Avkash Kakdiya This workflow corresponds to n8n.io template #8438 — we link there as the canonical source.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "[WORKFLOW_ID_REMOVED]",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "26 - Calendly Engagement Sync",
"tags": [
{
"id": "[TAG_ID_REMOVED]",
"name": "Dev",
"createdAt": "2025-06-17T05:42:41.949Z",
"updatedAt": "2025-06-17T05:42:41.949Z"
}
],
"nodes": [
{
"id": "33ec739f-e14d-4dbe-8709-8bd4c02571af",
"name": "\ud83d\udcc5 Calendly Trigger",
"type": "n8n-nodes-base.calendlyTrigger",
"position": [
-120,
0
],
"parameters": {
"events": [
"invitee.created"
]
},
"credentials": {
"calendlyApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "69f79c21-f6cb-46d9-8730-ee6a60ab03d3",
"name": "\ud83d\udd0d Search Contact (HubSpot)",
"type": "n8n-nodes-base.hubspot",
"position": [
100,
0
],
"parameters": {
"operation": "search",
"authentication": "appToken",
"filterGroupsUi": {
"filterGroupsValues": [
{
"filtersUi": {
"filterValues": [
{
"value": "={{ $json.payload.email }}",
"propertyName": "email|string"
}
]
}
}
]
},
"additionalFields": {}
},
"credentials": {
"hubspotAppToken": {
"name": "<your credential>"
}
},
"typeVersion": 2.1,
"alwaysOutputData": true
},
{
"id": "48c45f08-0dda-40e6-ba90-ab16cc609b52",
"name": "\u2696\ufe0f Contact Exists?",
"type": "n8n-nodes-base.if",
"position": [
320,
0
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "99853056-346a-459d-8ee9-2d5fd22a2ff7",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.id }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2,
"alwaysOutputData": true
},
{
"id": "7ba3e4a4-e521-4326-8684-87ba8944bbe4",
"name": "\ud83d\udcdd Log Meeting (Existing Contact)",
"type": "n8n-nodes-base.hubspot",
"position": [
620,
-120
],
"parameters": {
"type": "meeting",
"metadata": {
"body": "=User Details: \n\n{{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.name }}\n{{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.email }}",
"title": "=Calendly Meetings",
"endTime": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.scheduled_event.end_time }}",
"startTime": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.scheduled_event.start_time }}",
"internalMeetingNotes": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.questions_and_answers[0].answer }}"
},
"resource": "engagement",
"authentication": "appToken",
"additionalFields": {
"associations": {
"contactIds": "={{ $json.id }}"
}
}
},
"credentials": {
"hubspotAppToken": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "0c90c17a-ec8d-4ec1-8489-975fd8f60bc4",
"name": "\u2795 Create Contact (HubSpot)",
"type": "n8n-nodes-base.hubspot",
"position": [
540,
260
],
"parameters": {
"email": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.email }}",
"options": {},
"authentication": "appToken",
"additionalFields": {
"firstName": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.name }}"
}
},
"credentials": {
"hubspotAppToken": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "77207279-dca3-4b5a-a8c0-659ace12889f",
"name": "\ud83d\udcdd Log Meeting (New Contact)",
"type": "n8n-nodes-base.hubspot",
"position": [
740,
260
],
"parameters": {
"type": "meeting",
"metadata": {
"body": "=User Details: \n\n{{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.name }}\n{{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.email }}",
"title": "=Calendly Meetings",
"endTime": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.scheduled_event.end_time }}",
"startTime": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.scheduled_event.start_time }}",
"internalMeetingNotes": "={{ $('\ud83d\udcc5 Calendly Trigger').item.json.payload.questions_and_answers[0].answer }}"
},
"resource": "engagement",
"authentication": "appToken",
"additionalFields": {
"associations": {
"contactIds": "={{ $json.vid }}"
}
}
},
"credentials": {
"hubspotAppToken": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "a74801e0-3b38-4c45-9b76-ada54d055085",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-160,
-280
],
"parameters": {
"width": 420,
"height": 720,
"content": "## \ud83d\udcc5 Calendly Trigger \u2192 \ud83d\udd0d Search Contact (HubSpot)\n\n*Captures event data whenever a new invitee books a Calendly meeting.\n\nExtracts key details: attendee's name, email, meeting start/end time, and answers to custom questions.\n\nSearches HubSpot for an existing contact using the invitee's email address.*"
},
"typeVersion": 1
},
{
"id": "ef165c27-d80a-4a66-8e84-05133b742d6f",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
280,
-280
],
"parameters": {
"color": 3,
"width": 180,
"height": 720,
"content": "## \u2696\ufe0f Contact Exists?\n\n*Decision step to check if HubSpot returned a matching contact.*\n\n"
},
"typeVersion": 1
},
{
"id": "fd3e8d69-1ea3-4b8a-8822-132ff6ff6b2e",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
480,
-280
],
"parameters": {
"color": 4,
"width": 460,
"height": 340,
"content": "## \ud83d\udcdd Log Meeting (Existing Contact)\n\n*If a contact is found, a HubSpot meeting engagement is created.\nIncludes:\nMeeting title (Calendly Meetings), Start and end time, Attendee details (name + email)*, Notes (custom question responses, if any)*"
},
"typeVersion": 1
},
{
"id": "ffa20f7a-dff4-416b-9697-286fc0254306",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
480,
80
],
"parameters": {
"width": 460,
"height": 360,
"content": "## \u2795 Create Contact (HubSpot) \u2192 \ud83d\udcdd Log Meeting (New Contact)\n\n*If no contact exists, a new one is created with name and email from Calendly, then the meeting is logged and linked to it.*"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "[VERSION_ID_REMOVED]",
"connections": {
"\ud83d\udcc5 Calendly Trigger": {
"main": [
[
{
"node": "\ud83d\udd0d Search Contact (HubSpot)",
"type": "main",
"index": 0
}
]
]
},
"\u2696\ufe0f Contact Exists?": {
"main": [
[
{
"node": "\ud83d\udcdd Log Meeting (Existing Contact)",
"type": "main",
"index": 0
}
],
[
{
"node": "\u2795 Create Contact (HubSpot)",
"type": "main",
"index": 0
}
]
]
},
"\u2795 Create Contact (HubSpot)": {
"main": [
[
{
"node": "\ud83d\udcdd Log Meeting (New Contact)",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udd0d Search Contact (HubSpot)": {
"main": [
[
{
"node": "\u2696\ufe0f Contact Exists?",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
calendlyApihubspotAppToken
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About this workflow
This workflow automatically syncs Calendly meeting bookings into HubSpot CRM by checking if the invitee already exists as a contact. It extracts attendee details, creates or updates contacts in HubSpot, and logs the meeting engagement with all relevant information. This ensures…
Source: https://n8n.io/workflows/8438/ — original creator credit. Request a take-down →
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