This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Inbox Manager",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "custom",
"cronExpression": "*/15 * * * *"
}
]
},
"simple": false,
"filters": {},
"options": {}
},
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1.2,
"position": [
180,
560
],
"id": "f7f59558-8f3b-48f6-a9ab-f582d7e3ec7a",
"name": "Gmail Trigger",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "6c287523-4ae2-43c4-8f9a-faf756f01855",
"leftValue": "={{ $json.labelIds[0] }}",
"rightValue": "Label",
"operator": {
"type": "string",
"operation": "notContains"
}
}
],
"combinator": "and"
},
"options": {}
},
"type": "n8n-nodes-base.filter",
"typeVersion": 2.2,
"position": [
2220,
560
],
"id": "26e4492e-7fb3-4469-9244-3bae4ae697cb",
"name": "Filter"
},
{
"parameters": {},
"type": "n8n-nodes-base.manualTrigger",
"typeVersion": 1,
"position": [
1780,
560
],
"id": "90044144-8247-471b-85bb-7fe1fdbefb6e",
"name": "When clicking \u2018Test workflow\u2019"
},
{
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"typeVersion": 1.2,
"position": [
560,
780
],
"id": "8f1cfb1d-59c2-4827-83bf-abc52ab08f88",
"name": "OpenAI Chat Model2",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsonSchemaExample": "{\n \"email_label\": \"business\"\n}"
},
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"typeVersion": 1.2,
"position": [
780,
780
],
"id": "1e055d6a-8888-4ffa-873c-3eb4d878305a",
"name": "Structured Output Parser1"
},
{
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "84ec2be6-ad6b-4ad4-8f8b-d31fafbfad20",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "priority",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Priority"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "9b600943-3604-4851-b84d-4da0948da2ef",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "personal",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Personal"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "d7f28656-aeab-4b2f-bd32-6111cb56ecc1",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "notifications",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Notifications"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "c14ca3c0-ef10-45b5-8acb-f0d0c1339624",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "newsletters",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Newsletter"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "business",
"operator": {
"type": "string",
"operation": "equals"
},
"id": "2673ebe3-59ce-4105-9fe9-e4beeb8f3148"
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Business"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "f0f6a9a2-fff0-4e7b-aed5-49887cb511eb",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "administrative",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Administrative"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "617af759-fada-4a67-bc06-be2b0b40989b",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "spam",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Spam"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.switch",
"typeVersion": 3.2,
"position": [
1000,
480
],
"id": "b4b3c9f7-0237-45e6-95bd-dc85b63896d5",
"name": "Switch1"
},
{
"parameters": {
"content": "# Sort Incoming Emails",
"height": 1320,
"width": 1660
},
"type": "n8n-nodes-base.stickyNote",
"position": [
-60,
0
],
"typeVersion": 1,
"id": "1a149d20-a5a1-4c29-b9ba-4368efa4d7a2",
"name": "Sticky Note"
},
{
"parameters": {
"content": "# Sort Old Emails",
"height": 1320,
"width": 1920,
"color": 5
},
"type": "n8n-nodes-base.stickyNote",
"position": [
1660,
0
],
"typeVersion": 1,
"id": "4ec7939a-550a-45e1-a815-495e399c6662",
"name": "Sticky Note1"
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "6c287523-4ae2-43c4-8f9a-faf756f01855",
"leftValue": "={{ $json.labelIds[0] }}",
"rightValue": "Label",
"operator": {
"type": "string",
"operation": "notContains"
}
}
],
"combinator": "and"
},
"options": {}
},
"type": "n8n-nodes-base.filter",
"typeVersion": 2.2,
"position": [
400,
560
],
"id": "b55ef46e-98e5-450c-925e-1765bd4c3722",
"name": "Label Checker"
},
{
"parameters": {
"promptType": "define",
"text": "=Topic: {{ $json.subject }}\nDescription: {{ $json.text }}\nSender: {{ $json.from.text }}",
"hasOutputParser": true,
"options": {
"systemMessage": "=** Your Role **\nYou are an intelligent email assistant responsible for sorting incoming messages. Your task is to analyze the content, subject, and sender of each email and assign it to the appropriate category.\n\n** Categories **\nCategories for sorting:\n\n- priority: messages requiring immediate attention (from supervisors, clients)\n- business: correspondence related to current projects, contracts, meetings\n- newsletters: newsletter issues\n- administrative: invoices, contracts, formal documents\n- personal: private messages not related to work\n- notifications: messages from social media, Substack, Coinbase, YouTube\n- spam: unwanted messages, suspicious offers\n\n** Instructions **\nFor each email:\n\n- Analyze the content, subject, and sender\n- Assign it to the appropriate category\n- Add a label with the category\n- If you are unsure, do not label the message\n\n** Response Format **\nAlways return the result in JSON format:\n\n{\n \"email_label\": \"business\"\n}\n\nIMPORTANT \u2013 the response must always be in lowercase."
}
},
"type": "@n8n/n8n-nodes-langchain.agent",
"typeVersion": 1.8,
"position": [
600,
560
],
"id": "0a4ee0dc-0826-4bb9-a884-7a5c5ea22f04",
"name": "Give a Label1"
},
{
"parameters": {
"operation": "getAll",
"limit": 15,
"simple": false,
"filters": {},
"options": {}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
2000,
560
],
"id": "8f7461d8-07b1-498f-a51d-a535421df4a4",
"name": "Gmail1",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_2988657940917480641"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
940
],
"id": "0befc020-b487-49b8-bbcc-503dbaf34dad",
"name": "Administrative",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_139625704548697594"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
120
],
"id": "c6057749-136e-4710-bc32-ccff81bfde37",
"name": "Priority",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_5054236471108677944"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
780
],
"id": "41f85a7f-f580-485a-9615-219aebcf5ac1",
"name": "Business",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_1468334941681720900"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
620
],
"id": "c08a90b8-68ef-42ec-86ed-90e33a2423fd",
"name": "Newsletter",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_3193884425674762127"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
280
],
"id": "bec3ad90-2c75-4867-95c5-2dd10eb6b563",
"name": "Personal",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_6445490996376430945"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
440
],
"id": "20f6f706-855a-4499-be4b-7536d5ac3d8c",
"name": "Notifications",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"typeVersion": 1.2,
"position": [
2440,
780
],
"id": "f390d4bd-10eb-4daf-96cf-62207fb376a7",
"name": "OpenAI Chat Model",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsonSchemaExample": "{\n \"email_label\": \"business\"\n}"
},
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"typeVersion": 1.2,
"position": [
2660,
780
],
"id": "13ed7b95-080f-44f1-a818-2bc8cc1b2e08",
"name": "Structured Output Parser"
},
{
"parameters": {
"promptType": "define",
"text": "=Topic: {{ $json.subject }}\nDescription: {{ $json.text }}\nSender: {{ $json.from.text }}",
"hasOutputParser": true,
"options": {
"systemMessage": "=** Your Role **\nYou are an intelligent email assistant responsible for sorting incoming messages. Your task is to analyze the content, subject, and sender of each email and assign it to the appropriate category.\n\n** Categories **\nCategories for sorting:\n\n- priority: messages requiring immediate attention (from supervisors, clients)\n- business: correspondence related to current projects, contracts, meetings\n- newsletters: newsletter issues\n- administrative: invoices, contracts, formal documents\n- personal: private messages not related to work\n- notifications: messages from social media, Substack, Coinbase, YouTube\n- spam: unwanted messages, suspicious offers\n\n** Instructions **\nFor each email:\n\n- Analyze the content, subject, and sender\n- Assign it to the appropriate category\n- Add a label with the category\n- If you are unsure, do not label the message\n\n** Response Format **\nAlways return the result in JSON format:\n\n{\n \"email_label\": \"business\"\n}\n\nIMPORTANT \u2013 the response must always be in lowercase."
}
},
"type": "@n8n/n8n-nodes-langchain.agent",
"typeVersion": 1.8,
"position": [
2480,
560
],
"id": "af4b421c-fa18-412d-bf20-64602467dc8b",
"name": "Give a Label"
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"SPAM"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
1280,
1100
],
"id": "4eeedd09-1b11-49b0-bc90-60a0906b273e",
"name": "Spam",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "84ec2be6-ad6b-4ad4-8f8b-d31fafbfad20",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "priority",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Priority"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "9b600943-3604-4851-b84d-4da0948da2ef",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "personal",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Personal"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "d7f28656-aeab-4b2f-bd32-6111cb56ecc1",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "notifications",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Notifications"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "c14ca3c0-ef10-45b5-8acb-f0d0c1339624",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "newsletters",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Newsletter"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "business",
"operator": {
"type": "string",
"operation": "equals"
},
"id": "2673ebe3-59ce-4105-9fe9-e4beeb8f3148"
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Business"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "f0f6a9a2-fff0-4e7b-aed5-49887cb511eb",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "administrative",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Administrative"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "617af759-fada-4a67-bc06-be2b0b40989b",
"leftValue": "={{ $json.output.email_label }}",
"rightValue": "spam",
"operator": {
"type": "string",
"operation": "equals",
"name": "filter.operator.equals"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Spam"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.switch",
"typeVersion": 3.2,
"position": [
2900,
480
],
"id": "a57d66ae-050b-491c-988f-025a3d931aec",
"name": "Switch2"
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_2988657940917480641"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
940
],
"id": "cc983096-ac9f-4e86-97ac-2996c4eef3ab",
"name": "Administrative2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_139625704548697594"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
120
],
"id": "4c38c8c9-5547-4b29-b0bf-644b7d24c28e",
"name": "Priority2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_5054236471108677944"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
780
],
"id": "13adf1d0-f589-49a1-aeb7-001a508edb49",
"name": "Business2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_1468334941681720900"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
620
],
"id": "4216cdad-b381-4140-a5b9-aff977e599f2",
"name": "Newsletter2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_3193884425674762127"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
280
],
"id": "df031610-58a1-4932-bad2-d001a035f106",
"name": "Personal2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"Label_6445490996376430945"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
440
],
"id": "f7984c93-767d-4031-95d3-62b1db3721ad",
"name": "Notifications2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail1').item.json.id }}",
"labelIds": [
"SPAM"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
3180,
1100
],
"id": "2bea5c2d-0cf9-4326-af75-fcc08a5082b1",
"name": "Spam1",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Gmail Trigger": {
"main": [
[
{
"node": "Label Checker",
"type": "main",
"index": 0
}
]
]
},
"Filter": {
"main": [
[
{
"node": "Give a Label",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Gmail1",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model2": {
"ai_languageModel": [
[
{
"node": "Give a Label1",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Structured Output Parser1": {
"ai_outputParser": [
[
{
"node": "Give a Label1",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Switch1": {
"main": [
[
{
"node": "Priority",
"type": "main",
"index": 0
}
],
[
{
"node": "Personal",
"type": "main",
"index": 0
}
],
[
{
"node": "Notifications",
"type": "main",
"index": 0
}
],
[
{
"node": "Newsletter",
"type": "main",
"index": 0
}
],
[
{
"node": "Business",
"type": "main",
"index": 0
}
],
[
{
"node": "Administrative",
"type": "main",
"index": 0
}
],
[
{
"node": "Spam",
"type": "main",
"index": 0
}
]
]
},
"Label Checker": {
"main": [
[
{
"node": "Give a Label1",
"type": "main",
"index": 0
}
]
]
},
"Give a Label1": {
"main": [
[
{
"node": "Switch1",
"type": "main",
"index": 0
}
]
]
},
"Gmail1": {
"main": [
[
{
"node": "Filter",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Give a Label",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "Give a Label",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Give a Label": {
"main": [
[
{
"node": "Switch2",
"type": "main",
"index": 0
}
]
]
},
"Switch2": {
"main": [
[
{
"node": "Priority2",
"type": "main",
"index": 0
}
],
[
{
"node": "Personal2",
"type": "main",
"index": 0
}
],
[
{
"node": "Notifications2",
"type": "main",
"index": 0
}
],
[
{
"node": "Newsletter2",
"type": "main",
"index": 0
}
],
[
{
"node": "Business2",
"type": "main",
"index": 0
}
],
[
{
"node": "Administrative2",
"type": "main",
"index": 0
}
],
[
{
"node": "Spam1",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "930d3435-4cb0-4dcd-a8d9-1962ec40b6c0",
"meta": {
"templateCredsSetupCompleted": true
},
"id": "xE7MQpa3cLdxap7N",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2openAiApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
How this works
Effortlessly organise your Gmail inbox by automating the sorting and processing of incoming emails, saving hours of manual triage each week for busy professionals and small business owners. This workflow leverages AI to intelligently classify messages—such as labelling urgent client queries or archiving newsletters—and takes action like moving them to designated folders or drafting quick replies. The pivotal step involves the OpenAI Chat Model analysing email content to extract key details, followed by structured parsing that routes the information to tailored Gmail actions for seamless execution.
Use this workflow when you receive high volumes of mixed emails daily and need consistent, rule-based organisation without constant oversight, particularly in roles like sales or support. Avoid it for low-volume inboxes where manual handling suffices, or if your emails require highly customised human judgement beyond AI capabilities. Common variations include integrating calendar checks to flag meeting invites or expanding to other email providers like Outlook for broader coverage.
About this workflow
Inbox Manager. Uses gmailTrigger, lmChatOpenAi, outputParserStructured, agent. Event-driven trigger; 29 nodes.
Source: https://github.com/Khuzaima-AI-2112/n8n-automation-templates/blob/master/01_Bussiness-&-Support/06_Inbox-manager/Inbox_Manager.json — original creator credit. Request a take-down →
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