",
"index": 0
}
]
]
},
"Special Action Needed?": {
"main": [
[
{
"node": "Delete a row",
"type": "main",
"index": 0
}
]
]
},
"Update Lead Engagement": {
"main": [
[
{
"node": "Special Action Needed?",
"type": "main",
"index": 0
}
]
]
},
"AI Intent Classification": {
"main": [
[
{
"node": "Route By Response Type",
"type": "main",
"index": 0
}
]
]
},
"Generate Analytics Report": {
"main": [
[
{
"node": "Send a message",
"type": "main",
"index": 0
}
]
]
},
"Generate Personalized Email": {
"main": [
[
{
"node": "Send Initial Outreach Email",
"type": "main",
"index": 0
}
]
]
},
"Get Previous Correspondance": {
"main": [
[
{
"node": "All Correspondance",
"type": "main",
"index": 0
}
]
]
},
"Send Initial Outreach Email": {
"main": [
[
{
"node": "Log Outreach",
"type": "main",
"index": 0
}
]
]
}
}
}
Pro
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How this works
This workflow acts as a round-the-clock sales assistant that handles cold outreach, reads incoming replies, scores leads in your CRM, and drafts contextual follow-ups. Founders, growth teams, and agencies use it to keep pipelines moving without constant manual oversight. It pulls lead data from nocoDb, classifies intent with OpenAI, and then either updates the record or creates a review task.
Use it for steady-volume outreach where replies need quick, consistent handling and scoring. Skip it if your sales process requires heavy personalisation beyond AI drafting or if you prefer direct human oversight on every lead. A common variation replaces the cron trigger with a Gmail trigger for reply-driven flows.
About this workflow
This workflow acts as a 24/7 intelligent sales assistant that not only sends personalized cold emails but also reads and interprets replies, updates your CRM, and even writes contextual responses — just like a real sales rep would. Ideal for founders, growth teams, and agencies…
Source: https://n8n.io/workflows/10128/ — original creator credit. Request a take-down →
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