AutomationFlowsMarketing & Ads › Automated Lead Follow-up System with Gmail, Google Calendar & Sheets Sync

Automated Lead Follow-up System with Gmail, Google Calendar & Sheets Sync

ByRahul Joshi @rahul08 on n8n.io

Boost your meeting conversion rates with this Automated Meeting Booking Sequence! This workflow automatically follows up with unbooked leads after 24 hours, sends personalized emails with calendar links and alternate time slots, and confirms bookings via replies or webhook

Cron / scheduled trigger★★★★☆ complexity20 nodesGoogle CalendarGmailGoogle Sheets
Marketing & Ads Trigger: Cron / scheduled Nodes: 20 Complexity: ★★★★☆ Added:

This workflow corresponds to n8n.io template #8511 — we link there as the canonical source.

This workflow follows the Gmail → Google Calendar recipe pattern — see all workflows that pair these two integrations.

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

Download .json
{
  "id": "uHi8PFTwCaDLXI0g",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "name": "Automated Meeting Booking Sequence",
  "tags": [],
  "nodes": [
    {
      "id": "e1293d29-d537-41dd-a37a-df51571ff71b",
      "name": "Schedule Trigger",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        1104,
        368
      ],
      "parameters": {},
      "typeVersion": 1.1
    },
    {
      "id": "97b00775-6ba6-4f52-8d88-c821e2c7c143",
      "name": "Check If Unbooked",
      "type": "n8n-nodes-base.if",
      "position": [
        1552,
        368
      ],
      "parameters": {},
      "typeVersion": 2
    },
    {
      "id": "5ba67719-6ca3-4843-8cb9-3ac1f11ab203",
      "name": "Create Calendar Placeholder",
      "type": "n8n-nodes-base.googleCalendar",
      "position": [
        2080,
        352
      ],
      "parameters": {},
      "typeVersion": 1.2
    },
    {
      "id": "dc8886d5-42d9-4028-a7b7-e043640004e3",
      "name": "Send Follow-up Email1",
      "type": "n8n-nodes-base.gmail",
      "position": [
        1840,
        352
      ],
      "parameters": {},
      "typeVersion": 2.1
    },
    {
      "id": "d6d42620-1145-4486-a86d-20edb9b58943",
      "name": "Get row(s) in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        1296,
        368
      ],
      "parameters": {},
      "typeVersion": 4
    },
    {
      "id": "b0e173c8-2327-4b3b-a54c-656d17f5cee5",
      "name": "Get a thread",
      "type": "n8n-nodes-base.gmail",
      "position": [
        2528,
        352
      ],
      "parameters": {},
      "typeVersion": 2.1
    },
    {
      "id": "79343d7b-7511-41bc-9b8f-58fe313945d0",
      "name": "If1",
      "type": "n8n-nodes-base.if",
      "position": [
        2736,
        352
      ],
      "parameters": {},
      "typeVersion": 2.2
    },
    {
      "id": "c8f3ce1c-8371-42ef-ba81-b94a2aaaa7b0",
      "name": "Append or update row in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        3216,
        336
      ],
      "parameters": {},
      "typeVersion": 4.6
    },
    {
      "id": "2f50718f-2086-4ac8-bd50-e8cc65a021c1",
      "name": "Edit Fields",
      "type": "n8n-nodes-base.set",
      "position": [
        2992,
        272
      ],
      "parameters": {},
      "typeVersion": 3.4
    },
    {
      "id": "1487d8ce-c696-4713-8073-df781602e40e",
      "name": "Wait 24 hr 1",
      "type": "n8n-nodes-base.wait",
      "position": [
        2320,
        352
      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "7ceb593e-ce26-4a05-ae2c-20c093b63781",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1024,
        96
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "dfc04eeb-1f73-452c-80b5-630b6da38484",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1232,
        560
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "3c9e4e2c-25f8-4f82-928b-ce789a20e2a4",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1776,
        528
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "3aa26fd0-fc93-4d0f-ada4-40efc6fbfa72",
      "name": "Sticky Note3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        1472,
        0
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "9947cdda-a31c-4b64-b884-ac124f48248f",
      "name": "Sticky Note4",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2000,
        -32
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "278d2647-bbc2-494b-840e-c4e4785d6acb",
      "name": "Sticky Note5",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2256,
        544
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "37694a84-0518-41ea-865c-8d599f832986",
      "name": "Sticky Note6",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2448,
        32
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "cc0685e2-8257-4a19-9af7-47c6cec46038",
      "name": "Sticky Note7",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2688,
        528
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "12720a90-431f-4f85-97b8-efe4e33feefb",
      "name": "Sticky Note8",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        2928,
        -32
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    },
    {
      "id": "ef4a6a8f-e5d9-4747-864c-93a3fca4266f",
      "name": "Sticky Note9",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        3152,
        528
      ],
      "parameters": {
        "content": ""
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "524ff436-f507-4d6d-9c54-6c009a14bea8",
  "connections": {
    "If1": {
      "main": [
        [
          {
            "node": "Edit Fields",
            "type": "main",
            "index": 0
          }
        ],
        []
      ]
    },
    "Edit Fields": {
      "main": [
        [
          {
            "node": "Append or update row in sheet",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get a thread": {
      "main": [
        [
          {
            "node": "If1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Wait 24 hr 1": {
      "main": [
        [
          {
            "node": "Get a thread",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Schedule Trigger": {
      "main": [
        [
          {
            "node": "Get row(s) in sheet",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Check If Unbooked": {
      "main": [
        [
          {
            "node": "Send Follow-up Email1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get row(s) in sheet": {
      "main": [
        [
          {
            "node": "Check If Unbooked",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send Follow-up Email1": {
      "main": [
        [
          {
            "node": "Create Calendar Placeholder",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Calendar Placeholder": {
      "main": [
        [
          {
            "node": "Wait 24 hr 1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}
Pro

For the full experience including quality scoring and batch install features for each workflow upgrade to Pro

About this workflow

Boost your meeting conversion rates with this Automated Meeting Booking Sequence! This workflow automatically follows up with unbooked leads after 24 hours, sends personalized emails with calendar links and alternate time slots, and confirms bookings via replies or webhook…

Source: https://n8n.io/workflows/8511/ — original creator credit. Request a take-down →

More Marketing & Ads workflows → · Browse all categories →

Related workflows

Workflows that share integrations, category, or trigger type with this one. All free to copy and import.

Marketing & Ads

This workflow runs on scheduled weekly and monthly triggers to generate unified marketing performance reports. It processes multiple websites by collecting analytics data, paid ads performance, and CR

Gmail, Google Sheets, Google Analytics +3
Marketing & Ads

Watch target companies for C-level and VP hiring signals, then send AI-personalized outreach emails when leadership roles are posted.

Google Sheets, @Predictleads/N8N Nodes Predictleads, Slack +2
Marketing & Ads

Monitor customers for competitor tech adoption via PredictLeads and alert CSMs to prevent churn.

Google Sheets, @Predictleads/N8N Nodes Predictleads, Slack +1
Marketing & Ads

Three scheduled triggers fire on weekdays at region-appropriate working hours: EU/UK at 10:00 UTC, North America at 18:00 UTC, and Australia at 01:00 UTC All three feed one shared pipeline, so there i

Google Sheets, Gmail
Marketing & Ads

This workflow is designed for marketing teams, data analysts, and business owners who need to consistently track key performance indicators (KPIs). It saves hours of manual data collection and reporti

Google Analytics, HTTP Request, Google Sheets +3