Mychel Garzon This workflow corresponds to n8n.io template #15628 — we link there as the canonical source.
This workflow follows the Agent → Error Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "FaVKjslhnoxgrLBW",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "M365 Employee Onboarding Orchestrator (Microsoft Agent 365)",
"tags": [],
"nodes": [
{
"id": "c98b993b-5c74-4150-8f35-291501892e85",
"name": "README",
"type": "n8n-nodes-base.stickyNote",
"position": [
2368,
1120
],
"parameters": {
"width": 620,
"height": 386,
"content": "## M365 Employee Onboarding Orchestrator\n\n### Overview\nThis agent is invoked by HR in Teams or Outlook (via @mention or email) when a new employee\nis added in the HRIS system. It orchestrates the full onboarding stack inside Microsoft 365.\n\n### Production Failsafes Added:\n- **True Parallel Execution:** All 4 major tasks run independently from the parser.\n- **Continue On Fail:** ALL M365 and AI action nodes output error items to downstream Wait nodes.\n- **Dynamic Validation:** The final Adaptive Card pulls live URLs and IDs, showing \u274c for failed branches.\n- **Global Error Trigger:** Catches unhandled workflow crashes.\n"
},
"typeVersion": 1
},
{
"id": "5f12912b-23d5-4553-a157-86ac6dbc1183",
"name": "Microsoft Agent 365",
"type": "@n8n/n8n-nodes-langchain.microsoftAgent365Trigger",
"position": [
3104,
1264
],
"parameters": {
"options": {}
},
"typeVersion": 1.1
},
{
"id": "38e642f0-bb95-4437-8f5c-982631de8d8f",
"name": "Parse New Hire + Config",
"type": "n8n-nodes-base.code",
"position": [
3456,
1264
],
"parameters": {
"jsCode": "const payload = $input.first().json;\nconst rawText = payload.text || payload.body?.content || payload.message || '';\n\nconst extract = (label) => {\n const regex = new RegExp(`${label}[:\\\\s]+([^|\\\\n]+)`, 'i');\n const match = rawText.match(regex);\n return match ? match[1].trim() : '';\n};\n\nconst newHire = {\n fullName: extract('Name') || extract('Employee') || 'New Employee',\n role: extract('Role') || extract('Title') || extract('Position') || 'Team Member',\n department: extract('Department') || extract('Team') || 'General',\n startDate: extract('StartDate') || extract('Start Date') || extract('Start') ||\n new Date(Date.now() + 7 * 24 * 60 * 60 * 1000).toISOString().split('T')[0],\n managerEmail: extract('Manager') || extract('ReportsTo') || '',\n location: extract('Location') || extract('Office') || 'Remote',\n email: extract('Email') || extract('WorkEmail') || ''\n};\n\nconst folderName = `${newHire.fullName} - ${newHire.role} - ${newHire.startDate}`\n .replace(/[<>:\"/\\\\|?*]/g, '-').trim();\n\nconst SHAREPOINT_SITE_ID = 'REPLACE_WITH_YOUR_SHAREPOINT_SITE_ID';\nconst SHAREPOINT_LIST_ID = 'REPLACE_WITH_YOUR_ONBOARDING_LIST_ID';\nconst ONEDRIVE_PARENT_FOLDER_PATH = '/HR/NewHires'; \nconst TEAMS_HR_TEAM_ID = 'REPLACE_WITH_YOUR_HR_TEAM_ID';\nconst TEAMS_ONBOARDING_CHANNEL_ID = 'REPLACE_WITH_YOUR_ONBOARDING_CHANNEL_ID';\nconst OUTLOOK_HR_MAILBOX = 'user@example.com';\n\nreturn [{\n json: {\n ...newHire,\n folderName,\n SHAREPOINT_SITE_ID,\n SHAREPOINT_LIST_ID,\n ONEDRIVE_PARENT_FOLDER_PATH,\n TEAMS_HR_TEAM_ID,\n TEAMS_ONBOARDING_CHANNEL_ID,\n OUTLOOK_HR_MAILBOX,\n rawText,\n triggeredAt: new Date().toISOString()\n }\n}];"
},
"typeVersion": 2
},
{
"id": "f2dd72b9-1c1f-431b-b03f-3326b9eca332",
"name": "SharePoint: Create Onboarding Entry",
"type": "n8n-nodes-base.microsoftSharePoint",
"onError": "continueErrorOutput",
"position": [
4288,
1008
],
"parameters": {
"site": {
"__rl": true,
"mode": "list",
"value": ""
},
"requestOptions": {}
},
"typeVersion": 1
},
{
"id": "babf6b34-77b7-47d2-9568-308fe4958ffd",
"name": "OneDrive: Create Employee Folder",
"type": "n8n-nodes-base.microsoftOneDrive",
"onError": "continueErrorOutput",
"position": [
3904,
1248
],
"parameters": {
"operation": "createFolder"
},
"typeVersion": 1
},
{
"id": "c5a20a87-4005-44e9-94fc-ad4c2a134a9d",
"name": "Build SubFolder Paths",
"type": "n8n-nodes-base.code",
"position": [
4144,
1232
],
"parameters": {
"jsCode": "const basePath = $('Parse New Hire + Config').first().json.ONEDRIVE_PARENT_FOLDER_PATH\n + '/' + $('Parse New Hire + Config').first().json.folderName;\n\nconst subFolders = ['01 - Contracts', '02 - Equipment', '03 - Training', '04 - Benefits', '05 - Personal Documents'];\n\nreturn subFolders.map(folder => ({\n json: { folderPath: `${basePath}/${folder}`, newHireData: $('Parse New Hire + Config').first().json }\n}));"
},
"typeVersion": 2
},
{
"id": "2ee7a1ea-c107-44e0-a2b5-077c67038df7",
"name": "OneDrive: Create SubFolders",
"type": "n8n-nodes-base.microsoftOneDrive",
"onError": "continueErrorOutput",
"position": [
4336,
1232
],
"parameters": {
"operation": "createFolder"
},
"typeVersion": 1
},
{
"id": "40e66bce-ac04-43fb-816c-42ad184cf84f",
"name": "Limit SubFolders Array",
"type": "n8n-nodes-base.itemLists",
"position": [
4624,
1216
],
"parameters": {
"operation": "limit"
},
"typeVersion": 3
},
{
"id": "d914428a-263f-438e-9665-28798dc905a1",
"name": "Wait: SP & OneDrive",
"type": "n8n-nodes-base.merge",
"position": [
5024,
1008
],
"parameters": {
"mode": "wait",
"options": {}
},
"typeVersion": 2.1
},
{
"id": "a355dbfc-77bd-41fd-9fa5-5f97438a4983",
"name": "Teams: Create Onboarding Channel",
"type": "n8n-nodes-base.microsoftTeams",
"onError": "continueErrorOutput",
"position": [
3968,
1584
],
"parameters": {
"teamId": "={{ $('Parse New Hire + Config').first().json.TEAMS_HR_TEAM_ID }}",
"options": {}
},
"typeVersion": 2
},
{
"id": "d2e392dc-ae6e-44cf-a7c4-8aacd5a0b602",
"name": "AI: Generate Welcome Email",
"type": "@n8n/n8n-nodes-langchain.agent",
"onError": "continueErrorOutput",
"position": [
3936,
1776
],
"parameters": {
"text": "={{ 'Write a warm, personalised welcome email for a new employee with these details:\\n\\nName: ' + $('Parse New Hire + Config').first().json.fullName + '\\nRole: ' + $('Parse New Hire + Config').first().json.role + '\\nDepartment: ' + $('Parse New Hire + Config').first().json.department + '\\nStart Date: ' + $('Parse New Hire + Config').first().json.startDate + '\\nLocation: ' + $('Parse New Hire + Config').first().json.location }}",
"options": {
"systemMessage": "You are the company's People Operations team writing a welcome email to a new employee.\nWrite a warm, professional, and concise welcome email. Tone: friendly but not over-the-top.\nDo NOT use em dashes. Use short paragraphs.\nInclude:\n- Genuine welcome using their first name\n- One sentence acknowledging their role and what the team is excited about\n- What happens on day 1 (they will receive a calendar invite from their manager)\n- One sentence about culture / what makes working here special\n- Closing with excitement about them joining\nSign off as: The People Operations Team\nReturn ONLY the email body text, no subject line, no preamble, no JSON."
},
"promptType": "define"
},
"typeVersion": 1.7
},
{
"id": "0a8bc319-53b6-40b0-9c18-00a8c511bb76",
"name": "Claude Sonnet 4",
"type": "@n8n/n8n-nodes-langchain.lmChatAnthropic",
"position": [
3936,
1936
],
"parameters": {
"model": "claude-sonnet-4-20250514",
"options": {}
},
"typeVersion": 1.2
},
{
"id": "5ecb5688-be82-4988-81c4-918237f86e2a",
"name": "Outlook: Send Welcome Email",
"type": "n8n-nodes-base.microsoftOutlook",
"onError": "continueErrorOutput",
"position": [
4368,
1760
],
"parameters": {
"subject": "={{ 'Welcome to the team, ' + $('Parse New Hire + Config').first().json.fullName.split(' ')[0] + '!' }}",
"toRecipients": "={{ $('Parse New Hire + Config').first().json.email }}",
"additionalFields": {}
},
"typeVersion": 2
},
{
"id": "18b266d0-10b9-41ab-859e-539d90c322db",
"name": "Wait: Teams & Email",
"type": "n8n-nodes-base.merge",
"position": [
4704,
1744
],
"parameters": {
"mode": "wait",
"options": {}
},
"typeVersion": 2.1
},
{
"id": "68b7123b-9df1-4979-a8cc-8d8ceae50fe5",
"name": "Wait: All Branches",
"type": "n8n-nodes-base.merge",
"position": [
5264,
1088
],
"parameters": {
"mode": "wait",
"options": {}
},
"typeVersion": 2.1
},
{
"id": "83073cc0-44ea-4749-8f0c-b509a8f9ef1f",
"name": "Build HR Summary Card",
"type": "n8n-nodes-base.code",
"position": [
5536,
1088
],
"parameters": {
"jsCode": "const hire = $('Parse New Hire + Config').first().json;\n\n// Dynamically pull execution results from the true parallel branches\nconst spItem = $('SharePoint: Create Onboarding Entry').first().json || {};\nconst odFolder = $('OneDrive: Create Employee Folder').first().json || {};\nconst teamsChannel = $('Teams: Create Onboarding Channel').first().json || {};\nconst emailRes = $('Outlook: Send Welcome Email').first().json || {};\n\nconst spSuccess = spItem.id ? `\u2705 SharePoint List Item ID: ${spItem.id}` : '\u274c SharePoint List Update Failed';\nconst odSuccess = odFolder.webUrl ? `\u2705 [OneDrive Folder Provisioned](${odFolder.webUrl})` : '\u274c OneDrive Provisioning Failed';\nconst teamsSuccess = teamsChannel.webUrl ? `\u2705 [Teams Channel Created](${teamsChannel.webUrl})` : '\u274c Teams Channel Creation Failed';\nconst emailSuccess = emailRes.id ? `\u2705 Welcome email sent to ${hire.email}` : '\u274c AI Generation or Email Failed';\n\nconst adaptiveCard = {\n type: 'AdaptiveCard',\n '$schema': 'http://adaptivecards.io/schemas/adaptive-card.json',\n version: '1.5',\n body: [\n {\n type: 'TextBlock',\n text: `\ud83c\udf89 New Team Member Onboarded: ${hire.fullName}`,\n weight: 'Bolder',\n size: 'Medium',\n color: 'Good',\n wrap: true\n },\n {\n type: 'FactSet',\n facts: [\n { title: 'Role', value: hire.role },\n { title: 'Department', value: hire.department },\n { title: 'Start Date', value: hire.startDate },\n { title: 'Location', value: hire.location },\n { title: 'Manager', value: hire.managerEmail || 'TBD' }\n ]\n },\n {\n type: 'TextBlock',\n text: '**Onboarding Task Status:**',\n weight: 'Bolder',\n spacing: 'Medium'\n },\n {\n type: 'TextBlock',\n text: `${spSuccess}\\n${odSuccess}\\n${teamsSuccess}\\n${emailSuccess}`,\n wrap: true,\n spacing: 'None'\n }\n ]\n};\n\nreturn [{\n json: {\n adaptiveCard: JSON.stringify(adaptiveCard),\n teamId: hire.TEAMS_HR_TEAM_ID,\n channelId: hire.TEAMS_ONBOARDING_CHANNEL_ID\n }\n}];"
},
"typeVersion": 2
},
{
"id": "e76850bd-b19e-4b00-bbcc-ca3e8b35ac8b",
"name": "Teams: Post HR Summary Card",
"type": "n8n-nodes-base.microsoftTeams",
"position": [
5808,
1088
],
"parameters": {
"operation": "post"
},
"typeVersion": 2
},
{
"id": "2fee7dca-1f41-4c26-86b9-f33e54834c65",
"name": "Error Trigger",
"type": "n8n-nodes-base.errorTrigger",
"position": [
3104,
1904
],
"parameters": {},
"typeVersion": 1
},
{
"id": "9dbef3e4-4802-4982-b603-45637cdaf587",
"name": "Build Error Alert Card",
"type": "n8n-nodes-base.code",
"position": [
3328,
1904
],
"parameters": {
"jsCode": "const errorData = $input.first().json;\n\nconst adaptiveCard = {\n type: 'AdaptiveCard',\n '$schema': 'http://adaptivecards.io/schemas/adaptive-card.json',\n version: '1.5',\n body: [\n {\n type: 'TextBlock',\n text: `\ud83d\udea8 Onboarding Workflow Critical Failure`,\n weight: 'Bolder',\n size: 'Medium',\n color: 'Attention',\n wrap: true\n },\n {\n type: 'FactSet',\n facts: [\n { title: 'Failed Node', value: errorData.execution.lastNodeExecuted },\n { title: 'Error Message', value: errorData.execution.error.message },\n { title: 'Workflow ID', value: errorData.workflow.id }\n ]\n }\n ]\n};\n\nreturn [{\n json: {\n adaptiveCard: JSON.stringify(adaptiveCard),\n teamId: 'REPLACE_WITH_YOUR_HR_TEAM_ID',\n channelId: 'REPLACE_WITH_YOUR_ONBOARDING_CHANNEL_ID'\n }\n}];"
},
"typeVersion": 2
},
{
"id": "0a87e049-f953-4c1b-a35d-8285285aae99",
"name": "Teams: Post Error Alert",
"type": "n8n-nodes-base.microsoftTeams",
"position": [
3552,
1904
],
"parameters": {
"operation": "post"
},
"typeVersion": 2
},
{
"id": "a5907727-c132-4f5d-8cf1-c78d583cef2b",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
3040,
1792
],
"parameters": {
"color": 7,
"width": 736,
"height": 268,
"content": "### Global Error Failsafe\nCatches severe, unhandled workflow crashes (e.g., node timeout, Anthropic API drop, out-of-memory) and alerts the IT/HR channel immediately."
},
"typeVersion": 1
},
{
"id": "10f9ded5-d23f-40c8-9fd7-ca8a6b0bbf1e",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
3072,
1152
],
"parameters": {
"color": 7,
"width": 560,
"height": 300,
"content": "### Ingestion & Payload Parsing\nListens for the Agent 365 trigger and extracts the employee data using regex. Sets up core tenant IDs for downstream nodes"
},
"typeVersion": 1
},
{
"id": "28fd8c28-9e47-4181-af64-f62d19c8b904",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
3824,
912
],
"parameters": {
"color": 7,
"width": 1088,
"height": 508,
"content": "### Ingestion & Payload Parsing\nCreates the employee's SharePoint entry and provisions their personal OneDrive space. Handles the array mapping to generate the 5 required templated sub-folders."
},
"typeVersion": 1
},
{
"id": "c15dd002-af34-4bb9-b278-1481fdcd0f54",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
3824,
1472
],
"parameters": {
"color": 7,
"width": 1088,
"height": 588,
"content": "### Communications Pipeline\nProvisions the private cohort channel in Teams and leverages Claude to write a highly contextual, personalized welcome email sent via Outlook."
},
"typeVersion": 1
},
{
"id": "b476f704-2f3a-4ba3-8873-3b4cf3aa1072",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
4960,
912
],
"parameters": {
"color": 7,
"width": 1088,
"height": 508,
"content": "### Parallel Sync & Summary\nWaits for all parallel branches to resolve (whether they succeed or pass an error item via 'Continue on Fail'). Dynamically validates the outputs and posts a final markdown summary card to HR."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"binaryMode": "separate",
"executionOrder": "v1"
},
"versionId": "77157b6c-e1e3-4270-976d-1246ae5e75fd",
"connections": {
"Error Trigger": {
"main": [
[
{
"node": "Build Error Alert Card",
"type": "main",
"index": 0
}
]
]
},
"Claude Sonnet 4": {
"ai_languageModel": [
[
{
"node": "AI: Generate Welcome Email",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Wait: All Branches": {
"main": [
[
{
"node": "Build HR Summary Card",
"type": "main",
"index": 0
}
]
]
},
"Microsoft Agent 365": {
"main": [
[
{
"node": "Parse New Hire + Config",
"type": "main",
"index": 0
}
]
]
},
"Wait: SP & OneDrive": {
"main": [
[
{
"node": "Wait: All Branches",
"type": "main",
"index": 0
}
]
]
},
"Wait: Teams & Email": {
"main": [
[
{
"node": "Wait: All Branches",
"type": "main",
"index": 1
}
]
]
},
"Build HR Summary Card": {
"main": [
[
{
"node": "Teams: Post HR Summary Card",
"type": "main",
"index": 0
}
]
]
},
"Build SubFolder Paths": {
"main": [
[
{
"node": "OneDrive: Create SubFolders",
"type": "main",
"index": 0
}
]
]
},
"Build Error Alert Card": {
"main": [
[
{
"node": "Teams: Post Error Alert",
"type": "main",
"index": 0
}
]
]
},
"Limit SubFolders Array": {
"main": [
[
{
"node": "Wait: SP & OneDrive",
"type": "main",
"index": 1
}
]
]
},
"Parse New Hire + Config": {
"main": [
[
{
"node": "SharePoint: Create Onboarding Entry",
"type": "main",
"index": 0
},
{
"node": "OneDrive: Create Employee Folder",
"type": "main",
"index": 0
},
{
"node": "Teams: Create Onboarding Channel",
"type": "main",
"index": 0
},
{
"node": "AI: Generate Welcome Email",
"type": "main",
"index": 0
}
]
]
},
"AI: Generate Welcome Email": {
"main": [
[
{
"node": "Outlook: Send Welcome Email",
"type": "main",
"index": 0
}
]
]
},
"OneDrive: Create SubFolders": {
"main": [
[
{
"node": "Limit SubFolders Array",
"type": "main",
"index": 0
}
]
]
},
"Outlook: Send Welcome Email": {
"main": [
[
{
"node": "Wait: Teams & Email",
"type": "main",
"index": 1
}
]
]
},
"OneDrive: Create Employee Folder": {
"main": [
[
{
"node": "Build SubFolder Paths",
"type": "main",
"index": 0
}
]
]
},
"Teams: Create Onboarding Channel": {
"main": [
[
{
"node": "Wait: Teams & Email",
"type": "main",
"index": 0
}
]
]
},
"SharePoint: Create Onboarding Entry": {
"main": [
[
{
"node": "Wait: SP & OneDrive",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Stop managing onboarding as a checklist. Let automation handle the infrastructure so you can focus on the people.
Source: https://n8n.io/workflows/15628/ — original creator credit. Request a take-down →
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