The workflow JSON
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{
"nodes": [
{
"id": "0bacf032-53d6-4ba6-ab71-e01625c49cc4",
"name": "On schedule",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-1960,
160
],
"parameters": {
"rule": {
"interval": [
{
"field": "minutes",
"minutesInterval": 1
}
]
}
},
"typeVersion": 1.1
},
{
"id": "2e0d9aef-0a60-4506-9c11-c6c2cccb16ea",
"name": "Derive last request time",
"type": "n8n-nodes-base.dateTime",
"position": [
-1740,
160
],
"parameters": {
"duration": 1,
"timeUnit": "minutes",
"magnitude": "={{ $json.timestamp }}",
"operation": "subtractFromDate",
"outputFieldName": "last_request_time"
},
"typeVersion": 2
},
{
"id": "f726c448-b4c4-4159-8ca5-c94c092127b7",
"name": "Get emails from label and last request time",
"type": "n8n-nodes-base.gmail",
"position": [
-1520,
160
],
"parameters": {
"filters": {
"labelIds": [
"Label_9178764513576607415"
]
},
"operation": "getAll",
"returnAll": true
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "9b86331f-d33b-4266-ba34-bc0491a0da24",
"name": "Create database page",
"type": "n8n-nodes-base.notion",
"position": [
-620,
60
],
"parameters": {
"title": "={{ $('If database page not found').item.json.Subject }}",
"blockUi": {
"blockValues": [
{
"type": "heading_3",
"textContent": "Snippet"
},
{
"textContent": "={{ $('If database page not found').item.json.snippet }}"
},
{
"text": {
"text": [
{
"text": "See more",
"isLink": true,
"textLink": "=https://mail.google.com/mail/u/{{ $json.emailAddress }}/#all/{{ $('If database page not found').item.json.id }}",
"annotationUi": {}
}
]
},
"richText": true
}
]
},
"options": {
"icon": "https://avatars.githubusercontent.com/u/45487711?s=280&v=4",
"iconType": "file"
},
"resource": "databasePage",
"databaseId": {
"__rl": true,
"mode": "list",
"value": "e606a7c1-e93d-47fd-8b8d-8000cd6e7522",
"cachedResultUrl": "https://www.notion.so/e606a7c1e93d47fd8b8d8000cd6e7522",
"cachedResultName": "Gmail"
},
"propertiesUi": {
"propertyValues": [
{
"key": "Thread ID|rich_text",
"textContent": "={{ $('If database page not found').item.json.id }}"
},
{
"key": "Email thread|url",
"urlValue": "=https://mail.google.com/mail/u/{{ $json.emailAddress }}/#all/{{ $('If database page not found').item.json.id }}"
}
]
}
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "d7198578-4c83-4f57-8eba-5b5a9b89195c",
"name": "Try get database page",
"type": "n8n-nodes-base.notion",
"position": [
-1360,
220
],
"parameters": {
"filters": {
"conditions": [
{
"key": "Thread ID|rich_text",
"condition": "equals",
"richTextValue": "={{ $json.id }}"
}
]
},
"options": {},
"resource": "databasePage",
"operation": "getAll",
"returnAll": true,
"databaseId": {
"__rl": true,
"mode": "list",
"value": "e606a7c1-e93d-47fd-8b8d-8000cd6e7522",
"cachedResultUrl": "https://www.notion.so/e606a7c1e93d47fd8b8d8000cd6e7522",
"cachedResultName": "My Gmail Tasks"
},
"filterType": "manual"
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 2,
"alwaysOutputData": true
},
{
"id": "f8188ab9-9a80-4aa9-b773-73cd90b8dbd3",
"name": "If checked off",
"type": "n8n-nodes-base.if",
"position": [
-1740,
460
],
"parameters": {
"conditions": {
"boolean": [
{
"value1": "={{ $json.Complete }}",
"value2": true
}
]
}
},
"typeVersion": 1
},
{
"id": "bfcfeeb1-ad8b-47fb-8a09-b58e7b649a25",
"name": "On updated database page",
"type": "n8n-nodes-base.notionTrigger",
"position": [
-1960,
460
],
"parameters": {
"event": "pagedUpdatedInDatabase",
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"databaseId": {
"__rl": true,
"mode": "list",
"value": "e606a7c1-e93d-47fd-8b8d-8000cd6e7522",
"cachedResultUrl": "https://www.notion.so/e606a7c1e93d47fd8b8d8000cd6e7522",
"cachedResultName": "My Gmail Tasks"
}
},
"credentials": {
"notionApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "dc2c59b8-6e0d-46b3-946a-e48b0461c48f",
"name": "Remove label from target email",
"type": "n8n-nodes-base.gmail",
"position": [
-1520,
460
],
"parameters": {
"labelIds": [
"Label_9178764513576607415"
],
"messageId": "={{ $json['Thread ID'] }}",
"operation": "removeLabels"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2
},
{
"id": "0f693c2f-ce89-4a2f-a85f-9230b7bcb94d",
"name": "Not yet checked off, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
-1520,
660
],
"parameters": {},
"typeVersion": 1
},
{
"id": "bf792470-fc0a-45a2-b655-df5c977faa97",
"name": "Merge",
"type": "n8n-nodes-base.merge",
"position": [
-1220,
100
],
"parameters": {
"mode": "combine",
"options": {},
"joinMode": "enrichInput1",
"mergeByFields": {
"values": [
{
"field1": "id",
"field2": "property_thread_id"
}
]
}
},
"typeVersion": 2.1
},
{
"id": "f910c34c-4c3d-481f-8223-a8aae710dbbd",
"name": "If found, do nothing",
"type": "n8n-nodes-base.noOp",
"position": [
-840,
260
],
"parameters": {},
"typeVersion": 1
},
{
"id": "7086cd15-9f2e-40e4-be3b-47d117dde670",
"name": "If database page not found",
"type": "n8n-nodes-base.if",
"position": [
-1060,
160
],
"parameters": {
"conditions": {
"string": [
{
"value1": "={{ $json.property_thread_id }}",
"operation": "isEmpty"
}
]
}
},
"typeVersion": 1
},
{
"id": "86ce380c-0810-4edb-94e4-fb67b0ca422c",
"name": "Find my email address",
"type": "n8n-nodes-base.httpRequest",
"position": [
-840,
60
],
"parameters": {
"url": "https://gmail.googleapis.com/gmail/v1/users/me/profile",
"options": {},
"authentication": "predefinedCredentialType",
"nodeCredentialType": "gmailOAuth2"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 4.1
},
{
"id": "f576f785-49e4-4ed2-b83e-400b001b6c3a",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-2540,
100
],
"parameters": {
"width": 501.0810810810809,
"height": 545.405405405404,
"content": "## Send labeled email to a Notion database\nThis workflow sends the contents of an email to a Notion database. The email must be labeled with a specific label for the workflow to trigger. The email subject will be the title of the Notion page, and a snippet of the email body will be the content of the Notion page. The email link will be added to the Notion page as a property.\n\n### How it works\nOn scheduled intervals, find all emails with a specific label. For each email, check if the email already exists in the Notion database. If it does not exist, create a new page in the Notion database, otherwise do nothing. When the task in the Notion database is checked off, the label will be removed from the email.\n\n### Setup\nThis workflow requires that you set up a Notion database or use an existing one with at least the following fields:\n- Title (title)\n- Thread ID (text)\n- Email thread (URL)\n\n\nAdditionally, create a label that will be used to trigger the workflow in Gmail. In this workflow, the label is called \"Notion\"."
},
"typeVersion": 1
}
],
"connections": {
"Merge": {
"main": [
[
{
"node": "If database page not found",
"type": "main",
"index": 0
}
]
]
},
"On schedule": {
"main": [
[
{
"node": "Derive last request time",
"type": "main",
"index": 0
}
]
]
},
"If checked off": {
"main": [
[
{
"node": "Remove label from target email",
"type": "main",
"index": 0
}
],
[
{
"node": "Not yet checked off, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Find my email address": {
"main": [
[
{
"node": "Create database page",
"type": "main",
"index": 0
}
]
]
},
"Try get database page": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 1
}
]
]
},
"Derive last request time": {
"main": [
[
{
"node": "Get emails from label and last request time",
"type": "main",
"index": 0
}
]
]
},
"On updated database page": {
"main": [
[
{
"node": "If checked off",
"type": "main",
"index": 0
}
]
]
},
"If database page not found": {
"main": [
[
{
"node": "Find my email address",
"type": "main",
"index": 0
}
],
[
{
"node": "If found, do nothing",
"type": "main",
"index": 0
}
]
]
},
"Get emails from label and last request time": {
"main": [
[
{
"node": "Try get database page",
"type": "main",
"index": 0
},
{
"node": "Merge",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2notionApi
About this workflow
Send Labeled Email To A Notion Database. Uses scheduleTrigger, dateTime, gmail, notion. Scheduled trigger; 14 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →