yuta tokumitsu This workflow corresponds to n8n.io template #12090 — we link there as the canonical source.
This workflow follows the Gmail → Slack recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "7MsntYI0G3JAxOp1",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Provision new employee accounts to Google Workspace, Slack, Jira, and Salesforce",
"tags": [],
"nodes": [
{
"id": "9a96c5fe-35ac-417b-9636-02c089bc18f3",
"name": "New Hire Form",
"type": "n8n-nodes-base.webhook",
"position": [
-1744,
-160
],
"parameters": {
"path": "new-hire",
"options": {},
"httpMethod": "POST",
"responseMode": "lastNode"
},
"typeVersion": 2.1
},
{
"id": "d7eb3436-93d1-43f1-96b5-be02c056dec2",
"name": "\u2699\ufe0f CONFIGURATION",
"type": "n8n-nodes-base.set",
"position": [
-1520,
-160
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "id-1",
"name": "Slack_Channel_ID",
"type": "string",
"value": "C12345678"
},
{
"id": "id-2",
"name": "Default_Password",
"type": "string",
"value": "Welcome2025!"
},
{
"id": "id-3",
"name": "Welcome_Email_Subject",
"type": "string",
"value": "Welcome to the team!"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "d6cbcd7c-326c-43be-8963-f97eefa691b9",
"name": "Create G-Suite Account",
"type": "n8n-nodes-base.gSuiteAdmin",
"position": [
-1072,
-352
],
"parameters": {
"lastName": "={{ $json.name.split(' ')[1] || '' }}",
"password": "={{ $json.Default_Password }}",
"username": "={{ $json.email.split('@')[0] }}",
"firstName": "={{ $json.name.split(' ')[0] }}",
"additionalFields": {}
},
"typeVersion": 1
},
{
"id": "3c69fd90-240f-493a-86ca-aa79f4a1d516",
"name": "Invite to General Channel",
"type": "n8n-nodes-base.slack",
"position": [
-1072,
-160
],
"parameters": {
"userIds": [
"={{ $json.email }}"
],
"resource": "channel",
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.Slack_Channel_ID }}"
},
"operation": "invite"
},
"credentials": {
"slackApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.4
},
{
"id": "b4ff05b2-c7c2-4514-9ba8-9d9b9a3a8ebc",
"name": "Check Department",
"type": "n8n-nodes-base.switch",
"position": [
-1296,
144
],
"parameters": {
"rules": {
"values": [
{
"outputKey": "Engineering",
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.department }}",
"rightValue": "Engineering"
}
]
},
"renameOutput": true
},
{
"outputKey": "Sales",
"conditions": {
"options": {
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.department }}",
"rightValue": "Sales"
}
]
},
"renameOutput": true
}
]
},
"options": {}
},
"typeVersion": 3.4
},
{
"id": "e4121c00-a6eb-4884-a2dd-80e4e5241b82",
"name": "Create Jira User",
"type": "n8n-nodes-base.jira",
"position": [
-1072,
48
],
"parameters": {
"resource": "user",
"username": "<UNKNOWN>",
"displayName": "={{ $json.name }}",
"emailAddress": "={{ $json.email }}",
"additionalFields": {}
},
"typeVersion": 1
},
{
"id": "a296eadc-33a0-4fc9-9695-9d0a857a23c7",
"name": "Create Salesforce User",
"type": "n8n-nodes-base.salesforce",
"position": [
-1072,
240
],
"parameters": {
"userId": "={{ $json.email }}",
"resource": "user"
},
"typeVersion": 1
},
{
"id": "4c18aa2b-b989-4e5b-b765-d0a1934039b4",
"name": "Sync All Tasks",
"type": "n8n-nodes-base.merge",
"position": [
-848,
-96
],
"parameters": {
"numberInputs": 4
},
"typeVersion": 3.2
},
{
"id": "5a8ae0f9-a971-44af-94c0-cd60e978f6b2",
"name": "Send Welcome Email",
"type": "n8n-nodes-base.gmail",
"position": [
-624,
-64
],
"parameters": {
"sendTo": "={{ $json.email }}",
"message": "=Hi {{ $json.name }},\n\nWelcome to the team! Your accounts have been created.\n\nStart Date: {{ $json.start_date }}\nDepartment: {{ $json.department }}\n\nBest regards,\nHR Team",
"options": {},
"subject": "={{ $json.Welcome_Email_Subject }}",
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "bfd3e6c3-5791-4570-8dd3-2170e41dc3a0",
"name": "Main Description",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2384,
-464
],
"parameters": {
"width": 460,
"height": 781,
"content": "## \ud83d\ude80 Orchestrate Employee Onboarding\n\nStreamline HR & IT operations by automatically provisioning accounts for new employees based on their department.\n\n## \u2699\ufe0f How it works\n1. **Receives Data**: Triggers when a new hire form is submitted via Webhook.\n2. **Configuration**: Sets global variables (default passwords, channel IDs).\n3. **Parallel Provisioning**:\n - Creates **Google Workspace** account.\n - Invites user to a general **Slack** channel.\n4. **Conditional Logic**: Checks the department.\n - **Engineering** \u2192 Creates **Jira** user.\n - **Sales** \u2192 Creates **Salesforce** user.\n5. **Sync & Notify**: Waits for all tasks to complete, then sends a welcome email via Gmail.\n\n## \ud83d\udee0\ufe0f How to set up\n1. **Credentials**: Configure credentials for Google Workspace (Admin), Slack, Jira, Salesforce, and Gmail.\n2. **Config Node**: Double-click the `\u2699\ufe0f CONFIGURATION` node to set your specific `Slack_Channel_ID` and default password policy.\n3. **Webhook**: Use the Production URL for live forms, or Test URL for development.\n\n## \ud83d\udce6 Requirements\n- Admin access to G-Suite, Slack, Jira, and Salesforce."
},
"typeVersion": 1
},
{
"id": "a39d5373-5194-491f-92f9-bbf6b8b30fd7",
"name": "Step 2 Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1168,
-480
],
"parameters": {
"color": 7,
"width": 311,
"height": 895,
"content": "### Parallel Provisioning\nExecutes common tasks (G-Suite & Slack) simultaneously for efficiency."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "4c85fd6a-d71c-4014-ac43-70980be242b6",
"connections": {
"New Hire Form": {
"main": [
[
{
"node": "\u2699\ufe0f CONFIGURATION",
"type": "main",
"index": 0
}
]
]
},
"Sync All Tasks": {
"main": [
[
{
"node": "Send Welcome Email",
"type": "main",
"index": 0
}
]
]
},
"Check Department": {
"main": [
[
{
"node": "Create Jira User",
"type": "main",
"index": 0
}
],
[
{
"node": "Create Salesforce User",
"type": "main",
"index": 0
}
]
]
},
"Create Jira User": {
"main": [
[
{
"node": "Sync All Tasks",
"type": "main",
"index": 2
}
]
]
},
"\u2699\ufe0f CONFIGURATION": {
"main": [
[
{
"node": "Create G-Suite Account",
"type": "main",
"index": 0
},
{
"node": "Invite to General Channel",
"type": "main",
"index": 0
},
{
"node": "Check Department",
"type": "main",
"index": 0
}
]
]
},
"Create G-Suite Account": {
"main": [
[
{
"node": "Sync All Tasks",
"type": "main",
"index": 0
}
]
]
},
"Create Salesforce User": {
"main": [
[
{
"node": "Sync All Tasks",
"type": "main",
"index": 3
}
]
]
},
"Invite to General Channel": {
"main": [
[
{
"node": "Sync All Tasks",
"type": "main",
"index": 1
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleApislackApi
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About this workflow
This workflow streamlines the employee onboarding process by automatically provisioning user accounts across your organization's tech stack. By connecting HR input to IT operations, it eliminates manual data entry, reduces errors, and ensures new hires have access to the right…
Source: https://n8n.io/workflows/12090/ — original creator credit. Request a take-down →
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