Łukasz This workflow corresponds to n8n.io template #3507 — we link there as the canonical source.
This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "WUX0BsRA1dbzTKnl",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Email mailbox as Todoist tasks",
"tags": [],
"nodes": [
{
"id": "5b711a67-3d03-4687-a550-0514e2a5d251",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
-220,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5862ae85-d48b-49a6-9c9f-4a682d42af78",
"name": "Mark As Read",
"type": "n8n-nodes-base.gmail",
"position": [
580,
-240
],
"parameters": {
"messageId": "={{ $json.id }}",
"operation": "markAsRead"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "19655c59-dc43-4d3d-aaa1-a23e0b5c64e2",
"name": "Star",
"type": "n8n-nodes-base.gmail",
"position": [
780,
-240
],
"parameters": {
"labelIds": [
"STARRED"
],
"messageId": "={{ $json.id }}",
"operation": "addLabels"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "62eeda04-39b2-4423-90e4-7d6518210b00",
"name": "Get Starred From Inbox",
"type": "n8n-nodes-base.gmail",
"position": [
300,
20
],
"parameters": {
"filters": {
"labelIds": [
"STARRED",
"INBOX"
]
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "dfd857e6-7728-4d7e-88ad-c20ffab1a90b",
"name": "Get Unread From Inbox",
"type": "n8n-nodes-base.gmail",
"position": [
300,
-160
],
"parameters": {
"filters": {
"labelIds": [
"INBOX"
],
"readStatus": "unread"
},
"operation": "getAll"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "a864282e-c50c-4719-a813-dc407f28043b",
"name": "If Task Not Exist",
"type": "n8n-nodes-base.if",
"position": [
-140,
800
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "443f2e6e-5145-4c09-af8e-193f24b6536f",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.content }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "7f0ce1d6-14de-4087-b3f1-542cf38e5df3",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
220,
820
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini"
},
"options": {}
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.2
},
{
"id": "7e314e74-1f3e-460e-99f2-7338e3f4627e",
"name": "Structure Output Todoist Ready",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
600,
820
],
"parameters": {
"jsonSchemaExample": "{\n\t\"content\": \"Task name\",\n\t\"description\": \"Description of the thread\",\n \"actions\": \"What actions should you take before closing this task\",\n \"answer\": \"Proposed answer to the thread or propositions of possible actions\"\n}"
},
"typeVersion": 1.2
},
{
"id": "a36464d3-917c-4a8c-bd4b-f5ae21e3d758",
"name": "If AI responded properly",
"type": "n8n-nodes-base.if",
"position": [
740,
580
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1109c955-21b6-4342-8851-1926ae4216b7",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.content }}",
"rightValue": ""
},
{
"id": "cc5ac32f-564f-47be-8782-600d278995fb",
"operator": {
"type": "string",
"operation": "exists",
"singleValue": true
},
"leftValue": "={{ $json.output.description }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "4d2de14b-719d-44f2-a207-94cc4394738a",
"name": "Create Todoist Task",
"type": "n8n-nodes-base.todoist",
"position": [
980,
560
],
"parameters": {
"content": "={{ $json.output.content }}",
"options": {
"description": "={{ $json.output.description }}\n\n**Proposed actions**\n\n{{ $json.output.actions }}\n\n**Proposed answer**\n\n{{ $json.output.answer }}"
},
"project": {
"__rl": true,
"mode": "list",
"value": "2351998202",
"cachedResultName": "Test Project"
}
},
"credentials": {
"todoistApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "25fddc8e-6781-473a-9978-aae3c900e39a",
"name": "Get Full Message",
"type": "n8n-nodes-base.gmail",
"position": [
140,
580
],
"parameters": {
"simple": false,
"options": {},
"messageId": "={{ $json.id }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "7531e446-4d17-460f-b3c4-6830c01060c0",
"name": "Summarize Message",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
340,
580
],
"parameters": {
"text": "=You are a professional email assistant. Your task is to analyze provided email content and transform email into task. Your output will be JSON and will have:\n\n- \"content\", which is exactly \"{{ $json.subject }}\"\n- \"description\", which is short summary what this email is about and what is whole thread point\n- \"actions\", which is your proposition on what actions should be done before responding or closing this email thread\n- \"answer\", which is your proposition on how to respond to this email, when all actions are done\n\nAnswer should be detailed and assuming that content of the email is not known to reader.\n\nEmail content is:\n\n{{ $json.html }}",
"options": {},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.8,
"alwaysOutputData": true
},
{
"id": "5034b666-de2f-42f4-8b3a-3a4e36ca52a7",
"name": "Enrich Emails With Tasks",
"type": "n8n-nodes-base.merge",
"position": [
760,
380
],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput1",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "ec352eb7-7670-47ab-b16e-6407b9a69455",
"name": "Enrich Tasks with Emails",
"type": "n8n-nodes-base.merge",
"position": [
900,
180
],
"parameters": {
"mode": "combine",
"options": {
"multipleMatches": "all"
},
"advanced": true,
"joinMode": "enrichInput2",
"mergeByFields": {
"values": [
{
"field1": "Subject",
"field2": "content"
}
]
}
},
"typeVersion": 3.1
},
{
"id": "e3a513f0-8113-4bcc-990f-c113a1086bc6",
"name": "If Email Unstarred (Not Exist)",
"type": "n8n-nodes-base.if",
"position": [
-200,
1160
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "4ed052b1-1938-4537-9099-f8e2475a63b3",
"operator": {
"type": "string",
"operation": "notExists",
"singleValue": true
},
"leftValue": "={{ $json.Subject }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.2
},
{
"id": "5acaa018-6592-4449-8ff4-9225f8ed28c5",
"name": "Close Task",
"type": "n8n-nodes-base.todoist",
"position": [
80,
1100
],
"parameters": {
"taskId": "={{ $json.id }}",
"operation": "close"
},
"credentials": {
"todoistApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "4004e68a-4dcf-4216-bd01-2f2da0eeba77",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"disabled": true,
"position": [
-220,
-80
],
"parameters": {
"options": {}
},
"credentials": {
"imap": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "0e986c57-a016-4053-acb3-08e3b3a7af08",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"disabled": true,
"position": [
-220,
-260
],
"parameters": {
"rule": {
"interval": [
{}
]
}
},
"typeVersion": 1.2
},
{
"id": "fe1012a0-638f-469f-af09-f30a890a4937",
"name": "No Operation, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
0,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5e09f039-53cc-4473-ab60-5c1337ab75af",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-280,
-360
],
"parameters": {
"width": 500,
"height": 660,
"content": "## Select Trigger\n**This workflow will work with many triggers**"
},
"typeVersion": 1
},
{
"id": "1874a3c5-7467-4642-9ce4-7171b6e76af7",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
500,
-380
],
"parameters": {
"width": 560,
"height": 320,
"content": "## Read and Star\n**Mark messages as Read and add Star to them**\nYou can delete this section if you don't want to make this happen automatically to your emails"
},
"typeVersion": 1
},
{
"id": "c8f68aac-971c-427d-8b74-167d78b37037",
"name": "Merge Starred and Unread Messages",
"type": "n8n-nodes-base.merge",
"position": [
600,
40
],
"parameters": {},
"typeVersion": 3.1
},
{
"id": "7eab417d-6332-45d9-be0d-ba7b8888dd91",
"name": "Get Open Tasks",
"type": "n8n-nodes-base.todoist",
"position": [
300,
200
],
"parameters": {
"filters": {
"projectId": "2351998202"
},
"operation": "getAll"
},
"credentials": {
"todoistApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "60071d08-d333-475e-a48b-cdb9c19eb7a2",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
-240,
1000
],
"parameters": {
"width": 720,
"height": 340,
"content": "## Close Task\n**If Email was Unstarred manually by you, then we can probably close task, so we are closing it**"
},
"typeVersion": 1
},
{
"id": "780d6400-226b-4da6-8d33-6f7977fcbb2d",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-200,
380
],
"parameters": {
"width": 1420,
"height": 600,
"content": "## Make New Task in Todoist\nIf there is no task on Todoist with same subject as your either starred or unread message, then it's time to create one.\nBut to make it easier for you to close tasks and emails, let AI help you out.\nAI not only summarizes message. It also proposes actions you should take or answers how you should reply to this email."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "66e4624f-4d02-4895-aeda-270e9277acdf",
"connections": {
"Close Task": {
"main": [
[]
]
},
"Mark As Read": {
"main": [
[
{
"node": "Star",
"type": "main",
"index": 0
}
]
]
},
"Get Open Tasks": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 1
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 1
}
]
]
},
"Get Full Message": {
"main": [
[
{
"node": "Summarize Message",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"If Task Not Exist": {
"main": [
[
{
"node": "Get Full Message",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "Summarize Message",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Summarize Message": {
"main": [
[
{
"node": "If AI responded properly",
"type": "main",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Get Unread From Inbox": {
"main": [
[
{
"node": "Mark As Read",
"type": "main",
"index": 0
},
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 0
}
]
]
},
"Get Starred From Inbox": {
"main": [
[
{
"node": "Merge Starred and Unread Messages",
"type": "main",
"index": 1
}
]
]
},
"Enrich Emails With Tasks": {
"main": [
[
{
"node": "If Task Not Exist",
"type": "main",
"index": 0
}
]
]
},
"Enrich Tasks with Emails": {
"main": [
[
{
"node": "If Email Unstarred (Not Exist)",
"type": "main",
"index": 0
}
]
]
},
"If AI responded properly": {
"main": [
[
{
"node": "Create Todoist Task",
"type": "main",
"index": 0
}
],
[]
]
},
"No Operation, do nothing": {
"main": [
[
{
"node": "Get Unread From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Starred From Inbox",
"type": "main",
"index": 0
},
{
"node": "Get Open Tasks",
"type": "main",
"index": 0
}
]
]
},
"If Email Unstarred (Not Exist)": {
"main": [
[
{
"node": "Close Task",
"type": "main",
"index": 0
}
]
]
},
"Structure Output Todoist Ready": {
"ai_outputParser": [
[
{
"node": "Summarize Message",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Merge Starred and Unread Messages": {
"main": [
[
{
"node": "Enrich Emails With Tasks",
"type": "main",
"index": 0
},
{
"node": "Enrich Tasks with Emails",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "No Operation, do nothing",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2imapopenAiApitodoistApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
If you are getting a lot of emails into your Gmail inbox, then probably some of those can be solved easly by replying or by doing specific short tasks. But analyzing whole email thread content just to catch up with multiple threads can be very wasteful. So by using AI you can…
Source: https://n8n.io/workflows/3507/ — original creator credit. Request a take-down →
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