Kumar SmartFlow Craft This workflow corresponds to n8n.io template #14142 — we link there as the canonical source.
This workflow follows the Gmail → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "eadabcf2-059a-4624-8642-25f798604dcd",
"name": "Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
17600,
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],
"parameters": {
"color": 7,
"width": 680,
"height": 484,
"content": "## Employee Onboarding Orchestrator\nVersion 1.0.0 \u2014 HR\n\nAutomates the complete Day 0-30 onboarding sequence. Provisions a Google Workspace account, sends a Slack welcome, creates a Notion onboarding page with a 5-task checklist, and sends a welcome email. Checks task completion at Day 7 \u2014 alerts the manager if tasks are incomplete \u2014 then sends a Day 30 completion message.\n\nOnly credentials need to be configured. All parameters, prompts, and logic are ready to use."
},
"typeVersion": 1
},
{
"id": "8ac7a181-a2e1-4f2f-8732-739dbf76d05d",
"name": "Prerequisites",
"type": "n8n-nodes-base.stickyNote",
"position": [
18304,
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],
"parameters": {
"color": 5,
"width": 520,
"height": 484,
"content": "## Prerequisites\n- Google Workspace Admin SDK\n (Google OAuth2 with admin.directory.user.create scope)\n- Slack Bot token with chat:write scope\n- Notion integration token with database access\n- Gmail OAuth2 credential\n\nWebhook payload (JSON POST):\n{\n \"employee_name\": \"Jane Smith\",\n \"employee_email\": \"jane@company.com\",\n \"manager_email\": \"mgr@company.com\",\n \"department\": \"Engineering\",\n \"start_date\": \"2025-04-01\",\n \"employee_id\": \"EMP-0042\"\n}"
},
"typeVersion": 1
},
{
"id": "a0938ca8-04ef-42cc-9e71-985df02d99c8",
"name": "Setup Required",
"type": "n8n-nodes-base.stickyNote",
"position": [
18848,
5408
],
"parameters": {
"color": 3,
"width": 520,
"height": 484,
"content": "## Setup Required\n1. Provision Google Account\n Set Google OAuth2 credential\n2. Post Welcome Slack + Alert Manager\n Set Slack credential\n Replace C00GENERAL000 with real channel ID\n Replace C00MANAGERS000 with real channel ID\n3. Create Notion Onboarding Page\n Set Notion credential\n Replace YOUR_ONBOARDING_DB_ID with real DB ID\n4. Check Completed Tasks\n Same Notion credential and DB ID\n5. Send Welcome Email\n Set Gmail credential"
},
"typeVersion": 1
},
{
"id": "35c7dec4-af86-4b20-b5f4-2c08aeb14997",
"name": "How It Works",
"type": "n8n-nodes-base.stickyNote",
"position": [
19392,
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],
"parameters": {
"color": 4,
"width": 500,
"height": 484,
"content": "## How It Works\n1. HR system sends a POST to the webhook\n with the new employee details\n2. Google Workspace account is provisioned\n with a temporary password\n3. Welcome message posted to #general\n4. Notion page created with 5-task checklist\n5. Welcome email sent with login details\n and checklist summary\n6. Execution pauses 7 days\n7. Notion queried for tasks with Status = Done\n8. Fewer than 3 done: manager alert posted\n 3 or more done: execution pauses 23 more\n days then sends Day 30 completion message"
},
"typeVersion": 1
},
{
"id": "541332e4-356a-452d-9fbe-583e06afb872",
"name": "New Employee Webhook",
"type": "n8n-nodes-base.webhook",
"position": [
17840,
6112
],
"parameters": {
"path": "onboarding",
"options": {},
"httpMethod": "POST",
"responseMode": "responseNode"
},
"typeVersion": 2
},
{
"id": "537d4372-24cd-4a3d-a5eb-b682844df5f8",
"name": "Build Payload note",
"type": "n8n-nodes-base.stickyNote",
"position": [
18000,
5984
],
"parameters": {
"width": 250,
"height": 60,
"content": "Validates required fields and builds a clean structured payload"
},
"typeVersion": 1
},
{
"id": "b8667aee-34ab-4c98-8b40-7fdbbeef178b",
"name": "Build Payload",
"type": "n8n-nodes-base.code",
"position": [
18112,
6112
],
"parameters": {
"jsCode": "const body = $json.body || $json;\nconst required = ['employee_name','employee_email','manager_email','department','start_date','employee_id'];\nfor (const f of required) {\n if (!body[f]) throw new Error(`Missing required field: ${f}`);\n}\nconst parts = body.employee_name.trim().split(' ');\nreturn [{ json: {\n employee_id: body.employee_id,\n employee_name: body.employee_name.trim(),\n first_name: parts[0],\n last_name: parts.slice(1).join(' ') || parts[0],\n employee_email: body.employee_email.toLowerCase().trim(),\n manager_email: body.manager_email.toLowerCase().trim(),\n department: body.department.trim(),\n start_date: body.start_date,\n temp_password: `Onboard@${body.employee_id}!`,\n org_unit: `/Departments/${body.department.trim()}`\n}}];"
},
"typeVersion": 2
},
{
"id": "7c4beb5f-de41-4575-b703-446f36bb19f7",
"name": "Provision Google note",
"type": "n8n-nodes-base.stickyNote",
"position": [
18304,
5984
],
"parameters": {
"width": 270,
"height": 60,
"content": "Creates Google Workspace account via Admin Directory API"
},
"typeVersion": 1
},
{
"id": "696bf943-055b-4ea6-9c2d-5a76f352a989",
"name": "Provision Google Account",
"type": "n8n-nodes-base.httpRequest",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
18368,
6112
],
"parameters": {
"url": "https://admin.googleapis.com/admin/directory/v1/users",
"method": "POST",
"options": {
"response": {
"response": {
"neverError": true
}
}
},
"sendBody": true,
"authentication": "predefinedCredentialType",
"bodyParameters": {
"parameters": [
{}
]
},
"nodeCredentialType": "googleOAuth2Api"
},
"retryOnFail": true,
"typeVersion": 4.2,
"waitBetweenTries": 2000
},
{
"id": "7d033aef-fb0c-49b7-8fed-84c12cf8c3b8",
"name": "Welcome Slack note",
"type": "n8n-nodes-base.stickyNote",
"position": [
18592,
5984
],
"parameters": {
"width": 250,
"height": 60,
"content": "Posts welcome message to #general channel"
},
"typeVersion": 1
},
{
"id": "1cdd894f-3923-4bfb-a744-f741093fefbf",
"name": "Post Welcome Slack",
"type": "n8n-nodes-base.slack",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
18624,
6096
],
"parameters": {
"text": "=Welcome to the team, *{{ $('Build Payload').item.json.employee_name }}*! They are joining the *{{ $('Build Payload').item.json.department }}* team on {{ $('Build Payload').item.json.start_date }}.",
"otherOptions": {
"mrkdwn": true
}
},
"retryOnFail": true,
"typeVersion": 2.3,
"waitBetweenTries": 2000
},
{
"id": "05037c2e-e341-45e7-bf52-26e6bd8b3446",
"name": "Create Notion note",
"type": "n8n-nodes-base.stickyNote",
"position": [
18880,
5984
],
"parameters": {
"width": 280,
"height": 60,
"content": "Creates onboarding page with 5-task checklist in Notion database"
},
"typeVersion": 1
},
{
"id": "4bed5373-c230-4beb-b592-aef144f5b447",
"name": "Create Notion Onboarding Page",
"type": "n8n-nodes-base.notion",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
18912,
6080
],
"parameters": {
"title": "=Onboarding: {{ $('Build Payload').item.json.employee_name }}",
"pageId": {
"__rl": true,
"mode": "url",
"value": ""
},
"blockUi": {
"blockValues": [
{
"type": "to_do",
"textContent": "Complete IT setup and laptop configuration"
},
{
"type": "to_do",
"textContent": "Read and sign the employee handbook"
},
{
"type": "to_do",
"textContent": "Complete mandatory compliance training"
},
{
"type": "to_do",
"textContent": "Schedule 1:1 with manager"
},
{
"type": "to_do",
"textContent": "Set up all required software accounts"
}
]
},
"options": {}
},
"retryOnFail": true,
"typeVersion": 2.2,
"waitBetweenTries": 2000
},
{
"id": "a199944b-34ab-4cbc-a7cd-7e8a328b2e69",
"name": "Send Welcome Email",
"type": "n8n-nodes-base.gmail",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
19152,
6064
],
"parameters": {
"sendTo": "={{ $('Build Payload').item.json.employee_email }}",
"message": "=<h2>Welcome, {{ $('Build Payload').item.json.first_name }}!</h2><p>We are thrilled to have you join the <strong>{{ $('Build Payload').item.json.department }}</strong> team.</p><h3>Your login details</h3><p><strong>Email:</strong> {{ $('Build Payload').item.json.employee_email }}<br><strong>Temporary password:</strong> {{ $('Build Payload').item.json.temp_password }}<br>Please change your password on first login.</p><h3>Your first-week checklist</h3><ul><li>Complete IT setup and laptop configuration</li><li>Read and sign the employee handbook</li><li>Complete mandatory compliance training</li><li>Schedule a 1:1 with your manager</li><li>Set up all required software accounts</li></ul><p>Your onboarding page in Notion has been created. Your manager will share access shortly.</p>",
"options": {},
"subject": "=Welcome to the team, {{ $('Build Payload').item.json.first_name }}!"
},
"retryOnFail": true,
"typeVersion": 2.1,
"waitBetweenTries": 2000
},
{
"id": "2633ac53-d4a9-4566-899d-f692d4e92bfc",
"name": "Wait 7 Days note",
"type": "n8n-nodes-base.stickyNote",
"position": [
19360,
5952
],
"parameters": {
"width": 220,
"height": 60,
"content": "Pauses workflow execution for exactly 7 days"
},
"typeVersion": 1
},
{
"id": "0de37003-31b0-4cc4-94b4-043cd3fad4ac",
"name": "Wait 7 Days",
"type": "n8n-nodes-base.wait",
"position": [
19424,
6048
],
"parameters": {
"unit": "days",
"amount": 7
},
"typeVersion": 1.1
},
{
"id": "a64c0c42-821a-4264-ab77-f4fdc04efaa2",
"name": "Check Tasks note",
"type": "n8n-nodes-base.stickyNote",
"position": [
19648,
5952
],
"parameters": {
"width": 270,
"height": 60,
"content": "Queries Notion for tasks with Status = Done for this employee"
},
"typeVersion": 1
},
{
"id": "d727625f-543d-49e4-a88f-226e0504860c",
"name": "Check Completed Tasks",
"type": "n8n-nodes-base.notion",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
19680,
6048
],
"parameters": {
"limit": 10,
"options": {},
"resource": "databasePage",
"operation": "getAll",
"databaseId": {
"__rl": true,
"mode": "id",
"value": "YOUR_ONBOARDING_DB_ID"
}
},
"retryOnFail": true,
"typeVersion": 2.2,
"waitBetweenTries": 2000
},
{
"id": "6d6cc602-e05b-4640-84ca-66123f0b614c",
"name": "3+ Tasks Complete?",
"type": "n8n-nodes-base.if",
"position": [
19920,
6096
],
"parameters": {
"options": {},
"conditions": {
"options": {
"typeValidation": "loose"
},
"combinator": "and",
"conditions": [
{
"id": "c1",
"operator": {
"type": "number",
"operation": "gte"
},
"leftValue": "={{ $items().length }}",
"rightValue": 3
}
]
}
},
"typeVersion": 2.2
},
{
"id": "ad88bf2a-e25c-4ff4-b6a5-8a96149f356c",
"name": "Wait Until Day 30",
"type": "n8n-nodes-base.wait",
"position": [
20192,
5936
],
"parameters": {
"unit": "days",
"amount": 23
},
"typeVersion": 1.1
},
{
"id": "c0a8d7f8-b325-4d94-90c7-863a705c3283",
"name": "Day 30 Completion Message",
"type": "n8n-nodes-base.slack",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
20448,
5936
],
"parameters": {
"text": "=*{{ $('Build Payload').item.json.employee_name }}* has completed their 30-day onboarding in the *{{ $('Build Payload').item.json.department }}* department. All tasks marked complete.",
"otherOptions": {
"mrkdwn": true
}
},
"retryOnFail": true,
"typeVersion": 2.3,
"waitBetweenTries": 2000
},
{
"id": "5d422142-8527-4757-937e-8ff59fbf8608",
"name": "Alert Manager \u2014 Incomplete Tasks",
"type": "n8n-nodes-base.slack",
"onError": "continueErrorOutput",
"maxTries": 3,
"position": [
20192,
6336
],
"parameters": {
"text": "=*Action required:* {{ $('Build Payload').item.json.employee_name }} has fewer than 3 onboarding tasks completed after 7 days.\n\nEmployee: {{ $('Build Payload').item.json.employee_email }}\nDepartment: {{ $('Build Payload').item.json.department }}\nStart date: {{ $('Build Payload').item.json.start_date }}\n\nPlease follow up directly.",
"otherOptions": {
"mrkdwn": true
}
},
"retryOnFail": true,
"typeVersion": 2.3,
"waitBetweenTries": 2000
}
],
"connections": {
"Wait 7 Days": {
"main": [
[
{
"node": "Check Completed Tasks",
"type": "main",
"index": 0
}
]
]
},
"Build Payload": {
"main": [
[
{
"node": "Provision Google Account",
"type": "main",
"index": 0
}
]
]
},
"Wait Until Day 30": {
"main": [
[
{
"node": "Day 30 Completion Message",
"type": "main",
"index": 0
}
]
]
},
"3+ Tasks Complete?": {
"main": [
[
{
"node": "Wait Until Day 30",
"type": "main",
"index": 0
}
],
[
{
"node": "Alert Manager \u2014 Incomplete Tasks",
"type": "main",
"index": 0
}
]
]
},
"Post Welcome Slack": {
"main": [
[
{
"node": "Create Notion Onboarding Page",
"type": "main",
"index": 0
}
]
]
},
"Send Welcome Email": {
"main": [
[
{
"node": "Wait 7 Days",
"type": "main",
"index": 0
}
]
]
},
"New Employee Webhook": {
"main": [
[
{
"node": "Build Payload",
"type": "main",
"index": 0
}
]
]
},
"Check Completed Tasks": {
"main": [
[
{
"node": "3+ Tasks Complete?",
"type": "main",
"index": 0
}
]
]
},
"Provision Google Account": {
"main": [
[
{
"node": "Post Welcome Slack",
"type": "main",
"index": 0
}
]
]
},
"Create Notion Onboarding Page": {
"main": [
[
{
"node": "Send Welcome Email",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks. 🔐 Provisions Google Workspace account via Admin API 💬 Posts a personalised welcome message to Slack 📝 Creates a Notion onboarding page pre-filled with…
Source: https://n8n.io/workflows/14142/ — original creator credit. Request a take-down →
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