Hyrum Hurst This workflow corresponds to n8n.io template #12431 — we link there as the canonical source.
This workflow follows the Form Trigger → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"id": "70WngfGnNVvJ4F6f",
"name": "Property Inspection & Reporting Automation",
"tags": [],
"nodes": [
{
"id": "94cf7180-1e81-4a37-aa3e-d6bf590fc94a",
"name": "Schedule Inspections",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
0,
416
],
"parameters": {},
"typeVersion": 1.3
},
{
"id": "8db1a3da-5617-42a0-b622-e3f0e07ed4ff",
"name": "Workflow Configuration",
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],
"parameters": {},
"typeVersion": 3.4
},
{
"id": "ded30ecc-be74-4f6b-9cc3-b5e85260cdb5",
"name": "Fetch Property & Tenant Data",
"type": "n8n-nodes-base.googleSheets",
"position": [
448,
416
],
"parameters": {},
"typeVersion": 4.7
},
{
"id": "017bb844-3b0a-43f5-bc15-fd6ab17a4bbc",
"name": "Normalize Property Data",
"type": "n8n-nodes-base.set",
"position": [
672,
416
],
"parameters": {},
"typeVersion": 3.4
},
{
"id": "c7f331f7-a2be-47dd-8ada-cb74873197c8",
"name": "Generate Inspection Checklist",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
880,
496
],
"parameters": {},
"typeVersion": 2
},
{
"id": "a243f942-d059-43df-96ec-7a33488ce9ad",
"name": "Send Checklist to Inspector",
"type": "n8n-nodes-base.gmail",
"position": [
1248,
416
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "60fab16e-d319-4fff-b2de-a84312708ff3",
"name": "Receive Inspection Submission",
"type": "n8n-nodes-base.formTrigger",
"position": [
0,
96
],
"parameters": {},
"typeVersion": 2.3
},
{
"id": "bad85ea6-a5aa-41e7-8e6d-7da7057bac50",
"name": "Store Raw Inspection Data",
"type": "n8n-nodes-base.googleSheets",
"position": [
224,
96
],
"parameters": {},
"typeVersion": 4.7
},
{
"id": "ef849102-8cd3-4163-837a-f21e1de9c825",
"name": "Analyze Inspection & Flag Issues",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
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128
],
"parameters": {},
"typeVersion": 2
},
{
"id": "f7880b41-bedc-4139-b8b1-caaf6aeea4ad",
"name": "Route by Priority",
"type": "n8n-nodes-base.switch",
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],
"parameters": {},
"typeVersion": 3.3
},
{
"id": "dc91f303-6475-4216-8198-a557438ca826",
"name": "Notify Manager (High Priority)",
"type": "n8n-nodes-base.slack",
"position": [
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0
],
"parameters": {},
"typeVersion": 2.3
},
{
"id": "0c800a36-25b7-41a5-ab67-49f0c15076e4",
"name": "Email Manager (Medium Priority)",
"type": "n8n-nodes-base.gmail",
"position": [
1024,
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],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "a2363619-759a-4077-939d-53d4b292e0ce",
"name": "Log Inspection Results",
"type": "n8n-nodes-base.googleSheets",
"position": [
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96
],
"parameters": {},
"typeVersion": 4.7
},
{
"id": "fd126f1b-f393-4f27-bdec-3b5ad4e48cfa",
"name": "Aggregate Weekly Inspections",
"type": "n8n-nodes-base.aggregate",
"position": [
1472,
96
],
"parameters": {},
"typeVersion": 1
},
{
"id": "4d33675a-9b79-4a00-af5a-57677d33b6fa",
"name": "Send Summary Report",
"type": "n8n-nodes-base.gmail",
"position": [
1696,
96
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "38f01006-ecf2-4c89-b745-99928b1cb339",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
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32
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "6bd80071-511e-4322-b5c6-72d57f246702",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
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32
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "9faf4b4c-f29c-45fc-b59f-672d9c53f85f",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
416,
16
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "d1f9aa0f-e215-45a5-a865-5db18e18a7ba",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
912,
-144
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "71003242-b696-488d-bf19-a62ce83c704e",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
1408,
-128
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "36955b7a-4de1-40f5-9a07-9d29fea1527a",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-48,
352
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "18d9341e-f3d3-4b42-b884-75f672adf946",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
448,
352
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "e80a6a7d-aa09-4540-a7b4-3507391abc95",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
832,
368
],
"parameters": {
"content": ""
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "fd0cb84a-7f9d-495d-b625-5fa6c48d5112",
"connections": {
"Route by Priority": {
"main": [
[
{
"node": "Notify Manager (High Priority)",
"type": "main",
"index": 0
}
],
[
{
"node": "Email Manager (Medium Priority)",
"type": "main",
"index": 0
}
]
]
},
"Schedule Inspections": {
"main": [
[
{
"node": "Workflow Configuration",
"type": "main",
"index": 0
}
]
]
},
"Log Inspection Results": {
"main": [
[
{
"node": "Aggregate Weekly Inspections",
"type": "main",
"index": 0
}
]
]
},
"Workflow Configuration": {
"main": [
[
{
"node": "Fetch Property & Tenant Data",
"type": "main",
"index": 0
}
]
]
},
"Normalize Property Data": {
"main": [
[
{
"node": "Generate Inspection Checklist",
"type": "main",
"index": 0
}
]
]
},
"Store Raw Inspection Data": {
"main": [
[
{
"node": "Analyze Inspection & Flag Issues",
"type": "main",
"index": 0
}
]
]
},
"Aggregate Weekly Inspections": {
"main": [
[
{
"node": "Send Summary Report",
"type": "main",
"index": 0
}
]
]
},
"Fetch Property & Tenant Data": {
"main": [
[
{
"node": "Normalize Property Data",
"type": "main",
"index": 0
}
]
]
},
"Generate Inspection Checklist": {
"main": [
[
{
"node": "Send Checklist to Inspector",
"type": "main",
"index": 0
}
]
]
},
"Receive Inspection Submission": {
"main": [
[
{
"node": "Store Raw Inspection Data",
"type": "main",
"index": 0
}
]
]
},
"Notify Manager (High Priority)": {
"main": [
[
{
"node": "Log Inspection Results",
"type": "main",
"index": 0
}
]
]
},
"Email Manager (Medium Priority)": {
"main": [
[
{
"node": "Log Inspection Results",
"type": "main",
"index": 0
}
]
]
},
"Analyze Inspection & Flag Issues": {
"main": [
[
{
"node": "Route by Priority",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Property management companies, building managers, and inspection teams who want to automate recurring property inspections, improve issue tracking, and streamline reporting.
Source: https://n8n.io/workflows/12431/ — original creator credit. Request a take-down →
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