CentralStationCRM This workflow corresponds to n8n.io template #10121 — we link there as the canonical source.
This workflow follows the Gmail → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"id": "gsJVZsZPIb5Lngwn",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "A simple E-Mail automation for a tagged person in CentralStationCRM",
"tags": [],
"nodes": [
{
"id": "1162956d-a0c7-49f2-9251-2c0af29f17a2",
"name": "Send a message",
"type": "n8n-nodes-base.gmail",
"position": [
336,
-336
],
"parameters": {
"sendTo": "={{ $json.person.emails[0].name }}",
"message": "=Hi {{ $json.person.salutation }} {{ $json.person.name }},\n\n#INSERT YOUR TEXT#\n\nBest regards\n\n#SIGNATURE#\n",
"options": {
"appendAttribution": false
},
"subject": "=Unser Gespr\u00e4ch",
"emailType": "text"
},
"typeVersion": 2.1
},
{
"id": "010d381e-0a38-4feb-a5d7-5b39cb94678f",
"name": "Cron: weekday 17:00",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-288,
-320
],
"parameters": {
"rule": {
"interval": [
{
"field": "cronExpression",
"expression": "0 17 * * 1-5"
}
]
}
},
"typeVersion": 1.2
},
{
"id": "b0b1b71d-8017-49a9-ae81-0226c0192401",
"name": "Remove Duplicates",
"type": "n8n-nodes-base.removeDuplicates",
"position": [
1104,
-96
],
"parameters": {
"compare": "selectedFields",
"options": {
"removeOtherFields": false
},
"fieldsToCompare": "from.value[0].address"
},
"typeVersion": 2,
"alwaysOutputData": true
},
{
"id": "a92b9c44-3d4e-4fe6-ae18-0158970e4d9d",
"name": "Remove Duplicates1",
"type": "n8n-nodes-base.removeDuplicates",
"position": [
1792,
-80
],
"parameters": {
"compare": "selectedFields",
"options": {
"removeOtherFields": false
},
"fieldsToCompare": "from.value[0].address"
},
"typeVersion": 2,
"alwaysOutputData": true
},
{
"id": "a028cbd4-459f-4354-b82f-999022cac887",
"name": "get CRM updates",
"type": "n8n-nodes-base.httpRequest",
"position": [
-96,
-320
],
"parameters": {
"url": "https://api.centralstationcrm.net/api/people",
"options": {},
"jsonQuery": "={\"filter\" : {\"updated_at\": {\"larger_than\": \"{{ new Date().beginningOf('day') }}\"}},\n\"includes\" : \"tags addrs companies emails\"}",
"sendQuery": true,
"sendHeaders": true,
"specifyQuery": "json",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"headerParameters": {
"parameters": [
{
"name": "accept",
"value": "application/json"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "c7037d7a-62f1-4484-8c82-2e33b72b6b20",
"name": "test for tag",
"type": "n8n-nodes-base.if",
"position": [
96,
-320
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "or",
"conditions": [
{
"id": "4b075c94-c553-4dee-a4f0-d0f501982c53",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.person.tags }}",
"rightValue": "\"Outreach\""
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2
},
{
"id": "923918e9-5165-41e2-8272-e44811f5f64d",
"name": "answered?",
"type": "n8n-nodes-base.if",
"position": [
848,
-336
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "fde577e8-0f72-4ff5-a71e-f6cd4d512b95",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.id }}",
"rightValue": ""
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2
},
{
"id": "1e2fe3c7-01dd-4c25-8897-b6b275b386bc",
"name": "get last 7 days",
"type": "n8n-nodes-base.gmail",
"position": [
672,
-336
],
"parameters": {
"limit": 10,
"simple": false,
"filters": {
"q": "=from: {{ $('test for tag').item.json.person.emails[0].name }}",
"receivedAfter": "={{ new Date(Date.now() - 7 * 24 * 60 * 60 * 1000).toISOString() }}"
},
"options": {},
"operation": "getAll"
},
"typeVersion": 2.1,
"alwaysOutputData": true
},
{
"id": "aed8bf29-5fb0-4730-9bea-b6193afcb7c5",
"name": "alert user",
"type": "n8n-nodes-base.slack",
"position": [
1280,
-96
],
"parameters": {
"text": "=Hi #YOURNAME#,\n\nyour contact {{ $('test for tag').item.json.person.salutation }} {{ $('test for tag').item.json.person.name }} has responded.\n\nLook it up: \n\nhttps://mail.google.com/mail/u/0/#all/{{ $json.threadId }}",
"user": {
"__rl": true,
"mode": "list",
"value": "U063KFE3KNW",
"cachedResultName": "christian"
},
"select": "user",
"otherOptions": {},
"authentication": "oAuth2"
},
"executeOnce": false,
"typeVersion": 2.3
},
{
"id": "beab7970-9060-45c0-a30e-6befe4a4f6a2",
"name": "send another message",
"type": "n8n-nodes-base.gmail",
"position": [
1088,
-320
],
"parameters": {
"sendTo": "={{ $('get CRM updates').item.json.person.emails[0].name }}",
"message": "=Hi {{ $('get CRM updates').item.json.person.salutation }} {{ $json.person.name }},\n\n##CONTENT OF YOUR SECOND MESSAGE##\n\nBest regards\n\n##SIGNATURE##\n\nSIGNATUR",
"options": {
"senderName": "Christian Lipowsky",
"appendAttribution": false
},
"subject": "=Unser Gespr\u00e4ch",
"emailType": "text"
},
"typeVersion": 2.1
},
{
"id": "bd869007-756b-4478-82d8-3fa512155642",
"name": "get last 7 days again",
"type": "n8n-nodes-base.gmail",
"position": [
1344,
-320
],
"parameters": {
"limit": 10,
"simple": false,
"filters": {
"q": "=from: {{ $('test for tag').item.json.person.emails[0].name }}",
"receivedAfter": "={{ new Date(Date.now() - 7 * 24 * 60 * 60 * 1000).toISOString() }}"
},
"options": {},
"operation": "getAll"
},
"typeVersion": 2.1
},
{
"id": "760630fa-970c-462b-bf30-210b0067417d",
"name": "replied now?",
"type": "n8n-nodes-base.if",
"position": [
1552,
-320
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "fde577e8-0f72-4ff5-a71e-f6cd4d512b95",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.id }}",
"rightValue": ""
}
]
},
"looseTypeValidation": true
},
"typeVersion": 2.2,
"alwaysOutputData": true
},
{
"id": "aa362bbf-cd9c-4976-a01d-4cc71d7ad363",
"name": "alert user1",
"type": "n8n-nodes-base.slack",
"position": [
1952,
-80
],
"parameters": {
"text": "=Hi #YOURNAME#,\n\nyour contact {{ $('test for tag').item.json.person.salutation }} {{ $('test for tag').item.json.person.name }} has responded.\n\nLook it up: \n\nhttps://mail.google.com/mail/u/0/#all/{{ $json.threadId }}",
"user": {
"__rl": true,
"mode": "list",
"value": "U063KFE3KNW",
"cachedResultName": "christian"
},
"select": "user",
"otherOptions": {},
"authentication": "oAuth2"
},
"executeOnce": false,
"typeVersion": 2.3
},
{
"id": "c5d41c88-d813-4212-9f54-33d34993dcf2",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-320,
-1168
],
"parameters": {
"width": 528,
"height": 592,
"content": "\n\n## A simple E-Mail automation for a tagged person in CentralStationCRM\n\n* time trigger using the cron format\n* gets CentralStationCRM people updates of today\n* checks for tag \"Outreach\"\n* if true, sends message on gmail (predefine in node)\n* waits 7 days, checks for answers\n* alerts user if an answer is there\n* repeats process\n\n*please test your workflow before using real contact data!! for testing, remove the wait nodes from the workflow by clicking on the trash can on the connecting lanes. then, reconnect the mail nodes to test. don't forget to reconnect the wait nodes after that, or you will flood your contact with mails.\n\nthis is meant to be an example to learn n8n, not to be a perfect execution of e-mail automation. Find ideas to make this workflow better in the project description.*"
},
"typeVersion": 1
},
{
"id": "e12d61d0-1380-46e7-ad80-922384f330a5",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-320,
-560
],
"parameters": {
"width": 528,
"height": 128,
"content": "## Tools in this workflow\n* [CentralStationCRM](https://centralstationcrm.de), your easy CRM software for small teams\n* GMail, e-mail service by Google\n* Slack, fast and easy messaging tool"
},
"typeVersion": 1
},
{
"id": "56ca8d77-8820-4cab-9c0a-c5b5ca7845b4",
"name": "wait 7 days",
"type": "n8n-nodes-base.wait",
"position": [
512,
-336
],
"parameters": {
"unit": "days",
"amount": 7
},
"typeVersion": 1.1
},
{
"id": "f573b22b-c275-4094-a9b3-27b0494153df",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
272,
-1328
],
"parameters": {
"color": 7,
"width": 420,
"height": 900,
"content": "## set up CentralStationCRM API Key\n* log in to CentralStationCRM\n* click on the gear wheel in the top right corner\n\n\n\n* click \"Create API key\" on the right-hand side\n* enter \"Description\" (e.g. n8n Test)\n* save\n* save the API key! The key cannot be called up again and is required for step 2."
},
"typeVersion": 1
},
{
"id": "05885492-a884-4612-a328-f270e01a5aab",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
704,
-1328
],
"parameters": {
"color": 7,
"width": 440,
"height": 900,
"content": "## set up CentralStationCRM n8n credentials\n\n\n\nImportant:\n* select Header Auth as credential type\n* assign X-apikey as name\n* enter the CentralStationCRM API key under \"Value\""
},
"typeVersion": 1
},
{
"id": "c43c8f76-e71f-4ee8-a0a1-4715b16b61c1",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1168,
-1328
],
"parameters": {
"color": 7,
"width": 868,
"height": 892,
"content": "## set up Slack nodes\n* set up Slack credentials\n\n\n* choose your credential in the two slack nodes\n* User (By Username): Enter @SlackUsername\n* Customize text under \"Message\" if necessary\n\n## set up Google nodes\n* set up Gmail credentials (Connect with Google)\n* choose your credentials in the four GMail nodes"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "85dd4cf8-4b8a-49df-89b7-f8566a255605",
"connections": {
"answered?": {
"main": [
[
{
"node": "Remove Duplicates",
"type": "main",
"index": 0
}
],
[
{
"node": "send another message",
"type": "main",
"index": 0
}
]
]
},
"alert user": {
"main": [
[]
]
},
"wait 7 days": {
"main": [
[
{
"node": "get last 7 days",
"type": "main",
"index": 0
}
]
]
},
"replied now?": {
"main": [
[
{
"node": "Remove Duplicates1",
"type": "main",
"index": 0
}
]
]
},
"test for tag": {
"main": [
[
{
"node": "Send a message",
"type": "main",
"index": 0
}
]
]
},
"Send a message": {
"main": [
[
{
"node": "wait 7 days",
"type": "main",
"index": 0
}
]
]
},
"get CRM updates": {
"main": [
[
{
"node": "test for tag",
"type": "main",
"index": 0
}
]
]
},
"get last 7 days": {
"main": [
[
{
"node": "answered?",
"type": "main",
"index": 0
}
]
]
},
"Remove Duplicates": {
"main": [
[
{
"node": "alert user",
"type": "main",
"index": 0
}
]
]
},
"Remove Duplicates1": {
"main": [
[
{
"node": "alert user1",
"type": "main",
"index": 0
}
]
]
},
"Cron: weekday 17:00": {
"main": [
[
{
"node": "get CRM updates",
"type": "main",
"index": 0
}
]
]
},
"send another message": {
"main": [
[
{
"node": "get last 7 days again",
"type": "main",
"index": 0
}
]
]
},
"get last 7 days again": {
"main": [
[
{
"node": "replied now?",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
How it works time trigger using the cron format, every weekday at 5pm gets CentralStationCRM people updates of today checks for tag "Outreach" if true, sends message on gmail (predefine in node) waits 7 days, checks for answers alerts user if an answer is there if not, repeats…
Source: https://n8n.io/workflows/10121/ — original creator credit. Request a take-down →
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