Yassin Zehar This workflow corresponds to n8n.io template #14120 — we link there as the canonical source.
This workflow follows the Gmail → Notion recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "3sovD0Vw1CbMrpBz",
"name": "Email Router",
"tags": [
{
"id": "VxQ2oC9UPeMrvUEc",
"name": "Email Routing",
"createdAt": "2026-03-11T08:37:24.986Z",
"updatedAt": "2026-03-11T08:37:24.986Z"
},
{
"id": "X5EhbRELpSJ4B5oN",
"name": "PM-DailyOS",
"createdAt": "2026-03-11T08:36:55.975Z",
"updatedAt": "2026-03-11T08:36:55.975Z"
}
],
"nodes": [
{
"id": "7ba71607-e9ac-4683-bb26-dc2a5d41385e",
"name": "Poll Email Intelligence",
"type": "n8n-nodes-base.notion",
"position": [
-704,
384
],
"parameters": {
"limit": 10,
"options": {},
"resource": "databasePage",
"operation": "getAll",
"databaseId": {
"__rl": true,
"mode": "id",
"value": "31e06bab-3ebe-81d6-8c12-f607c8ff3b3f"
},
"filterType": "formula"
},
"typeVersion": 2.2
},
{
"id": "a4f10c46-8477-4d70-8e80-c3d263a5e5e1",
"name": "Extract Email Data",
"type": "n8n-nodes-base.code",
"position": [
-464,
384
],
"parameters": {
"jsCode": "// Extract email data from Notion page for routing\nconst page = $input.item.json;\n\nreturn [{\n json: {\n pageId: page.id,\n notionUrl: page.url,\n subject: page.properties?.['Subject']?.title?.[0]?.plain_text || '',\n from: page.properties?.['From']?.rich_text?.[0]?.plain_text || '',\n category: page.properties?.['Category']?.select?.name || 'Other',\n urgency: page.properties?.['Urgency']?.select?.name || 'Medium',\n status: page.properties?.['Status']?.select?.name || 'Triaged',\n summary: page.properties?.['Summary']?.rich_text?.[0]?.plain_text || '',\n keyAsk: page.properties?.['Key Ask']?.rich_text?.[0]?.plain_text || '',\n draftResponse: page.properties?.['Draft Response']?.rich_text?.[0]?.plain_text || '',\n customer: page.properties?.['Customer']?.rich_text?.[0]?.plain_text || '',\n revenueImpact: page.properties?.['Revenue Impact']?.rich_text?.[0]?.plain_text || '',\n suggestedAction: page.properties?.['Suggested Action']?.select?.name || '',\n delegateTo: page.properties?.['Delegate To']?.rich_text?.[0]?.plain_text || '',\n emailId: page.properties?.['Email ID']?.rich_text?.[0]?.plain_text || '',\n threadId: page.properties?.['Thread ID']?.rich_text?.[0]?.plain_text || '',\n tags: page.properties?.['Tags']?.rich_text?.[0]?.plain_text || ''\n }\n}];"
},
"typeVersion": 2
},
{
"id": "1ee4f539-b4b5-4ae8-87e9-c5e5236d082c",
"name": "Switch by Status",
"type": "n8n-nodes-base.switch",
"position": [
-208,
384
],
"parameters": {
"rules": {
"values": [
{
"conditions": {
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "Responded"
}
]
}
},
{
"conditions": {
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "Delegated"
}
]
}
},
{
"conditions": {
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "Routed"
}
]
}
},
{
"conditions": {
"conditions": [
{
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.status }}",
"rightValue": "Archived"
}
]
}
}
]
},
"options": {
"fallbackOutput": "none"
}
},
"typeVersion": 3.2
},
{
"id": "9dc43a16-a312-42f1-af19-c33788264b84",
"name": "Gmail Send Reply",
"type": "n8n-nodes-base.gmail",
"position": [
80,
80
],
"parameters": {
"message": "={{ $json.draftResponse }}",
"options": {},
"subject": "=Re: {{ $json.subject }}"
},
"typeVersion": 2.1
},
{
"id": "87bd0854-cac2-45f6-b81c-5333042656e9",
"name": "Update Status - Responded",
"type": "n8n-nodes-base.notion",
"position": [
368,
80
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Extract Email Data').item.json.pageId }}"
},
"options": {},
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Status|select",
"selectValue": "Processed"
},
{
"key": "Processed At|date",
"date": "={{ $now.toISO() }}"
},
{
"key": "Action Taken|rich_text"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "641b81b1-56a6-4f81-9c4d-967f2f25e6ca",
"name": "Gmail Forward",
"type": "n8n-nodes-base.gmail",
"position": [
64,
272
],
"parameters": {
"message": "=Hi,\n\nForwarding this email for your attention. Here's the context:\n\n**Summary:** {{ $json.summary }}\n**Key Ask:** {{ $json.keyAsk }}\n**Urgency:** {{ $json.urgency }}\n{{ $json.customer ? '**Customer:** ' + $json.customer : '' }}\n{{ $json.revenueImpact ? '**Revenue Impact:** ' + $json.revenueImpact : '' }}\n\nPlease take ownership of this item. Let me know if you need any additional context.\n\nThanks!",
"options": {},
"subject": "=FWD: {{ $json.subject }}"
},
"typeVersion": 2.1
},
{
"id": "75fb5e4c-8499-40ab-8762-85be5790221c",
"name": "Slack DM Delegate",
"type": "n8n-nodes-base.slack",
"position": [
384,
272
],
"parameters": {
"text": "=:incoming_envelope: *Email Delegated to You*\n\n*Subject:* {{ $('Extract Email Data').item.json.subject }}\n*From:* {{ $('Extract Email Data').item.json.from }}\n*Urgency:* {{ $('Extract Email Data').item.json.urgency }}\n\n*Summary:* {{ $('Extract Email Data').item.json.summary }}\n*Key Ask:* {{ $('Extract Email Data').item.json.keyAsk }}\n\nI've forwarded the full email to you. Please take ownership and respond.",
"otherOptions": {}
},
"typeVersion": 2.2
},
{
"id": "a9e5f12d-1a8e-4f16-a860-645d37554ce3",
"name": "Update Status - Delegated",
"type": "n8n-nodes-base.notion",
"position": [
592,
272
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Extract Email Data').item.json.pageId }}"
},
"options": {},
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Status|select",
"selectValue": "Processed"
},
{
"key": "Processed At|date",
"date": "={{ $now.toISO() }}"
},
{
"key": "Action Taken|rich_text"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "41810ba1-f295-4604-84ca-8637e63619e8",
"name": "Switch by Route Destination",
"type": "n8n-nodes-base.switch",
"position": [
64,
448
],
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "b964017f-1a0c-45e3-bfe8-a8d2dcab6056",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.tags }}",
"rightValue": "RICE"
}
]
}
},
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "5dd4a0bf-2189-4db6-b590-79038916c18f",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.category }}",
"rightValue": "Customer"
}
]
}
},
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "0eb23f72-35f5-43ba-a64c-f8346d94887f",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.tags }}",
"rightValue": "Sprint"
}
]
}
},
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "b06557d8-6af4-4715-ae6d-c5be8db36197",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.category }}",
"rightValue": "Competitor Intel"
}
]
}
}
]
},
"options": {}
},
"typeVersion": 3.2
},
{
"id": "4f27d4c7-986f-4d7f-a5a0-b91ef6395130",
"name": "Prepare Route Data",
"type": "n8n-nodes-base.code",
"position": [
352,
464
],
"parameters": {
"jsCode": "// Create a signal from the routed email\nconst email = $input.item.json;\n\nreturn [{\n json: {\n title: email.subject,\n type: 'Email Intel',\n source: email.from,\n content: email.summary,\n category: email.category,\n urgency: email.urgency,\n customer: email.customer,\n revenueImpact: email.revenueImpact,\n tags: email.tags,\n sourceEmailId: email.emailId,\n routedFrom: 'Email Router'\n }\n}];"
},
"typeVersion": 2
},
{
"id": "5c7d3e10-bd4d-4f91-81cd-cfbb43251a33",
"name": "Create in Signal Stream",
"type": "n8n-nodes-base.notion",
"position": [
592,
464
],
"parameters": {
"options": {},
"resource": "databasePage",
"databaseId": {
"__rl": true,
"mode": "id",
"value": "31e06bab-3ebe-811b-b204-c5f41b273303"
},
"propertiesUi": {
"propertyValues": [
{
"key": "Signal|title",
"title": "={{ $json.title }}"
},
{
"key": "Type|select",
"selectValue": "={{ $json.type }}"
},
{
"key": "Source|rich_text"
},
{
"key": "Content|rich_text"
},
{
"key": "Category|select",
"selectValue": "={{ $json.category }}"
},
{
"key": "Urgency|select",
"selectValue": "={{ $json.urgency }}"
},
{
"key": "Status|select",
"selectValue": "New"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "77c86b00-18a4-4956-a634-9a53f47ad81d",
"name": "Update Status - Routed",
"type": "n8n-nodes-base.notion",
"position": [
832,
464
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Extract Email Data').item.json.pageId }}"
},
"options": {},
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Status|select",
"selectValue": "Processed"
},
{
"key": "Processed At|date",
"date": "={{ $now.toISO() }}"
},
{
"key": "Action Taken|rich_text"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "7063c624-77a6-4620-9ca3-3696c1708d04",
"name": "Prepare Archive Labels",
"type": "n8n-nodes-base.code",
"position": [
64,
704
],
"parameters": {
"jsCode": "// Gmail modify labels - archive the email\nconst email = $input.item.json;\n\n// In production, this would use Gmail API to:\n// 1. Remove INBOX label\n// 2. Add appropriate labels (e.g., 'PM-Processed', 'Archived')\n// For now, we prepare the label modification data\n\nreturn [{\n json: {\n emailId: email.emailId,\n threadId: email.threadId,\n addLabels: ['PM-Processed', 'Auto-Archived'],\n removeLabels: ['INBOX', 'UNREAD'],\n action: 'archive',\n subject: email.subject,\n pageId: email.pageId\n }\n}];"
},
"typeVersion": 2
},
{
"id": "5808aefb-de5b-4138-a2ec-20be8630212e",
"name": "Update Status - Archived",
"type": "n8n-nodes-base.notion",
"position": [
400,
704
],
"parameters": {
"pageId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.pageId }}"
},
"options": {},
"resource": "databasePage",
"operation": "update",
"propertiesUi": {
"propertyValues": [
{
"key": "Status|select",
"selectValue": "Processed"
},
{
"key": "Processed At|date",
"date": "={{ $now.toISO() }}"
},
{
"key": "Action Taken|rich_text"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "d38e9a6a-6589-43d3-91b3-2215814453da",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1248,
-112
],
"parameters": {
"width": 420,
"height": 400,
"content": "## How it works\n\nWhen you set an email's status in Notion (Responded, Delegated, Routed, or Archived), this workflow executes the action: sends the reply, forwards to a delegate, routes to Jira/backlog, or archives in Gmail."
},
"typeVersion": 1
},
{
"id": "b601a2c3-e9af-4bdb-bda6-60b0ba4d7f6f",
"name": "Sticky Note - Routes",
"type": "n8n-nodes-base.stickyNote",
"position": [
-800,
-112
],
"parameters": {
"color": 7,
"width": 1112,
"height": 984,
"content": "## Action Router\n\n4-way switch: Responded sends the draft reply via Gmail thread, Delegated forwards + Slack DMs the delegate, Routed creates items in destination DBs, Archived applies Gmail labels."
},
"typeVersion": 1
},
{
"id": "2c4e0b5a-3691-4f1d-8841-7165583508dd",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
320,
-112
],
"parameters": {
"color": 7,
"width": 768,
"height": 992,
"content": "## Closed Loop\n\nAfter each action, updates the Email Intelligence entry in Notion to 'Processed' with a timestamp and reference."
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"binaryMode": "separate",
"availableInMCP": false,
"executionOrder": "v1"
},
"versionId": "aa526a40-2afe-41ac-9336-91ea301408c5",
"connections": {
"Gmail Forward": {
"main": [
[
{
"node": "Slack DM Delegate",
"type": "main",
"index": 0
}
]
]
},
"Gmail Send Reply": {
"main": [
[
{
"node": "Update Status - Responded",
"type": "main",
"index": 0
}
]
]
},
"Switch by Status": {
"main": [
[
{
"node": "Gmail Send Reply",
"type": "main",
"index": 0
}
],
[
{
"node": "Gmail Forward",
"type": "main",
"index": 0
}
],
[
{
"node": "Switch by Route Destination",
"type": "main",
"index": 0
}
],
[
{
"node": "Prepare Archive Labels",
"type": "main",
"index": 0
}
]
]
},
"Slack DM Delegate": {
"main": [
[
{
"node": "Update Status - Delegated",
"type": "main",
"index": 0
}
]
]
},
"Extract Email Data": {
"main": [
[
{
"node": "Switch by Status",
"type": "main",
"index": 0
}
]
]
},
"Prepare Route Data": {
"main": [
[
{
"node": "Create in Signal Stream",
"type": "main",
"index": 0
}
]
]
},
"Prepare Archive Labels": {
"main": [
[
{
"node": "Update Status - Archived",
"type": "main",
"index": 0
}
]
]
},
"Create in Signal Stream": {
"main": [
[
{
"node": "Update Status - Routed",
"type": "main",
"index": 0
}
]
]
},
"Poll Email Intelligence": {
"main": [
[
{
"node": "Extract Email Data",
"type": "main",
"index": 0
}
]
]
},
"Switch by Route Destination": {
"main": [
[
{
"node": "Prepare Route Data",
"type": "main",
"index": 0
}
],
[
{
"node": "Prepare Route Data",
"type": "main",
"index": 0
}
],
[
{
"node": "Prepare Route Data",
"type": "main",
"index": 0
}
],
[
{
"node": "Prepare Route Data",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Execute email actions directly from Notion. Set an email’s status to Responded, Delegated, Routed, or Archived, and this workflow handles the Gmail action, Slack notification, or Jira routing automatically.
Source: https://n8n.io/workflows/14120/ — original creator credit. Request a take-down →
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