Anouar Springer This workflow corresponds to n8n.io template #13524 — we link there as the canonical source.
This workflow follows the Agent → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "be20ceb6-bfab-48c0-9e76-ece594aa90a1",
"name": "Gmail Trigger",
"type": "n8n-nodes-base.gmailTrigger",
"position": [
-960,
64
],
"parameters": {
"filters": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
}
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 1.3
},
{
"id": "d2aa66f3-60d4-4f3f-a216-06edf20fe429",
"name": "Microsoft Outlook Trigger",
"type": "n8n-nodes-base.microsoftOutlookTrigger",
"position": [
-960,
240
],
"parameters": {
"filters": {},
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyHour"
}
]
}
},
"credentials": {
"microsoftOutlookOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "abe1118d-948b-4225-a606-1c422ba5930d",
"name": "Email Trigger (IMAP)",
"type": "n8n-nodes-base.emailReadImap",
"position": [
-960,
432
],
"parameters": {
"options": {}
},
"typeVersion": 2.1
},
{
"id": "8a4600c0-3d7b-4c2e-bff0-43a742f38578",
"name": "from Idealista?",
"type": "n8n-nodes-base.filter",
"position": [
-736,
224
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "3853f10a-19b5-4830-b416-901aa268e54e",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.from || $json.From || $json.Subject }}",
"rightValue": "idealista.com"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "f7a019b1-3b82-4af8-9793-a9f538de7508",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-976,
-800
],
"parameters": {
"color": 3,
"width": 1056,
"height": 448,
"content": "## How to Automatically Qualify Idealista Leads via WhatsApp Using an AI Agent\n\nThis workflow automates the process of capturing incoming **property leads from Idealista** one of the leading real estate platforms in **Spain, Italy, and Portugal** and qualifying them instantly via **WhatsApp** with Superchat.\n\nThe workflow monitors your inbox for new emails and applies a filter to identify messages coming from **Idealista**. Once a matching email is detected, it is forwarded to an **AI agent** that parses the unstructured email content and extracts key lead information, including:\n\n* **Name** \u2013 the lead's full name\n* **Phone number** \u2013 the lead's contact number\n* **Email** \u2013 the lead's email address\n* **Property of interest** \u2013 the listing the lead is inquiring about\n\nOnce the lead data is structured, the workflow automatically sends a **WhatsApp template message** to the lead to initiate the qualification process ensuring the fastest response times and a professional first touchpoint.\n\nBy automating this flow, you eliminate manual email screening, reduce response times from hours to seconds, and ensure no Idealista lead slips through the cracks."
},
"typeVersion": 1
},
{
"id": "be408c95-3690-4fed-8283-4337ff4e5109",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-976,
-304
],
"parameters": {
"width": 272,
"height": 192,
"content": "## STEP 1\nConnect your email inbox\n- Gmail OR\n- Outlook OR\n- IMAP (All email providers)\n\nDelete/Remove the others"
},
"typeVersion": 1
},
{
"id": "2dc47cf7-d703-4696-b0b6-9873049f738b",
"name": "OpenAI Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"position": [
-576,
528
],
"parameters": {
"model": {
"__rl": true,
"mode": "list",
"value": "gpt-4o",
"cachedResultName": "gpt-4o"
},
"options": {},
"builtInTools": {}
},
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.3
},
{
"id": "e346e541-605c-4b83-95fc-954d230cb87b",
"name": "Structured Output Parser",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
-400,
432
],
"parameters": {
"jsonSchemaExample": "{\n \"firstName\": \"\",\n \"lastName\": \"\",\n \"phone\": \"\",\n \"email\": \"\",\n \"propertyRef\": \"\",\n \"propertyTitle\": \"\",\n \"propertyAddress\": \"\",\n \"propertyLink\": \"\",\n \"message\": \"\",\n \"timestamp\": \"\",\n \"source\": \"Idealista\"\n }"
},
"typeVersion": 1.3
},
{
"id": "fe74439c-d630-42d6-b4b2-b808252c5d99",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
-576,
-304
],
"parameters": {
"width": 272,
"height": 96,
"content": "## STEP 2\nConnect your OpenAI API Key or connect a different LLM"
},
"typeVersion": 1
},
{
"id": "cccf993d-4461-4276-b4e5-306af19b21f1",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
-224,
-304
],
"parameters": {
"width": 272,
"height": 96,
"content": "## STEP 3\nConnect your Superchat Workspace [through an API Key.](https://help.superchat.com/en/articles/213219-introduction-to-integrations#h_56604e4ec3)"
},
"typeVersion": 1
},
{
"id": "a713d62f-abe6-4709-aee8-a97355e5a9d1",
"name": "Sticky Note7",
"type": "n8n-nodes-base.stickyNote",
"position": [
-224,
-192
],
"parameters": {
"width": 272,
"height": 256,
"content": "## STEP 4\n[Create a WhatsApp Template](https://help.superchat.com/en/articles/25035-get-started-whatsapp-templates) to reach out to your Idealista Leads.\n\n1. Select your WhatsApp Channel in the Superchat Node\n2. Select your WhatsApp template (when it's approved)\n3. Fill out your variables in chronological order"
},
"typeVersion": 1
},
{
"id": "61175179-b8b0-4cbd-8b84-07ab90ff249a",
"name": "Send WhatsApp Template",
"type": "n8n-nodes-superchat.superchat",
"position": [
-144,
224
],
"parameters": {
"resource": "message",
"channelId": {
"__rl": true,
"mode": "list",
"value": "mc_MB7FsZpu70EWyZIv03Kc8",
"cachedResultName": "WhatsApp: +1234567890"
},
"operation": "sendWhatsAppTemplate",
"variables": {
"values": []
},
"identifier": "={{ $json.phone}}",
"templateId": {
"__rl": true,
"mode": "list",
"value": "tn_J5mvc0rOLTGNigcUeC87X",
"cachedResultName": "2_Kreditanfrage"
},
"otherOptions": {}
},
"credentials": {
"superchatApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "8e5da037-2e73-413d-ac6f-5a13de755d34",
"name": "AI Agent extracts Lead Information",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
-544,
224
],
"parameters": {
"text": "=Here is the email:\n{{JSON.stringify($json)}}",
"options": {
"systemMessage": "You are an expert data extractor that converts real-estate lead emails from Idealista into structured JSON.\n\nYour task is to read the raw email text and extract only the relevant lead information.\n\nRules:\n- Always output valid JSON (UTF-8, no code blocks, no extra text).\n- Include these keys:\n {\n \"firstName\": \"\",\n \"lastName\": \"\",\n \"phone\": \"\",\n \"email\": \"\",\n \"propertyRef\": \"\",\n \"propertyTitle\": \"\",\n \"propertyAddress\": \"\",\n \"propertyLink\": \"\",\n \"message\": \"\",\n \"timestamp\": \"\",\n \"source\": \"Idealista\"\n }\n- If some data is missing, leave the field empty (do not write \u201cnull\u201d or \u201cunknown\u201d).\n- Normalize phone numbers to include country code +34 if missing.\n- Extract the name from expressions like \u201cHola, soy \u2026\u201d, \u201cMe llamo \u2026\u201d, or \u201cMi nombre es \u2026\u201d.\n- Extract the property reference (e.g. \u201cRef: 1165\u201d) or detect it from text patterns like \u201creferencia 1165\u201d.\n- Extract the link (if present) from \u201cidealista.com/inmueble/...\u201d.\n- Extract the timestamp if mentioned.\n- The \u201cmessage\u201d field should include the free-text part the user wrote.\n- Do not include explanations, notes, or comments \u2014 only clean JSON.\n\nIf the input is not an Idealista lead, return an empty JSON object: {}."
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 3.1
},
{
"id": "3fc1957b-5f02-4eed-ba5f-7c3de56f8e95",
"name": "Sticky Note8",
"type": "n8n-nodes-base.stickyNote",
"position": [
-672,
480
],
"parameters": {
"color": 5,
"width": 224,
"content": "## STEP 2"
},
"typeVersion": 1
},
{
"id": "e4b6365f-a13c-4c76-8ea7-63049f88d670",
"name": "Sticky Note9",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1088,
48
],
"parameters": {
"color": 5,
"width": 272,
"height": 528,
"content": "## STEP 1"
},
"typeVersion": 1
},
{
"id": "621b6311-1091-43c5-ab5f-bcc1ca152917",
"name": "Sticky Note10",
"type": "n8n-nodes-base.stickyNote",
"position": [
-224,
144
],
"parameters": {
"color": 5,
"width": 224,
"height": 288,
"content": "## STEP 3 & 4"
},
"typeVersion": 1
},
{
"id": "662fa97a-96e4-4b51-bf3a-a51bd64388c8",
"name": "Sticky Note11",
"type": "n8n-nodes-base.stickyNote",
"position": [
128,
128
],
"parameters": {
"width": 272,
"height": 368,
"content": "## Example Template\n\nHola {{firstName}}, gracias por tu inter\u00e9s en la referencia {{propertyTitle}} en la direccion {{propertyAddress}}.\n\nAqu\u00ed tienes el enlace del anuncio: {{propertyLink}}.\n\nPara poder ayudarte mejor por favor elige una opcion:\n\nButton: Saber los requisitos\nButton: Agendar una visita\nButton: Conocer mas pisos"
},
"typeVersion": 1
}
],
"connections": {
"Gmail Trigger": {
"main": [
[
{
"node": "from Idealista?",
"type": "main",
"index": 0
}
]
]
},
"from Idealista?": {
"main": [
[
{
"node": "AI Agent extracts Lead Information",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model": {
"ai_languageModel": [
[
{
"node": "AI Agent extracts Lead Information",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Email Trigger (IMAP)": {
"main": [
[
{
"node": "from Idealista?",
"type": "main",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "AI Agent extracts Lead Information",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Microsoft Outlook Trigger": {
"main": [
[
{
"node": "from Idealista?",
"type": "main",
"index": 0
}
]
]
},
"AI Agent extracts Lead Information": {
"main": [
[
{
"node": "Send WhatsApp Template",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2microsoftOutlookOAuth2ApiopenAiApisuperchatApi
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About this workflow
This template is built for real estate agencies and agents in Spain, Italy, and Portugal who receive property inquiries through Idealista and want to respond to leads faster using automation and AI.
Source: https://n8n.io/workflows/13524/ — original creator credit. Request a take-down →
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