Ronnie Craig This workflow corresponds to n8n.io template #8695 — we link there as the canonical source.
This workflow follows the Agent → Gmail Tool recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"id": "ai-personal-assistant-template",
"meta": {
"templateCredsSetupCompleted": false
},
"name": "AI Personal Assistant - Task & Email Management",
"tags": [
"AI",
"Personal Assistant",
"Task Management",
"Email",
"Calendar",
"Telegram",
"Automation"
],
"nodes": [
{
"id": "0967f1ae-e72c-400b-90ae-5f00db89b6c8",
"name": "Route Text or Voice Messages",
"type": "n8n-nodes-base.switch",
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],
"parameters": {},
"typeVersion": 3.2
},
{
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],
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},
{
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"name": "Get Voice File from Telegram",
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],
"parameters": {},
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},
{
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],
"parameters": {},
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},
{
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],
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},
{
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],
"parameters": {},
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},
{
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],
"parameters": {},
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},
{
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"name": "Send Response to User",
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],
"parameters": {},
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},
{
"id": "e402aa49-ed75-42c9-b556-dd7fcda9c02c",
"name": "Read Unread Emails",
"type": "n8n-nodes-base.gmailTool",
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],
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},
{
"id": "f88f0636-9089-4d1f-8c68-5fba9c82fe91",
"name": "Send Email",
"type": "n8n-nodes-base.gmailTool",
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],
"parameters": {},
"typeVersion": 2.1
},
{
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"name": "Create Calendar Event",
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],
"parameters": {},
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},
{
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"name": "Read Calendar Events",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
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],
"parameters": {},
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},
{
"id": "726cd044-b6a5-4011-94dc-b4136fb6b21d",
"name": "Delete Calendar Event",
"type": "n8n-nodes-base.googleCalendarTool",
"position": [
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],
"parameters": {},
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},
{
"id": "3e2e086a-830b-4d8e-8f40-806b6383c183",
"name": "Read Task Sheet",
"type": "n8n-nodes-base.googleSheetsTool",
"position": [
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],
"parameters": {},
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},
{
"id": "26538fac-fd68-4b54-a487-2facd88dcaa7",
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"type": "n8n-nodes-base.googleSheetsTool",
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],
"parameters": {},
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},
{
"id": "88e4fa4b-ba99-406d-b74a-381d33ab17ca",
"name": "Update Task Status",
"type": "n8n-nodes-base.googleSheetsTool",
"position": [
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],
"parameters": {},
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},
{
"id": "1a7aa009-d58d-4053-9b8f-1bbe760b71aa",
"name": "Voice & Text Processing",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "19b18688-4e37-48b5-8243-aaaa893ae6c0",
"name": "AI Assistant Core",
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],
"parameters": {
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},
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},
{
"id": "ec48dede-c28d-4d68-9bba-82e7575e6a89",
"name": "Response Delivery",
"type": "n8n-nodes-base.stickyNote",
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],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "0914ec15-256a-4c04-9034-2e49a38995d8",
"name": "Task Management",
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],
"parameters": {
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},
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},
{
"id": "e24ae1ca-b2fd-44d7-bb06-72720c6f213b",
"name": "Email & Calendar",
"type": "n8n-nodes-base.stickyNote",
"position": [
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],
"parameters": {
"content": ""
},
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},
{
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"name": "Conversation Memory",
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],
"parameters": {},
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},
{
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"name": "Store User Chat ID",
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],
"parameters": {},
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},
{
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"parameters": {},
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},
{
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{
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"parameters": {},
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{
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{
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"name": "30-Minute Reminder Timer",
"type": "n8n-nodes-base.scheduleTrigger",
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],
"parameters": {},
"typeVersion": 1.2
},
{
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"name": "Reminder System",
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},
{
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"name": "Data Processing",
"type": "n8n-nodes-base.stickyNote",
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],
"parameters": {
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},
"typeVersion": 1
},
{
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"name": "Smart Filtering",
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],
"parameters": {
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},
{
"id": "9514def4-0e6b-4fbd-8a4c-ba9d5cabe4cd",
"name": "Message Formatting",
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],
"parameters": {
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{
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"parameters": {
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{
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"name": "Status Tracking",
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"parameters": {
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},
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},
{
"id": "b99eb786-32f8-4840-aaf9-704657f0dbb9",
"name": "Read Task Data",
"type": "n8n-nodes-base.googleSheets",
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],
"parameters": {},
"typeVersion": 4.5
},
{
"id": "26317f23-1eee-4af1-841f-a5828d1b77ba",
"name": "Template Overview",
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],
"parameters": {
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},
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},
{
"id": "9f789c5a-5e4e-4085-8144-8b5fdc9c62f1",
"name": "Prevent Duplicate Responses",
"type": "n8n-nodes-base.code",
"position": [
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],
"parameters": {},
"typeVersion": 2
},
{
"id": "0ef2d4e4-32e6-4d47-ba9d-5a8d4d8f573d",
"name": "OpenAI Language Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
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],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "20c12a44-423c-487f-9c72-a692f01f66e4",
"name": "Telegram Bot Trigger",
"type": "n8n-nodes-base.telegramTrigger",
"position": [
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],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "setup-instructions",
"name": "Setup Instructions",
"type": "n8n-nodes-base.stickyNote",
"position": [
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240
],
"parameters": {
"content": ""
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"timezone": "America/Chicago",
"callerPolicy": "workflowsFromSameOwner",
"executionOrder": "v1"
},
"versionId": "production-ready-v1",
"connections": {
"Send Email": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Add New Task": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Read Task Data": {
"main": [
[
{
"node": "Filter Due Tasks",
"type": "main",
"index": 0
}
]
]
},
"Read Task Sheet": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Filter Due Tasks": {
"main": [
[
{
"node": "Format Reminder Message",
"type": "main",
"index": 0
}
]
]
},
"Read Unread Emails": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Send Task Reminder": {
"main": [
[
{
"node": "Mark Reminder Sent",
"type": "main",
"index": 0
}
]
]
},
"Store User Chat ID": {
"main": [
[
{
"node": "Route Text or Voice Messages",
"type": "main",
"index": 0
}
]
]
},
"Update Task Status": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Conversation Memory": {
"ai_memory": [
[
{
"node": "AI Personal Assistant",
"type": "ai_memory",
"index": 0
}
]
]
},
"Download Voice File": {
"main": [
[
{
"node": "Transcribe Voice to Text",
"type": "main",
"index": 0
}
]
]
},
"Extract Text Message": {
"main": [
[
{
"node": "Merge Text and Voice Input",
"type": "main",
"index": 0
}
]
]
},
"Read Calendar Events": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Telegram Bot Trigger": {
"main": [
[
{
"node": "Store User Chat ID",
"type": "main",
"index": 0
}
]
]
},
"AI Personal Assistant": {
"main": [
[
{
"node": "Prevent Duplicate Responses",
"type": "main",
"index": 0
}
]
]
},
"Create Calendar Event": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"Delete Calendar Event": {
"ai_tool": [
[
{
"node": "AI Personal Assistant",
"type": "ai_tool",
"index": 0
}
]
]
},
"OpenAI Language Model": {
"ai_languageModel": [
[
{
"node": "AI Personal Assistant",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Format Reminder Message": {
"main": [
[
{
"node": "Send Task Reminder",
"type": "main",
"index": 0
}
]
]
},
"30-Minute Reminder Timer": {
"main": [
[
{
"node": "Read Task Data",
"type": "main",
"index": 0
}
]
]
},
"Transcribe Voice to Text": {
"main": [
[
{
"node": "Merge Text and Voice Input",
"type": "main",
"index": 0
}
]
]
},
"Merge Text and Voice Input": {
"main": [
[
{
"node": "AI Personal Assistant",
"type": "main",
"index": 0
}
]
]
},
"Prevent Duplicate Responses": {
"main": [
[
{
"node": "Send Response to User",
"type": "main",
"index": 0
}
]
]
},
"Get Voice File from Telegram": {
"main": [
[
{
"node": "Download Voice File",
"type": "main",
"index": 0
}
]
]
},
"Route Text or Voice Messages": {
"main": [
[
{
"node": "Extract Text Message",
"type": "main",
"index": 0
}
],
[
{
"node": "Get Voice File from Telegram",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Template Name: AI Personal Assistant - Task & Email Management Price: $27 Category: Productivity & Automation Difficulty: Intermediate Use Case: Personal productivity automation for busy professionals
Source: https://n8n.io/workflows/8695/ — original creator credit. Request a take-down →
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