SOLOVIEVA ANNA This workflow corresponds to n8n.io template #11883 — we link there as the canonical source.
This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "bRHtBcsehqMzUZoq",
"name": "Audio Email to Japanese Transcript with AI Summary and Multi-Channel Notification",
"tags": [],
"nodes": [
{
"id": "a8b66045-a245-4587-9836-7d048d7f0452",
"name": "New Gmail with Audio",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
-1104,
592
],
"parameters": {
"simple": false,
"filters": {
"labelIds": []
},
"options": {
"downloadAttachments": true
},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"typeVersion": 1.3
},
{
"id": "82255a69-6d1d-4c77-a148-e80a8c5810b5",
"name": "Generate Year-Month Folder Path",
"type": "n8n-nodes-base.code",
"position": [
-432,
592
],
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "const now = new Date();\nconst year = now.getFullYear();\nconst month = String(now.getMonth() + 1).padStart(2, '0');\n\n// \u30d5\u30a9\u30eb\u30c0\u30d1\u30b9\u3092\u4f5c\u6210\nconst folderPath = `${year}/${month}`;\n\nreturn {\n json: {\n folderPath: folderPath,\n year: year,\n month: month,\n // \u5143\u306eJSON\u30c7\u30fc\u30bf\uff08\u30d5\u30a1\u30a4\u30eb\u540d\u306a\u3069\uff09\u3082\u5f15\u304d\u7d99\u3050\n ...item.json\n },\n // \u2605\u3053\u3053\u304c\u91cd\u8981\uff01\u5143\u306e\u97f3\u58f0\u30d5\u30a1\u30a4\u30eb\uff08Binary\uff09\u3092\u6b21\u306e\u30ce\u30fc\u30c9\u306b\u6e21\u3059\n binary: item.binary\n};"
},
"typeVersion": 2
},
{
"id": "5ee3567c-a908-41c8-86a3-b4b6dd03a383",
"name": "Create Folder If Not Exists",
"type": "n8n-nodes-base.googleDrive",
"position": [
-208,
512
],
"parameters": {
"name": "={{ $json.folderPath }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {
"folderColorRgb": "",
"simplifyOutput": true
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "1WpgifJYwIeD1Uc4j-DxnBM6V-0E0HB_O"
},
"resource": "folder"
},
"typeVersion": 3
},
{
"id": "1a323e7c-1233-4e5c-b13c-ec1e4f876a19",
"name": "Upload Audio to Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
256,
688
],
"parameters": {
"name": "={{ $('Merge').item.json.fileExtension }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Merge').item.json.id }}"
}
},
"typeVersion": 3
},
{
"id": "d6f27f9e-bba7-459d-b238-6a1009eb3b99",
"name": "Generate AI Summary",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
480,
400
],
"parameters": {
"modelId": {
"__rl": true,
"mode": "id",
"value": "gpt-4o"
},
"options": {},
"messages": {
"values": [
{
"content": "={{ 'Analyze the following Japanese transcript and generate a JSON summary with the following fields: title (brief title), points (key discussion points as array), decisions (decisions made as array), actionItems (action items with owner and deadline as array). Transcript: ' + $json.data }}\n\nIMPORTANT: Please output all values (title, points, decisions, actionItems) in Japanese."
}
]
},
"jsonOutput": true
},
"typeVersion": 1.8
},
{
"id": "1f851f78-814e-4cab-a925-b62e4a4e1fe9",
"name": "Convert Transcript to TXT",
"type": "n8n-nodes-base.convertToFile",
"position": [
1056,
592
],
"parameters": {
"options": {
"fileName": "={{ $('Merge').item.json.fileName }}.txt"
},
"operation": "toText",
"sourceProperty": "data"
},
"typeVersion": 1.1
},
{
"id": "0c1464c3-f7bb-4f8b-a07e-825d5d1d4b74",
"name": "Convert Summary to MD",
"type": "n8n-nodes-base.convertToFile",
"position": [
1056,
400
],
"parameters": {
"options": {
"fileName": "={{ $('Merge').first().json.fileName }}_summary.md"
},
"operation": "toText",
"sourceProperty": "summaryContent",
"binaryPropertyName": "=data"
},
"typeVersion": 1.1
},
{
"id": "34cecdd4-8dab-4a15-9007-7c6a466fcc12",
"name": "Upload Transcript to Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
1280,
592
],
"parameters": {
"name": "={{ $binary.data.fileName }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Create Folder If Not Exists').item.json.id }}"
}
},
"typeVersion": 3
},
{
"id": "12f404d8-34da-43cd-a7a2-b02c13e30141",
"name": "Upload Summary to Drive",
"type": "n8n-nodes-base.googleDrive",
"position": [
1280,
400
],
"parameters": {
"name": "={{ $binary.data.fileName }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"options": {},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Create Folder If Not Exists').item.json.id }}"
}
},
"typeVersion": 3
},
{
"id": "95892354-7afd-4212-a9ff-b5dc920022c0",
"name": "Share Transcript File",
"type": "n8n-nodes-base.googleDrive",
"position": [
1504,
592
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Upload Transcript to Drive').item.json.id }}"
},
"options": {},
"operation": "share",
"permissionsUi": {
"permissionsValues": {
"role": "reader",
"type": "user",
"emailAddress": "={{ $json.owners[0].emailAddress }}"
}
}
},
"typeVersion": 3
},
{
"id": "3b2c45eb-bb29-47bb-83d0-d531045249dd",
"name": "Share Summary File",
"type": "n8n-nodes-base.googleDrive",
"position": [
1504,
400
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Upload Summary to Drive').item.json.id }}"
},
"options": {},
"operation": "share",
"permissionsUi": {
"permissionsValues": {
"role": "reader",
"type": "user",
"emailAddress": "={{ $json.lastModifyingUser.emailAddress }}"
}
}
},
"typeVersion": 3
},
{
"id": "8acd4fa0-0117-48f5-9b69-ab4c8bfd4dc0",
"name": "Prepare Sheets Data",
"type": "n8n-nodes-base.code",
"position": [
1728,
496
],
"parameters": {
"jsCode": "// \u25a0\u5404\u30ce\u30fc\u30c9\u306e\u540d\u524d\u5b9a\u7fa9\nconst NODE_MERGE = 'Merge';\nconst NODE_FORMATTED = 'Edit Fields'; // \u2605\u3053\u3053\u304b\u3089\u6574\u5f62\u6e08\u307f\u8981\u7d04\u3092\u53d6\u308a\u307e\u3059\nconst NODE_AI_RAW = 'Generate AI Summary'; // \u4e88\u5099\uff1aAI\u306e\u751f\u30c7\u30fc\u30bf\nconst NODE_TRANSCRIPT = 'HTTP Request';\nconst NODE_LINK_T = 'Share Transcript File';\nconst NODE_LINK_S = 'Share Summary File';\n\n// 1. \u30d5\u30a1\u30a4\u30eb\u540d\u3068\u4ef6\u540d\u306e\u53d6\u5f97\nlet fileName = 'unknown.mp3';\nlet subject = 'No Subject';\ntry {\n const mergeData = $(NODE_MERGE).first().json;\n if (mergeData.fileName) fileName = mergeData.fileName;\n if (mergeData.emailSubject) subject = mergeData.emailSubject;\n else if (mergeData.subject) subject = mergeData.subject;\n} catch(e) {}\n\n// 2. \u6587\u5b57\u8d77\u3053\u3057\u306e\u53d6\u5f97\nlet fullTranscript = '';\ntry {\n const tData = $(NODE_TRANSCRIPT).first().json;\n if (tData.data) fullTranscript = tData.data;\n else if (tData.text) fullTranscript = tData.text;\n else fullTranscript = '\uff08\u30c7\u30fc\u30bf\u306a\u3057\uff09';\n} catch (e) { fullTranscript = '\uff08\u53d6\u5f97\u5931\u6557\uff09'; }\n\n// 3. \u30b5\u30de\u30ea\u30fc\u306e\u53d6\u5f97\uff08\u4fee\u6b63\u30dd\u30a4\u30f3\u30c8\uff09\nlet cleanSummary = '';\n\n// A\u30d7\u30e9\u30f3: \u300cEdit Fields\u300d\u30ce\u30fc\u30c9\u306b\u3042\u308b\u6574\u5f62\u6e08\u307f\u30c6\u30ad\u30b9\u30c8(summaryContent)\u3092\u53d6\u5f97\ntry {\n const fmtData = $(NODE_FORMATTED).first().json;\n if (fmtData.summaryContent) {\n cleanSummary = fmtData.summaryContent;\n }\n} catch (e) {\n // Edit Fields\u304c\u307e\u3060\u5b9f\u884c\u3055\u308c\u3066\u3044\u306a\u3044\u7b49\u306e\u5834\u5408\n}\n\n// B\u30d7\u30e9\u30f3: \u3082\u3057A\u304c\u30c0\u30e1\u306a\u3089\u3001\u300cGenerate AI Summary\u300d\u304b\u3089\u751f\u30c7\u30fc\u30bf\u3092\u53d6\u5f97\nif (!cleanSummary) {\n try {\n const aiData = $(NODE_AI_RAW).first().json;\n // OpenAI\u30ce\u30fc\u30c9\u306e\u51fa\u529b\u306f message.content \u306b\u5165\u3063\u3066\u3044\u307e\u3059\n const content = aiData.message ? aiData.message.content : aiData.summary;\n \n if (content) {\n if (typeof content === 'string') cleanSummary = content;\n else cleanSummary = JSON.stringify(content, null, 2); // \u30aa\u30d6\u30b8\u30a7\u30af\u30c8\u306a\u3089\u6587\u5b57\u5316\n }\n } catch (e) {}\n}\n\nif (!cleanSummary) cleanSummary = '\uff08\u30b5\u30de\u30ea\u30fc\u53d6\u5f97\u5931\u6557\uff09';\n\n// 4. \u5171\u6709\u30ea\u30f3\u30af\u306e\u53d6\u5f97\nlet linkT = '';\nlet linkS = '';\n// 60\u884c\u76ee\u4ed8\u8fd1\uff1a\u30c8\u30e9\u30f3\u30b9\u30af\u30ea\u30d7\u30c8\u306e\u30ea\u30f3\u30af\u53d6\u5f97\ntry { \n // Upload\u30ce\u30fc\u30c9\u306e\u540d\u524d\u3092\u6b63\u78ba\u306b\u6307\u5b9a\u3057\u307e\u3059\n linkT = $('Upload Transcript to Drive').first().json.webViewLink; \n} catch(e) { \n linkT = \"\"; \n}\n\n// 61\u884c\u76ee\u4ed8\u8fd1\uff1a\u30b5\u30de\u30ea\u30fc\u306e\u30ea\u30f3\u30af\u53d6\u5f97\ntry { \n // Upload\u30ce\u30fc\u30c9\u306e\u540d\u524d\u3092\u6b63\u78ba\u306b\u6307\u5b9a\u3057\u307e\u3059\n linkS = $('Upload Summary to Drive').first().json.webViewLink; \n} catch(e) { \n linkS = \"\"; \n}\n\n// 5. \u51fa\u529b\nreturn {\n json: {\n timestamp: new Date().toISOString(),\n emailSubject: subject,\n fileName: fileName,\n summary: cleanSummary,\n transcript: fullTranscript,\n summaryLink: linkS,\n transcriptLink: linkT\n }\n};"
},
"typeVersion": 2
},
{
"id": "0c512265-94a2-423d-b5e6-c1712880e6a9",
"name": "Log to Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
1952,
496
],
"parameters": {
"columns": {
"value": {
"Links": "={{ $json.summaryLink }}",
"Subject\r\n": "={{ $json.emailSubject }}",
"Summary\r\n": "={{ $json.summary }}",
"Transcrip": "={{ $json.transcript }}",
"File Name\r\n": "={{ $json.fileName }}",
"Timestamp\r\n": "={{ $json.timestamp }}"
},
"schema": [
{
"id": "Timestamp\r\n",
"type": "string",
"display": true,
"required": false,
"displayName": "Timestamp\r\n",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Subject\r\n",
"type": "string",
"display": true,
"required": false,
"displayName": "Subject\r\n",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "File Name\r\n",
"type": "string",
"display": true,
"required": false,
"displayName": "File Name\r\n",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Summary\r\n",
"type": "string",
"display": true,
"required": false,
"displayName": "Summary\r\n",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Links",
"type": "string",
"display": true,
"required": false,
"displayName": "Links",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Transcrip",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Transcrip",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "name",
"value": "\u30b7\u30fc\u30c81"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1DZF15hsHZ1xEo1eaxKxL1lNuvQzv4XKApOHXUR4FvBY",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1DZF15hsHZ1xEo1eaxKxL1lNuvQzv4XKApOHXUR4FvBY/edit?usp=drivesdk",
"cachedResultName": "n8n\uff12"
}
},
"typeVersion": 4.7
},
{
"id": "5152433d-a660-44d8-b153-0ce2ac5e72d8",
"name": "Send Gmail Notification",
"type": "n8n-nodes-base.gmail",
"position": [
2176,
400
],
"parameters": {
"sendTo": "={{ $('New Gmail with Audio').item.json.from.value[0].address }}",
"message": "=<h2>Meeting Summary</h2>\n<p><strong>Subject:</strong> {{ $json.Subject }}</p>\n<p><strong>Summary:</strong><br>\n{{ $json.Summary.replace(/\\n/g, '<br>') }}\n</p>\n<p><strong>Links:</strong><br>\n{{ $json.Links }}\n</p>",
"options": {
"appendAttribution": false
},
"subject": "n8n"
},
"typeVersion": 2.1
},
{
"id": "f3e93230-9d13-44d3-90c0-299c75ab0a1d",
"name": "Send Slack Notification",
"type": "n8n-nodes-base.slack",
"position": [
2176,
592
],
"parameters": {
"text": "=*New Audio Transcription Complete*\n\n*Subject:* {{ $json.Subject }}\n*File Name:* {{ $json['File Name'] }}\n\n*Summary:*\n{{ $json.Summary }}\n\n*Links:*\n{{ $json.Links }}",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "C0A3GEB36SJ",
"cachedResultName": "all-n8n"
},
"otherOptions": {
"includeLinkToWorkflow": true
},
"authentication": "oAuth2"
},
"typeVersion": 2.3
},
{
"id": "3f78237a-898e-4490-a434-b6831566fa2e",
"name": "Code in JavaScript",
"type": "n8n-nodes-base.code",
"position": [
-880,
592
],
"parameters": {
"jsCode": "// \u6dfb\u4ed8\u30d5\u30a1\u30a4\u30eb\u30921\u3064\u305a\u3064\u306e\u30a2\u30a4\u30c6\u30e0\u306b\u5206\u5272\u3057\u3001\n// \u30d0\u30a4\u30ca\u30ea\u30c7\u30fc\u30bf\u306e\u30ad\u30fc\u3092\u6a19\u6e96\u306e \"data\" \u306b\u7d71\u4e00\u3059\u308b\u30b3\u30fc\u30c9\n\nconst newItems = [];\n\nfor (const item of items) {\n // \u30d0\u30a4\u30ca\u30ea\u30c7\u30fc\u30bf\uff08\u6dfb\u4ed8\u30d5\u30a1\u30a4\u30eb\uff09\u304c\u3042\u308b\u5834\u5408\u306e\u307f\u51e6\u7406\n if (item.binary) {\n // attachment_0, attachment_1 \u306a\u3069\u306e\u30ad\u30fc\u3092\u3059\u3079\u3066\u30eb\u30fc\u30d7\u51e6\u7406\n for (const key of Object.keys(item.binary)) {\n newItems.push({\n json: {\n // \u30d5\u30a3\u30eb\u30bf\u7528\u306b\u30d5\u30a1\u30a4\u30eb\u540d\u3084\u62e1\u5f35\u5b50\u3092JSON\u60c5\u5831\u3068\u3057\u3066\u53d6\u308a\u51fa\u3057\u3066\u304a\u304f\n fileName: item.binary[key].fileName,\n fileExtension: item.binary[key].fileExtension,\n mimeType: item.binary[key].mimeType,\n originalSubject: item.json.subject || \"No Subject\" // \u5143\u306e\u4ef6\u540d\u3082\u5f15\u304d\u7d99\u3050\n },\n binary: {\n // n8n\u306e\u6a19\u6e96\u7684\u306a\u51e6\u7406\u306b\u5408\u308f\u305b\u3001\u30ad\u30fc\u540d\u3092 \"data\" \u306b\u7d71\u4e00\u3059\u308b\n data: item.binary[key]\n }\n });\n }\n }\n}\n\nreturn newItems;"
},
"typeVersion": 2
},
{
"id": "0c62eafa-d01c-481e-95e1-00116b1a7396",
"name": "Filter",
"type": "n8n-nodes-base.filter",
"position": [
-656,
592
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "cbf07c46-fc45-40e5-b76f-fbee74dd978e",
"operator": {
"type": "string",
"operation": "regex"
},
"leftValue": "={{ $json.fileExtension }}",
"rightValue": "=mp3|wav|m4a|ogg"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "a2882507-4f5d-4e4c-8e21-e8c7141ad861",
"name": "Merge",
"type": "n8n-nodes-base.merge",
"position": [
16,
592
],
"parameters": {
"mode": "combine",
"options": {},
"combineBy": "combineByPosition"
},
"typeVersion": 3.2
},
{
"id": "b6ba6813-b8bd-47c5-9583-2ebeec621ba7",
"name": "Edit Fields",
"type": "n8n-nodes-base.set",
"position": [
832,
400
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "4f070d63-ec97-4cf4-9f78-8151670fa9a9",
"name": "summaryContent",
"type": "string",
"value": "=# {{ $json.message.content.title }}\n\n## \u8981\u70b9\n- {{ $json.message.content.points ? $json.message.content.points.join('\\n- ') : '\u306a\u3057' }}\n\n## \u6c7a\u5b9a\u4e8b\u9805\n- {{ $json.message.content.decisions ? $json.message.content.decisions.join('\\n- ') : '\u306a\u3057' }}\n\n## \u30a2\u30af\u30b7\u30e7\u30f3\u30a2\u30a4\u30c6\u30e0\n- {{ $json.message.content.actionItems ? $json.message.content.actionItems.join('\\n- ') : '\u306a\u3057' }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "11849b69-5dba-43b7-9714-470b4fb70d90",
"name": "HTTP Request",
"type": "n8n-nodes-base.httpRequest",
"position": [
256,
496
],
"parameters": {
"url": "https://api.openai.com/v1/audio/transcriptions",
"method": "POST",
"options": {},
"sendBody": true,
"contentType": "multipart-form-data",
"authentication": "predefinedCredentialType",
"bodyParameters": {
"parameters": [
{
"name": "file",
"parameterType": "formBinaryData",
"inputDataFieldName": "data"
},
{
"name": "model",
"value": "gpt-4o-transcribe"
},
{
"name": "prompt",
"value": "\u65e5\u672c\u8a9e\u3067\u9010\u8a9e\u7684\u306b\u6587\u5b57\u8d77\u3053\u3057\u3057\u3066\u304f\u3060\u3055\u3044\u3002\u8981\u7d04\u3057\u306a\u3044\u3067\u304f\u3060\u3055\u3044\u3002\u63a8\u6e2c\u3067\u88dc\u5b8c\u3057\u306a\u3044\u3067\u304f\u3060\u3055\u3044\u3002"
},
{
"name": "temperature",
"value": "0"
},
{
"name": "language",
"value": "ja"
},
{
"name": "response_format",
"value": "text"
}
]
},
"nodeCredentialType": "httpBearerAuth"
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"typeVersion": 4.2
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{
"id": "6a6a42d1-ea8d-40ba-9b25-959b1609cfcb",
"name": "Template Overview (read me)",
"type": "n8n-nodes-base.stickyNote",
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"parameters": {
"color": 5,
"width": 1200,
"height": 880,
"content": "## Overview\n\nThis template watches your Gmail inbox for emails with audio attachments, transcribes the audio in **Japanese**, generates an **AI meeting-style summary** (JSON + Markdown), saves everything to **Google Drive**, logs the result to **Google Sheets**, then notifies via **Gmail** and **Slack**.\n\n## Who\u2019s it for\n\n- People who receive voice notes / meeting recordings by email\n- Teams that want fast Japanese transcripts + structured action items\n- Anyone who wants an automatic archive + searchable log\n\n## How it works\n\n1. Trigger on new Gmail with attachments\n2. Split attachments into items and keep only audio files\n3. Create a `YYYY/MM` folder in Drive (if missing) and upload the audio\n4. Transcribe audio with OpenAI (Japanese, verbatim)\n5. Summarize the transcript into JSON and format it as Markdown\n6. Upload transcript + summary files to Drive and generate share links\n7. Append a row to Google Sheets\n8. Send notifications (Gmail + Slack)\n\n## How to set up\n\n- Add your credentials in: **Gmail**, **Google Drive**, **Google Sheets**, **Slack**, and **OpenAI**\n- Update the Drive parent folder and the Sheets document if needed\n\n## Requirements\n\n- Gmail account with access to the inbox you want to monitor\n- Google Drive + Google Sheets access\n- Slack workspace + target channel\n- OpenAI API access (transcription + chat summary)"
},
"typeVersion": 1
},
{
"id": "1b6161bf-1da9-4a8c-a0e3-5b605103cb3b",
"name": "Step 1 - Intake",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
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"height": 360,
"content": "## 1) Gmail intake + attachment prep\n\n**Nodes**\n- **New Gmail with Audio**: polls Gmail and downloads attachments\n- **Code in JavaScript**: splits emails into one item per attachment and normalizes binary to `binary.data`\n- **Filter**: keeps only audio files (`mp3|wav|m4a|ogg`)\n\n**Customize**\n- Extend supported formats by editing the regex in **Filter**\n- If you want \u201cspecific sender only\u201d, add a Gmail filter in **New Gmail with Audio**"
},
"typeVersion": 1
},
{
"id": "5491f4b8-3dba-48fe-92cd-2c71b07a8f12",
"name": "Step 2 - Drive storage",
"type": "n8n-nodes-base.stickyNote",
"position": [
-336,
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],
"parameters": {
"width": 980,
"height": 388,
"content": "## 2) Drive folder + upload original audio\n\n**Nodes**\n- **Generate Year-Month Folder Path**: builds `YYYY/MM` from the current date and passes binary forward\n- **Create Folder If Not Exists**: creates the month folder under your chosen Drive parent folder\n- **Merge**: combines \u201cfolder info\u201d + \u201cfile info\u201d\n- **Upload Audio to Drive**: uploads the original audio into the created folder\n\n**Customize**\n- Change the folder structure inside **Generate Year-Month Folder Path** (e.g., `YYYY/MM/DD`)"
},
"typeVersion": 1
},
{
"id": "ef783f26-ca1f-4262-9210-e16a8b463c8a",
"name": "Step 3 - AI transcription & summary",
"type": "n8n-nodes-base.stickyNote",
"position": [
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"parameters": {
"width": 980,
"height": 336,
"content": "## 3) Transcribe + summarize with AI\n\n**Nodes**\n- **HTTP Request**: calls OpenAI Audio Transcriptions API (`gpt-4o-transcribe`) and returns plain text (Japanese, no summarization)\n- **Generate AI Summary**: turns the transcript into a structured JSON summary (title / points / decisions / actionItems)\n- **Edit Fields**: formats the JSON summary into a readable Markdown document (`summaryContent`)\n\n**Customize**\n- Adjust the transcription prompt in **HTTP Request**\n- Adjust summary structure / wording in **Generate AI Summary** and **Edit Fields**"
},
"typeVersion": 1
},
{
"id": "efd61853-4625-41c7-943a-a480938d9218",
"name": "Step 4 - Save & share files",
"type": "n8n-nodes-base.stickyNote",
"position": [
896,
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],
"parameters": {
"width": 920,
"height": 324,
"content": "## 4) Save transcript + summary files to Drive (and share)\n\n**Nodes**\n- **Convert Transcript to TXT** \u2192 **Upload Transcript to Drive** \u2192 **Share Transcript File**\n- **Convert Summary to MD** \u2192 **Upload Summary to Drive** \u2192 **Share Summary File**\n\nThis creates two files per audio:\n- `... .txt` (full transcript)\n- `..._summary.md` (formatted summary)"
},
"typeVersion": 1
},
{
"id": "c7d784d1-850c-44c4-9fdd-5c69d66c1322",
"name": "Step 5 - Log & notifications",
"type": "n8n-nodes-base.stickyNote",
"position": [
1632,
-32
],
"parameters": {
"width": 820,
"height": 352,
"content": "## 5) Log + notify\n\n**Nodes**\n- **Prepare Sheets Data**: collects subject, file name, transcript, summary, and Drive links into one JSON object\n- **Log to Google Sheets**: appends a row to your sheet\n- **Send Gmail Notification**: emails the summary to the original sender\n- **Send Slack Notification**: posts the summary + link to Slack\n\n**Note**\n- Replace any hardcoded channel / sheet targets before publishing the template."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "6cbcb6ad-b1a0-482d-976e-5ce976003b08",
"connections": {
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"type": "main",
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"Convert Summary to MD": {
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}
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About this workflow
Overview
Source: https://n8n.io/workflows/11883/ — original creator credit. Request a take-down →
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