sato rio This workflow corresponds to n8n.io template #12157 — we link there as the canonical source.
This workflow follows the Gmail → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "7NkQptpKQCLwxZkz",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Screen job applicants with AI and schedule interviews via Gmail",
"tags": [],
"nodes": [
{
"id": "f6c58ed9-fc3b-4465-8266-bd329aa583e7",
"name": "Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2480,
0
],
"parameters": {
"width": 540,
"height": 520,
"content": "## \ud83d\udcca Workflow Overview\nThis workflow automates the screening process for new job applications. It analyzes resumes using AI, evaluates skills and culture fit, records data, and handles interview scheduling.\n\n## How it works\n1. **Ingest**: Receives application data via Webhook.\n2. **Extract**: Downloads resumes/CVs and extracts text.\n3. **Analyze**: Uses GPT-4 to score skills/culture fit and generate interview questions.\n4. **Action**: Logs results to Google Sheets and emails the candidate.\n5. **Notify**: Alerts the hiring team via Slack.\n\n## Setup steps\n1. **Credentials**: Configure OpenAI, Google (Sheets/Gmail), and Slack.\n2. **Webhook**: Register the Production URL with your job board.\n3. **Spreadsheet**: Create a Google Sheet with columns matching the `evaluation` object.\n4. **Email**: Customize the Gmail template with your scheduling link logic."
},
"typeVersion": 1
},
{
"id": "6517d927-2eda-46c3-a98c-483782e734b2",
"name": "Group: Intake",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1744,
528
],
"parameters": {
"color": 7,
"width": 880,
"height": 436,
"content": "## 1. Intake & Validation\nReceives applicant data and validates essential fields. Sends an error notification to Slack if data is missing."
},
"typeVersion": 1
},
{
"id": "a63420dd-5a12-4121-a33d-45dda3eb6623",
"name": "Group: Docs",
"type": "n8n-nodes-base.stickyNote",
"position": [
-848,
528
],
"parameters": {
"color": 7,
"width": 840,
"height": 452,
"content": "## 2. Document Processing\nDownloads Resume and CV files from URLs and extracts text content for AI analysis."
},
"typeVersion": 1
},
{
"id": "faa56a0f-d7df-4a0c-b22a-a43d3880ba41",
"name": "Group: AI",
"type": "n8n-nodes-base.stickyNote",
"position": [
32,
528
],
"parameters": {
"color": 7,
"width": 1140,
"height": 468,
"content": "## 3. AI Evaluation\nUses GPT-4 to evaluate the candidate against the job description and generate tailored interview questions."
},
"typeVersion": 1
},
{
"id": "798ebced-bc19-42ae-baad-1ccc3062bce3",
"name": "Group: Outreach",
"type": "n8n-nodes-base.stickyNote",
"position": [
1232,
528
],
"parameters": {
"color": 7,
"width": 840,
"height": 452,
"content": "## 4. Recording & Outreach\nSaves evaluation scores to Google Sheets and sends an automated interview invitation email to the candidate."
},
"typeVersion": 1
},
{
"id": "40df0d63-2f5b-49c2-85b4-3b4f50ead117",
"name": "Group: Notify",
"type": "n8n-nodes-base.stickyNote",
"position": [
2144,
528
],
"parameters": {
"color": 7,
"width": 540,
"height": 452,
"content": "## 5. Team Notification\nPrepares a summary report and notifies the recruitment team via Slack with a call to action."
},
"typeVersion": 1
},
{
"id": "d0fcfc60-b447-422c-a8f7-02591e44b4b3",
"name": "Webhook: New Application",
"type": "n8n-nodes-base.webhook",
"position": [
-1696,
656
],
"parameters": {
"path": "recruitment-application",
"options": {},
"httpMethod": "POST",
"responseMode": "lastNode"
},
"typeVersion": 1.1
},
{
"id": "f3902f6c-17d8-4928-9c43-e71db59ef8b6",
"name": "Normalize Data",
"type": "n8n-nodes-base.set",
"position": [
-1424,
656
],
"parameters": {
"options": {}
},
"typeVersion": 3.2
},
{
"id": "a8df8a1f-a734-425a-afe0-1f218b2404b9",
"name": "Check Required Fields",
"type": "n8n-nodes-base.if",
"position": [
-1168,
656
],
"parameters": {
"options": {},
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "condition1",
"operator": {
"type": "string",
"operation": "notEmpty"
},
"leftValue": "={{ $json.applicant.email }}",
"rightValue": ""
},
{
"id": "condition2",
"operator": {
"type": "string",
"operation": "notEmpty"
},
"leftValue": "={{ $json.documents.resume_url }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2
},
{
"id": "4450edc3-6ac0-4d32-ad47-12da0b59abb0",
"name": "HTTP: Download Resume",
"type": "n8n-nodes-base.httpRequest",
"position": [
-816,
592
],
"parameters": {
"url": "={{ $json.documents.resume_url }}",
"options": {
"timeout": 30000,
"response": {
"response": {
"responseFormat": "file"
}
}
}
},
"typeVersion": 4.2
},
{
"id": "e6fd9199-8ebc-4c4c-aef5-0e40f973f76c",
"name": "HTTP: Download CV",
"type": "n8n-nodes-base.httpRequest",
"position": [
-816,
736
],
"parameters": {
"url": "={{ $json.documents.cv_url }}",
"options": {
"timeout": 30000,
"response": {
"response": {
"responseFormat": "file"
}
}
}
},
"typeVersion": 4.2
},
{
"id": "c5cbfdb5-afc5-415d-9ee6-869df926b029",
"name": "Code: Extract PDF Text",
"type": "n8n-nodes-base.code",
"position": [
-528,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "8c98bf55-7d3b-47df-99e9-fa3e1c8de6c1",
"name": "Code: Prepare Data for AI",
"type": "n8n-nodes-base.code",
"position": [
-272,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "d3e87632-1529-4c91-913b-d06752824b84",
"name": "OpenAI: Evaluate Skill & Culture",
"type": "n8n-nodes-base.openAi",
"position": [
80,
656
],
"parameters": {
"model": "gpt-4",
"options": {
"maxTokens": 2000,
"temperature": 0.3
},
"resource": "chat",
"requestOptions": {}
},
"typeVersion": 1
},
{
"id": "9091bb07-f96a-4649-83bf-32d26326d99c",
"name": "Code: Parse Evaluation",
"type": "n8n-nodes-base.code",
"position": [
352,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "23f8cfaf-6602-41c7-af98-2aacdcce3e28",
"name": "OpenAI: Generate Questions",
"type": "n8n-nodes-base.openAi",
"position": [
640,
656
],
"parameters": {
"model": "gpt-4",
"options": {
"maxTokens": 2000,
"temperature": 0.5
},
"resource": "chat",
"requestOptions": {}
},
"typeVersion": 1
},
{
"id": "0c054f0c-13ce-4ab9-8952-6e90814c00c3",
"name": "Code: Parse Questions",
"type": "n8n-nodes-base.code",
"position": [
912,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "99680ab3-83b6-4728-b8bc-a7ead7bcb240",
"name": "G Sheets: Save Evaluation",
"type": "n8n-nodes-base.googleSheets",
"position": [
1280,
656
],
"parameters": {
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"typeVersion": 4.5
},
{
"id": "79a2af28-6c20-4d35-b62c-445909482772",
"name": "Code: Generate Scheduling Link",
"type": "n8n-nodes-base.code",
"position": [
1536,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "062b3fca-2187-4e3f-a06b-2f298e5b18e3",
"name": "Gmail: Send Invite",
"type": "n8n-nodes-base.gmail",
"position": [
1792,
656
],
"parameters": {
"sendTo": "={{ $json.applicant.email }}",
"message": "<h3>Dear {{ $json.applicant.name }},</h3>\n\n<p>Thank you for applying for the <strong>{{ $json.job.title }}</strong> position.</p>\n\n<p>Based on your application, we would like to invite you to a first-round interview.</p>\n\n<h4>\u25a0 Scheduling Your Interview</h4>\n<p>Please choose a convenient time from the link below:</p>\n<p><a href=\"{{ $json.scheduling.link }}\">Select Interview Time</a></p>\n\n<p>\u203b Please register by {{ new Date($json.scheduling.deadline).toLocaleDateString('en-US') }}.</p>\n\n<h4>\u25a0 Interview Details</h4>\n<ul>\n<li>Format: Online (Zoom)</li>\n<li>Duration: Approx. 60 minutes</li>\n<li>Agenda: Review of your experience and motivation</li>\n</ul>\n\n<p>If you have any questions, please feel free to contact us.</p>\n\n<p>Best regards,</p>\n\n<hr>\n<p>Recruitment Team<br>\nEmail: user@example.com</p>",
"options": {},
"subject": "[{{ $json.job.title }}] First Interview Invitation: {{ $json.applicant.name }}"
},
"typeVersion": 2.1
},
{
"id": "c25feff9-72fd-463c-984f-698d5e0068aa",
"name": "Code: Prepare Report",
"type": "n8n-nodes-base.code",
"position": [
2176,
656
],
"parameters": {
"mode": "runOnceForEachItem",
"language": "javascript"
},
"typeVersion": 2
},
{
"id": "33f9a46b-2090-4600-87c2-67783230572a",
"name": "Slack: Notify Team",
"type": "n8n-nodes-base.slack",
"position": [
2432,
656
],
"parameters": {
"blocksUi": {
"blocksValues": [
{
"text": {
"text": "*\ud83c\udfaf New Application Evaluated*",
"type": "mrkdwn"
},
"type": "section"
},
{
"type": "section",
"fields": [
{
"text": "*Candidate:*\n{{ $json.applicant.name }}",
"type": "mrkdwn"
},
{
"text": "*Position:*\n{{ $json.job.title }}",
"type": "mrkdwn"
},
{
"text": "*Skill Score:*\n{{ $json.evaluation.skill_match_score }}/100",
"type": "mrkdwn"
},
{
"text": "*Culture Score:*\n{{ $json.evaluation.culture_fit_score }}/100",
"type": "mrkdwn"
}
]
},
{
"text": {
"text": "*Recommendation:* `{{ $json.evaluation.overall_recommendation }}`\n\n*Summary:*\n{{ $json.evaluation.career_summary }}",
"type": "mrkdwn"
},
"type": "section"
},
{
"type": "actions",
"elements": [
{
"url": "{{ $json.report.report_url }}",
"text": {
"text": "View Report",
"type": "plain_text"
},
"type": "button"
},
{
"url": "https://docs.google.com/spreadsheets/d/YOUR_SHEET_ID",
"text": {
"text": "Applicant List",
"type": "plain_text"
},
"type": "button"
}
]
}
]
},
"messageType": "block",
"otherOptions": {}
},
"typeVersion": 2.1
},
{
"id": "5cc30994-0bed-42fe-b870-1f17507fd850",
"name": "Slack: Error Notification",
"type": "n8n-nodes-base.slack",
"position": [
-1168,
816
],
"parameters": {
"text": "\u26a0\ufe0f Error Processing Application\n\nEmail: {{ $json.email || 'Unknown' }}\nJob ID: {{ $json.job_id || 'Unknown' }}\n\nError: Missing required data (Email or Resume URL).\n\nPlease check manually.",
"otherOptions": {}
},
"typeVersion": 2.1
}
],
"active": false,
"settings": {
"callerPolicy": "workflowsFromSameOwner",
"availableInMCP": false,
"executionOrder": "v1"
},
"versionId": "0930312c-df31-4809-8954-32a232f35f7a",
"connections": {
"Normalize Data": {
"main": [
[
{
"node": "Check Required Fields",
"type": "main",
"index": 0
}
]
]
},
"HTTP: Download CV": {
"main": [
[
{
"node": "Code: Extract PDF Text",
"type": "main",
"index": 0
}
]
]
},
"Gmail: Send Invite": {
"main": [
[
{
"node": "Code: Prepare Report",
"type": "main",
"index": 0
}
]
]
},
"Code: Prepare Report": {
"main": [
[
{
"node": "Slack: Notify Team",
"type": "main",
"index": 0
}
]
]
},
"Check Required Fields": {
"main": [
[
{
"node": "HTTP: Download Resume",
"type": "main",
"index": 0
},
{
"node": "HTTP: Download CV",
"type": "main",
"index": 0
}
],
[
{
"node": "Slack: Error Notification",
"type": "main",
"index": 0
}
]
]
},
"Code: Parse Questions": {
"main": [
[
{
"node": "G Sheets: Save Evaluation",
"type": "main",
"index": 0
}
]
]
},
"HTTP: Download Resume": {
"main": [
[
{
"node": "Code: Extract PDF Text",
"type": "main",
"index": 0
}
]
]
},
"Code: Extract PDF Text": {
"main": [
[
{
"node": "Code: Prepare Data for AI",
"type": "main",
"index": 0
}
]
]
},
"Code: Parse Evaluation": {
"main": [
[
{
"node": "OpenAI: Generate Questions",
"type": "main",
"index": 0
}
]
]
},
"Webhook: New Application": {
"main": [
[
{
"node": "Normalize Data",
"type": "main",
"index": 0
}
]
]
},
"Code: Prepare Data for AI": {
"main": [
[
{
"node": "OpenAI: Evaluate Skill & Culture",
"type": "main",
"index": 0
}
]
]
},
"G Sheets: Save Evaluation": {
"main": [
[
{
"node": "Code: Generate Scheduling Link",
"type": "main",
"index": 0
}
]
]
},
"OpenAI: Generate Questions": {
"main": [
[
{
"node": "Code: Parse Questions",
"type": "main",
"index": 0
}
]
]
},
"Code: Generate Scheduling Link": {
"main": [
[
{
"node": "Gmail: Send Invite",
"type": "main",
"index": 0
}
]
]
},
"OpenAI: Evaluate Skill & Culture": {
"main": [
[
{
"node": "Code: Parse Evaluation",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
This workflow automates the initial screening process for new job applications, freeing up your recruitment team to focus on qualified candidates. It receives applications from a webhook, uses OpenAI (GPT-4) to analyze resumes for skill and culture fit, generates interview…
Source: https://n8n.io/workflows/12157/ — original creator credit. Request a take-down →
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