This workflow follows the Gmail → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "[Demo] Belegverarbeitung Treuhand",
"description": null,
"nodes": [
{
"id": "YOUR_DRIVE_FOLDER_ID",
"name": "\ud83d\udce7 Email Eingang",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
280,
304
],
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"parameters": {
"operation": "getAll",
"returnAll": false,
"limit": 20,
"filters": {
"q": "has:attachment filename:pdf is:unread"
},
"options": {
"downloadAttachments": true
}
}
},
{
"parameters": {
"operation": "pdf",
"binaryPropertyName": "attachment_0",
"options": {}
},
"id": "pdf-extract-01",
"name": "\ud83d\udcc4 PDF Text extrahieren",
"type": "n8n-nodes-base.extractFromFile",
"typeVersion": 1,
"position": [
720,
304
]
},
{
"parameters": {
"method": "POST",
"url": "https://api.anthropic.com/v1/messages",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "anthropicApi",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "anthropic-version",
"value": "2023-06-01"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={{ $json.apiBody }}",
"options": {}
},
"id": "ai-class-01",
"name": "\ud83e\udd16 AI Klassifikation",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1320,
304
],
"credentials": {
"anthropicApi": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"maxTries": 5,
"waitBetweenTries": 3000
},
{
"parameters": {
"jsCode": "const allItems = $input.all();\nconst pdfItems = $('\ud83d\udcc4 PDF Text extrahieren').all();\nconst attachItems = $('\ud83d\udce5 Attachment laden').all();\nconst uploadItems = $('\ud83d\udce4 In Unverarbeitet ablegen').all();\n\nconst mandanten = [\n {name:'Beispiel A AG', aliases:['Beispiel A AG','Beispiel A','Musterstrasse 1','Beispiel-A'],\n ordner:'Beispiel A', sb:'Max Muster', email:'your-email@example.com',\n folders:{Rechnungen:'YOUR_DRIVE_FOLDER_ID',Lohnabrechnungen:'YOUR_DRIVE_FOLDER_ID',Quittungen:'YOUR_DRIVE_FOLDER_ID'}},\n {name:'Beispiel A', aliases:['Beispiel A','Musterstrasse 1','Beispiel-B'],\n ordner:'Beispiel A', sb:'Max Muster', email:'your-email@example.com',\n folders:{Rechnungen:'YOUR_DRIVE_FOLDER_ID',Lohnabrechnungen:'YOUR_DRIVE_FOLDER_ID',Quittungen:'YOUR_DRIVE_FOLDER_ID'}},\n {name:'M\\u00fcller AG', aliases:['Beispiel A','M\\u00fcller AG','Muller AG','Musterstrasse 1'],\n ordner:'Beispiel A', sb:'Max Muster', email:'your-email@example.com',\n folders:{Rechnungen:'YOUR_DRIVE_FOLDER_ID',Lohnabrechnungen:'YOUR_DRIVE_FOLDER_ID',Quittungen:'YOUR_DRIVE_FOLDER_ID'}}\n];\n\nconst UNZUGEORDNET_ID = 'YOUR_DRIVE_FOLDER_ID';\nconst typMap = {rechnung:'Rechnungen',lohnabrechnung:'Lohnabrechnungen',quittung:'Quittungen',spesenabrechnung:'Quittungen',steuerabrechnung:'Rechnungen',versicherung:'Rechnungen'};\n\nconst results = [];\n\nfor (let i = 0; i < allItems.length; i++) {\n try {\n const content = allItems[i].json.content[0].text;\n let jsonStr = content.trim();\n // Strip markdown code fences AND bare \"json\" prefix\n if (jsonStr.includes('```')) jsonStr = jsonStr.replace(/```json?\\n?/g,'').replace(/```/g,'').trim();\n if (jsonStr.startsWith('json')) jsonStr = jsonStr.replace(/^json\\s*/, '').trim();\n const ai = JSON.parse(jsonStr);\n\n const pdfText = (pdfItems[i] && pdfItems[i].json.text) || '';\n const emailSubject = (attachItems[i] && attachItems[i].json.subject) || '';\n const driveFileId = (uploadItems[i] && uploadItems[i].json.id) || '';\n\n const searchText = [ai.empfaenger||'',ai.absender||'',ai.zusammenfassung||'',pdfText,emailSubject].join(' ').toLowerCase();\n\n let m = null;\n for (const x of mandanten) {\n for (const a of x.aliases) {\n if (searchText.includes(a.toLowerCase())) { m = x; break; }\n }\n if (m) break;\n }\n\n const unterordner = typMap[ai.dokumenttyp] || 'Rechnungen';\n const zielordner_id = m ? (m.folders[unterordner] || m.folders['Rechnungen']) : UNZUGEORDNET_ID;\n const datum = (ai.datum||'').replace(/-/g,'');\n const absender = (ai.absender||'Unbekannt').replace(/[^a-zA-Z\\u00e4\\u00f6\\u00fc\\u00c4\\u00d6\\u00dc0-9]/g,'_');\n\n results.push({json:{\n dokumenttyp:ai.dokumenttyp, absender:ai.absender, empfaenger:ai.empfaenger,\n betrag:ai.betrag, datum:ai.datum, faellig_bis:ai.faellig_bis,\n referenz:ai.referenz, zusammenfassung:ai.zusammenfassung, konfidenz:ai.konfidenz,\n mandant_name: m?m.name:'UNBEKANNT',\n sachbearbeiter: m?m.sb:'Unbekannt',\n sachbearbeiter_email: m?m.email:'your-email@example.com',\n zielordner: m?'Mandanten/'+m.ordner+'/'+unterordner:'_Unzugeordnet',\n zielordner_id: zielordner_id,\n neuer_dateiname: datum+'_'+absender+'_'+ai.dokumenttyp+'_CHF'+ai.betrag+'.pdf',\n drive_file_id: driveFileId,\n matched: !!m,\n email_subject: emailSubject,\n verarbeitet_am: new Date().toISOString().split('T')[0]\n }});\n } catch(e) {\n results.push({json:{\n dokumenttyp:'unbekannt', absender:'Parse-Fehler', empfaenger:'',\n betrag:null, datum:null, faellig_bis:null, referenz:null,\n zusammenfassung:'Fehler: '+e.message, konfidenz:0,\n mandant_name:'UNBEKANNT', sachbearbeiter:'Unbekannt',\n sachbearbeiter_email:'your-email@example.com',\n zielordner:'_Unzugeordnet', zielordner_id:UNZUGEORDNET_ID,\n neuer_dateiname:'fehler_item_'+i+'.pdf',\n drive_file_id:(uploadItems[i] && uploadItems[i].json.id)||'',\n matched:false, email_subject:'', verarbeitet_am:new Date().toISOString().split('T')[0]\n }});\n }\n}\n\nreturn results;",
"mode": "runOnceForAllItems"
},
"id": "mandant-01",
"name": "\ud83d\udd0d Mandant zuordnen",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1540,
304
]
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": ""
},
"conditions": [
{
"id": "c1",
"leftValue": "={{ $json.matched }}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "equals",
"singleValue": true
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "if-match-01",
"name": "\u2705 Mandant erkannt?",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1760,
304
]
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"mode": "list",
"value": "YOUR_SHEET_ID",
"cachedResultName": "Belegjournal - demo-treuhand Treuhand (Demo)"
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultName": "Belegjournal"
},
"columns": {
"mappingMode": "autoMapInputData",
"value": {}
},
"options": {}
},
"id": "sheets-01",
"name": "\ud83d\udcca Belegjournal",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2200,
204
],
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"id": "gmail-get-01",
"name": "\ud83d\udce5 Attachment laden",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
500,
304
],
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"parameters": {
"operation": "get",
"messageId": "={{ $json.id }}",
"simple": false,
"options": {
"downloadAttachments": true
}
}
},
{
"id": "manual-trigger-01",
"name": "Manueller Start",
"type": "n8n-nodes-base.manualTrigger",
"typeVersion": 1,
"position": [
60,
304
],
"parameters": {}
},
{
"parameters": {
"inputDataFieldName": "attachment_0",
"name": "={{ $binary.attachment_0.fileName || 'beleg.pdf' }}",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "YOUR_DRIVE_FOLDER_ID"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1000,
304
],
"id": "b2b8dc1f-e7f5-4a40-b05f-1e35ac6ffda1",
"name": "\ud83d\udce4 In Unverarbeitet ablegen",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.drive_file_id }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.zielordner_id }}"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1980,
204
],
"id": "cee813b6-9aaf-4ad9-be5f-72918e417597",
"name": "\ud83d\udcc1 In Mandantenordner verschieben",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.drive_file_id }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "YOUR_DRIVE_FOLDER_ID"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1980,
404
],
"id": "4ff8241a-fd2b-4836-938c-97b14cb9a02c",
"name": "\ud83d\udea8 In Unzugeordnet verschieben",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "const items = $input.all();\nconst attachItems = $('\ud83d\udce5 Attachment laden').all();\nreturn items.map((item, i) => ({\n json: item.json,\n binary: attachItems[i] ? attachItems[i].binary : {}\n}));"
},
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
830,
304
],
"id": "YOUR_DRIVE_FOLDER_ID",
"name": "\ud83d\udd17 Binary wiederherstellen"
},
{
"parameters": {
"mode": "runOnceForAllItems",
"jsCode": "const uploadItems = $input.all();\nconst pdfItems = $('\ud83d\udcc4 PDF Text extrahieren').all();\nconst attachItems = $('\ud83d\udce5 Attachment laden').all();\nconst results = [];\n\nfor (let i = 0; i < uploadItems.length; i++) {\n const pdfText = (pdfItems[i] && pdfItems[i].json.text) || '';\n const subject = (attachItems[i] && attachItems[i].json.subject) || '';\n \n const body = {\n model: \"claude-sonnet-4-20250514\",\n max_tokens: 600,\n messages: [{\n role: \"user\",\n content: \"Du bist ein Schweizer Treuhand-Assistent. Analysiere diesen Beleg und extrahiere als reines JSON (kein Markdown, keine Erklaerung, NUR JSON).\\n\\nFelder: dokumenttyp (rechnung|lohnabrechnung|quittung|spesenabrechnung|steuerabrechnung|versicherung), absender, empfaenger, betrag (Zahl), datum (YYYY-MM-DD), faellig_bis (YYYY-MM-DD oder null), referenz, zusammenfassung (Einzeiler), konfidenz (0-1)\\n\\nEmail-Betreff: \" + subject + \"\\n\\nBeleg-Text:\\n\" + pdfText\n }]\n };\n \n results.push({json: {\n apiBody: JSON.stringify(body),\n driveId: uploadItems[i].json.id || '',\n driveName: uploadItems[i].json.name || ''\n }});\n}\n\nreturn results;"
},
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1100,
304
],
"id": "482e8d8e-a9e0-4b65-8df4-990e38061646",
"name": "\ud83d\udd27 AI Request vorbereiten"
},
{
"parameters": {
"mode": "manual",
"duplicateItem": false,
"assignments": {
"assignments": [
{
"id": "a1",
"name": "datum",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.datum }}",
"type": "string"
},
{
"id": "a2",
"name": "absender",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.absender }}",
"type": "string"
},
{
"id": "a3",
"name": "empfaenger",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.empfaenger }}",
"type": "string"
},
{
"id": "a4",
"name": "dokumenttyp",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.dokumenttyp }}",
"type": "string"
},
{
"id": "a5",
"name": "betrag",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.betrag }}",
"type": "string"
},
{
"id": "a6",
"name": "referenz",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.referenz }}",
"type": "string"
},
{
"id": "a7",
"name": "faellig_bis",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.faellig_bis }}",
"type": "string"
},
{
"id": "a8",
"name": "mandant_name",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.mandant_name }}",
"type": "string"
},
{
"id": "a9",
"name": "sachbearbeiter",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.sachbearbeiter }}",
"type": "string"
},
{
"id": "a10",
"name": "zielordner",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.zielordner }}",
"type": "string"
},
{
"id": "a11",
"name": "konfidenz",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.konfidenz }}",
"type": "string"
},
{
"id": "a12",
"name": "zusammenfassung",
"value": "={{ $('\ud83d\udd0d Mandant zuordnen').item.json.zusammenfassung }}",
"type": "string"
}
]
},
"includeOtherFields": false
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
2000,
204
],
"id": "set-belegdaten-1776007836745",
"name": "\ud83d\udccb Belegdaten aufbereiten"
},
{
"id": "mark-read-01",
"name": "\u2714\ufe0f Als gelesen markieren",
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
660,
460
],
"parameters": {
"operation": "markAsRead",
"messageId": "={{ $json.id }}"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Manueller Start": {
"main": [
[
{
"node": "\ud83d\udce7 Email Eingang",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udce7 Email Eingang": {
"main": [
[
{
"node": "\ud83d\udce5 Attachment laden",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udce5 Attachment laden": {
"main": [
[
{
"node": "\u2714\ufe0f Als gelesen markieren",
"type": "main",
"index": 0
},
{
"node": "\ud83d\udcc4 PDF Text extrahieren",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udcc4 PDF Text extrahieren": {
"main": [
[
{
"node": "\ud83d\udd17 Binary wiederherstellen",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udd17 Binary wiederherstellen": {
"main": [
[
{
"node": "\ud83d\udce4 In Unverarbeitet ablegen",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udce4 In Unverarbeitet ablegen": {
"main": [
[
{
"node": "\ud83d\udd27 AI Request vorbereiten",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udd27 AI Request vorbereiten": {
"main": [
[
{
"node": "\ud83e\udd16 AI Klassifikation",
"type": "main",
"index": 0
}
]
]
},
"\ud83e\udd16 AI Klassifikation": {
"main": [
[
{
"node": "\ud83d\udd0d Mandant zuordnen",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udd0d Mandant zuordnen": {
"main": [
[
{
"node": "\u2705 Mandant erkannt?",
"type": "main",
"index": 0
}
]
]
},
"\u2705 Mandant erkannt?": {
"main": [
[
{
"node": "\ud83d\udcc1 In Mandantenordner verschieben",
"type": "main",
"index": 0
}
],
[
{
"node": "\ud83d\udea8 In Unzugeordnet verschieben",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udcc1 In Mandantenordner verschieben": {
"main": [
[
{
"node": "\ud83d\udccb Belegdaten aufbereiten",
"type": "main",
"index": 0
}
]
]
},
"\ud83d\udccb Belegdaten aufbereiten": {
"main": [
[
{
"node": "\ud83d\udcca Belegjournal",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1",
"binaryMode": "separate"
},
"staticData": null
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
anthropicApigmailOAuth2googleDriveOAuth2ApigoogleSheetsOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
[Demo] Belegverarbeitung Treuhand. Uses gmail, httpRequest, googleSheets, googleDrive. Event-driven trigger; 15 nodes.
Source: https://gist.github.com/swiss-shift-ch/41bf3a328819abb454629754ab171dea — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
AICARE Email Blast System. Uses googleDrive, httpRequest, googleSheets, gmail. Event-driven trigger; 39 nodes.
Google Drive, HTTP Request, Google Sheets +2
Tiktok to video copy (paylaşılacak). Uses httpRequest, googleDrive, googleSheets, gmail. Event-driven trigger; 39 nodes.
HTTP Request, Google Drive, Google Sheets +1
Atlas Opco Import. Uses github, stopAndError, formTrigger, googleSheets. Event-driven trigger; 22 nodes.
GitHub, Stop And Error, Form Trigger +4
Shopify and E-Commerce store owners often struggle to create engaging 3D videos from static product images. This workflow automates that entire process—from image upload to video delivery—so store own
Form Trigger, Google Drive, HTTP Request +2
This workflow automates the bulk generation and delivery of personalized certificates using Google Sheets, Google Slides, Google Drive, and Gmail.
HTTP Request, Google Drive, Google Sheets +1