Greg Long This workflow corresponds to n8n.io template #15936 — we link there as the canonical source.
The workflow JSON
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{
"name": "[template] Admin Email on New Paid Transaction",
"nodes": [
{
"id": "6d8c8436-38be-4c63-ad02-545a3a33c0b1",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
2256,
176
],
"parameters": {
"width": 480,
"height": 864,
"content": "## [template] Admin Email on New Paid Transaction\n\n### How it works\n\nThis workflow monitors Sharetribe transaction events and filters for transactions that have just moved from pre-payment into a confirmed paid state. When a qualifying transaction is found, it gathers the transaction details and marketplace name, formats the relevant fields, and sends an admin email notification through Gmail.\n\n### Setup steps\n\n- Configure the Sharetribe Trigger with the correct Sharetribe credentials and event subscription for transaction transitions.\n- Configure the Sharetribe action nodes to use the same marketplace credentials and ensure they can read transactions, transitions, and marketplace metadata.\n- Set up the Gmail credential for the admin email sender account.\n- Review the IF node conditions so they match the exact Sharetribe transition names used by the marketplace.\n- Update the Gmail node recipient, subject, and message body for the admin notification.\n\n### Customization\n\nYou can adjust the fields collected in the Set node, change the paid-transition conditions, or modify the email template and recipients to match the marketplace\u2019s operational process."
},
"typeVersion": 1
},
{
"id": "f9c778d2-fd99-4ab1-85d0-9dd440092f84",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
2816,
176
],
"parameters": {
"color": 7,
"width": 512,
"height": 320,
"content": "## Trigger initial filter\n\nStarts when Sharetribe emits a transaction event and checks whether the previous transition was the expected pre-payment state before continuing."
},
"typeVersion": 1
},
{
"id": "846b08f8-f709-4a4d-86aa-bcf6116b7916",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
3456,
208
],
"parameters": {
"color": 7,
"width": 832,
"height": 304,
"content": "## Verify paid transaction\n\nRetrieves the latest transition details, confirms that payment has been completed, and then fetches the full transaction record for the paid transaction."
},
"typeVersion": 1
},
{
"id": "cef5d95e-3b6f-4f29-9e4f-49bc44ce5d4c",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
4416,
208
],
"parameters": {
"color": 7,
"width": 832,
"height": 304,
"content": "## Prepare and email admin\n\nGets the marketplace name, organizes the transaction and participant fields needed for the message, and sends the admin notification email through Gmail."
},
"typeVersion": 1
},
{
"id": "375bfdef-ec59-43b1-bf77-30d277f435ff",
"name": "When New Sharetribe Event",
"type": "n8n-nodes-sharetribe.sharetribeTrigger",
"maxTries": 3,
"position": [
2864,
336
],
"parameters": {
"simplify": false,
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"eventTypes": [
"transaction/transitioned"
],
"eventAttributes": [
"resourceId",
"previousValues"
]
},
"credentials": {
"sharetribeOAuth2Api": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 2000
},
{
"id": "b8aeb9e3-f6c5-4b7b-a60a-706da1d63815",
"name": "Check Pre-payment Transition",
"type": "n8n-nodes-base.if",
"position": [
3184,
336
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "006c0a63-71b0-44a6-8868-65ac81f9f2ba",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.attributes.previousValues.attributes.lastTransition }}",
"rightValue": "transition/request-payment"
}
]
}
},
"typeVersion": 2
},
{
"id": "d91cf0d7-ae15-41d0-ba49-c0453758ebfe",
"name": "Fetch Last Transition",
"type": "n8n-nodes-sharetribe.sharetribe",
"maxTries": 3,
"position": [
3504,
336
],
"parameters": {
"resource": "transaction",
"simplify": false,
"transactionId": "={{ $json.attributes.resourceId }}",
"transactionFields": [
"lastTransition"
]
},
"credentials": {
"sharetribeOAuth2Api": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 2000
},
{
"id": "a4ec5f51-e83e-44e1-8b4e-7592a3f15690",
"name": "Check Payment Confirmation",
"type": "n8n-nodes-base.if",
"position": [
3824,
336
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "006c0a63-71b0-44a6-8868-65ac81f9f2ba",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.lastTransition }}",
"rightValue": "transition/confirm-payment"
}
]
}
},
"typeVersion": 2
},
{
"id": "9bb5f1ce-9f74-4730-b24c-894a79112bce",
"name": "Fetch Marketplace Name",
"type": "n8n-nodes-sharetribe.sharetribe",
"maxTries": 3,
"position": [
4464,
336
],
"parameters": {
"resource": "marketplace"
},
"credentials": {
"sharetribeOAuth2Api": {
"name": "<your credential>"
}
},
"executeOnce": true,
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 2000
},
{
"id": "bddc5d5b-27ef-4502-999c-8dea9dd06714",
"name": "Prepare Email Fields",
"type": "n8n-nodes-base.set",
"position": [
4784,
336
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "524fbf5c-9670-408c-a887-cce821ca1f65",
"name": "transaction.id",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.id }}"
},
{
"id": "f9cc083d-d6d1-494c-96b6-a6747c73f12e",
"name": "customer.id",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.customer.id }}"
},
{
"id": "9994275b-91b0-42a9-9c02-4c5db3fba497",
"name": "provider.id",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.provider.id }}"
},
{
"id": "a5af0ae3-ecc3-452d-b1f9-6a50a50a1641",
"name": "provider.profile.firstName",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.provider.profile.firstName }}"
},
{
"id": "e29e078e-ffbb-4f26-b4cc-075941aefb7a",
"name": "customer.profile.firstName",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.customer.profile.firstName }}"
},
{
"id": "7290b7b7-1e53-4c5f-88f6-cda0fd02779d",
"name": "listing.title",
"type": "string",
"value": "={{ $('Retrieve Transaction Details').item.json.listing.title }}"
},
{
"id": "1c007860-e852-4e99-a706-d77d5d1675db",
"name": "operatorRevenue",
"type": "object",
"value": "={{ {\"amount\": $('Retrieve Transaction Details').item.json.payinTotal.amount - $('Retrieve Transaction Details').item.json.payoutTotal.amount, \n\"currency\": $('Retrieve Transaction Details').item.json.payoutTotal.currency} }}"
},
{
"id": "287b88f9-5c52-4247-bfec-e34b03ae4715",
"name": "marketplaceName",
"type": "string",
"value": "={{ $json.name }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "7a30bf0d-8b95-4bd9-8939-b250ba6a87af",
"name": "Send Admin Payment Email",
"type": "n8n-nodes-base.gmail",
"position": [
5104,
336
],
"parameters": {
"sendTo": "user@example.com",
"message": "=New Paid Transaction\n\nHey There,\n\nA transaction payment has been confirmed on {{ $json.marketplaceName }} for \"{{ $json.listing.title }}\".\n\nMarketplace revenue: {{ new Intl.NumberFormat('en-US', { style: 'currency', currency: $json.operatorRevenue.currency }).format($json.operatorRevenue.amount / 100) }}\n\nView transaction details: https://console.sharetribe.com/transactions/{{ $json.transaction.id }}",
"options": {},
"subject": "=New paid transaction for {{ $json.marketplaceName }}",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "ce83dd17-5e5b-4436-a2af-ba172979a5a3",
"name": "Retrieve Transaction Details",
"type": "n8n-nodes-sharetribe.sharetribe",
"maxTries": 3,
"position": [
4144,
336
],
"parameters": {
"resource": "transaction",
"simplify": false,
"userFields": [
"firstName",
"email",
"lastName"
],
"listingFields": [
"title"
],
"transactionId": "={{ $json.id }}",
"transactionFields": [
"booking",
"createdAt",
"customer",
"lastTransition",
"lastTransitionedAt",
"payinTotal",
"payoutTotal",
"state",
"provider",
"listing"
]
},
"credentials": {
"sharetribeOAuth2Api": {
"name": "<your credential>"
}
},
"retryOnFail": true,
"typeVersion": 1,
"waitBetweenTries": 2000
}
],
"connections": {
"Prepare Email Fields": {
"main": [
[
{
"node": "Send Admin Payment Email",
"type": "main",
"index": 0
}
]
]
},
"Fetch Last Transition": {
"main": [
[
{
"node": "Check Payment Confirmation",
"type": "main",
"index": 0
}
]
]
},
"Fetch Marketplace Name": {
"main": [
[
{
"node": "Prepare Email Fields",
"type": "main",
"index": 0
}
]
]
},
"When New Sharetribe Event": {
"main": [
[
{
"node": "Check Pre-payment Transition",
"type": "main",
"index": 0
}
]
]
},
"Check Payment Confirmation": {
"main": [
[
{
"node": "Retrieve Transaction Details",
"type": "main",
"index": 0
}
]
]
},
"Check Pre-payment Transition": {
"main": [
[
{
"node": "Fetch Last Transition",
"type": "main",
"index": 0
}
]
]
},
"Retrieve Transaction Details": {
"main": [
[
{
"node": "Fetch Marketplace Name",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2sharetribeOAuth2Api
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About this workflow
This workflow polls Sharetribe for transaction transition events, filters for payments that have just been confirmed, fetches the full transaction details, and sends a notification email to a marketplace admin via Gmail. Polls Sharetribe every minute for events. Checks that the…
Source: https://n8n.io/workflows/15936/ — original creator credit. Request a take-down →
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