Velebit from Innovatio This workflow corresponds to n8n.io template #3860 — we link there as the canonical source.
This workflow follows the Chainllm → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
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{
"node": "Extract & Clean Hire Data",
"type": "main",
"index": 0
}
]
]
},
"If1": {
"main": [
[
{
"node": "Subtask Manual Setting",
"type": "main",
"index": 0
}
]
]
},
"Merge": {
"main": [
[
{
"node": "Extract Needed Data",
"type": "main",
"index": 0
}
]
]
},
"Slack": {
"main": [
[]
]
},
"Aggregate": {
"main": [
[
{
"node": "Get Full Name",
"type": "main",
"index": 0
}
]
]
},
"Aggregate1": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 0
}
]
]
},
"Get Full Name": {
"main": [
[
{
"node": "Create Onboarding Folder on Drive",
"type": "main",
"index": 0
}
]
]
},
"Jira Software": {
"main": [
[
{
"node": "If1",
"type": "main",
"index": 0
}
]
]
},
"HubSpot Trigger": {
"main": [
[]
]
},
"Task Splitter Code": {
"main": [
[
{
"node": "Create Sub-tasks on Jira",
"type": "main",
"index": 0
}
]
]
},
"Extract Needed Data": {
"main": [
[
{
"node": "DM new hire via Slack",
"type": "main",
"index": 0
},
{
"node": "Log \"Onboarding started\"",
"type": "main",
"index": 0
},
{
"node": "Read Sheet Data on Hire",
"type": "main",
"index": 0
}
]
]
},
"Task Splitter Code1": {
"main": [
[
{
"node": "Create Sub-tasks for New Hire",
"type": "main",
"index": 0
}
]
]
},
"Extract New Hire data": {
"main": [
[
{
"node": "Slack",
"type": "main",
"index": 0
},
{
"node": "Get New Jira Account Id",
"type": "main",
"index": 0
},
{
"node": "Merge",
"type": "main",
"index": 1
}
]
]
},
"Google Sheets Trigger": {
"main": [
[
{
"node": "If",
"type": "main",
"index": 0
}
]
]
},
"Get Drive & Jira links": {
"main": [
[
{
"node": "Log to Sheets",
"type": "main",
"index": 0
}
]
]
},
"Subtask Manual Setting": {
"main": [
[
{
"node": "Task Splitter Code",
"type": "main",
"index": 0
}
]
]
},
"Get New Jira Account Id": {
"main": [
[
{
"node": "Set new hire sub-tasks manually here",
"type": "main",
"index": 0
},
{
"node": "Merge",
"type": "main",
"index": 2
}
]
]
},
"Read Sheet Data on Hire": {
"main": [
[
{
"node": "Write Welcome Email here",
"type": "main",
"index": 0
}
]
]
},
"Create Sub-tasks on Jira": {
"main": [
[
{
"node": "Aggregate",
"type": "main",
"index": 0
}
]
]
},
"Write Welcome Email here": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Extract & Clean Hire Data": {
"main": [
[
{
"node": "Jira Software",
"type": "main",
"index": 0
}
]
]
},
"Activate on new Slack User": {
"main": [
[
{
"node": "Extract New Hire data",
"type": "main",
"index": 0
}
]
]
},
"Create Sub-tasks for New Hire": {
"main": [
[
{
"node": "Aggregate1",
"type": "main",
"index": 0
}
]
]
},
"Create Onboarding Folder on Drive": {
"main": [
[
{
"node": "Copy Onboarding File to New Folder on Drive",
"type": "main",
"index": 0
}
]
]
},
"Set new hire sub-tasks manually here": {
"main": [
[
{
"node": "Task Splitter Code1",
"type": "main",
"index": 0
}
]
]
},
"Copy Onboarding File to New Folder on Drive": {
"main": [
[
{
"node": "Share New Folder with New Hire's private email to start",
"type": "main",
"index": 0
}
]
]
},
"Share New Folder with New Hire's private email to start": {
"main": [
[
{
"node": "Get Drive & Jira links",
"type": "main",
"index": 0
}
]
]
}
}
}
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How this works
This workflow automates the full employee onboarding process for HR teams and operations leads by pulling new hire details from Google Sheets, creating accounts and permissions in Google Workspace, and setting up tasks in Jira while notifying the team in Slack. It removes the need to switch between tools and chase manual updates, freeing time for more strategic work. The key step is the automated handoff from the Google Sheets trigger through data cleaning and into the Jira and Slack nodes, which ensures every new starter receives the right access and information on day one.
Use it when onboarding happens regularly and data lives in Google Sheets, but skip it for one-off hires or if your company policy requires every account creation to be manually approved. A common variation replaces the Sheets trigger with a HubSpot form submission for inbound applications.
About this workflow
This template is ideal for HR teams, startup founders, operations leads, remote-first companies, and freelancers managing onboarding manually or across multiple tools.
Source: https://n8n.io/workflows/3860/ — original creator credit. Request a take-down →
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