This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"name": "AI CV Screener & HR Automation",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"filters": {
"q": "subject:CV OR subject:Resume OR subject:Application has:attachment"
}
},
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1.3,
"position": [
-600,
0
],
"id": "gmail-trigger",
"name": "Gmail: New Application Email"
},
{
"parameters": {
"operation": "getAll",
"messageId": "={{ $json.id }}",
"options": {
"attachmentsPrefix": "attachment_",
"downloadAttachments": true
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-400,
0
],
"id": "get-attachments",
"name": "Download CV Attachment"
},
{
"parameters": {
"modelId": {
"__rl": true,
"value": "gpt-4o",
"mode": "list",
"cachedResultName": "GPT-4O"
},
"responses": {
"values": [
{
"role": "system",
"content": "You are an expert HR recruiter. Analyze this CV and return ONLY valid JSON with no markdown:\n{\n \"candidate_name\": \"\",\n \"email\": \"\",\n \"phone\": \"\",\n \"years_experience\": 0,\n \"current_role\": \"\",\n \"top_skills\": [],\n \"education_level\": \"Bachelor/Master/PhD/Other\",\n \"education_field\": \"\",\n \"languages\": [],\n \"fit_score\": 0,\n \"fit_score_reason\": \"\",\n \"strengths\": [],\n \"weaknesses\": [],\n \"recommended_action\": \"Interview/Hold/Reject\",\n \"interview_questions\": [],\n \"summary\": \"\"\n}\n\nJob Requirements for context:\n- Role: AI/ML Engineer\n- Required: Python, Machine Learning, Deep Learning\n- Nice to have: LLMs, RAG, Docker, FastAPI\n- Experience: 1+ years or strong portfolio\n- Education: CS or Engineering degree preferred"
},
{
"content": "=Analyze this CV:\n\nApplicant email: {{ $('Gmail: New Application Email').item.json.from }}\nEmail subject: {{ $('Gmail: New Application Email').item.json.subject }}\nEmail body: {{ $('Gmail: New Application Email').item.json.snippet }}\n\nCV Content: {{ $json.data }}"
}
]
},
"builtInTools": {},
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.openAi",
"typeVersion": 2,
"position": [
-100,
0
],
"id": "analyze-cv",
"name": "AI CV Analysis"
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "parse-cv",
"name": "cv_data",
"value": "={{ JSON.parse($json.output[0].content[0].text) }}",
"type": "object"
},
{
"id": "application-date",
"name": "applied_at",
"value": "={{ $now }}",
"type": "string"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
100,
0
],
"id": "parse-cv-data",
"name": "Parse CV Data"
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": false,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "check-action",
"leftValue": "={{ $json.cv_data.recommended_action }}",
"rightValue": "Interview",
"operator": {
"type": "string",
"operation": "equals"
}
}
],
"combinator": "and"
},
"options": {}
},
"type": "n8n-nodes-base.if",
"typeVersion": 2.2,
"position": [
300,
0
],
"id": "route-decision",
"name": "Route: Interview or Not?"
},
{
"parameters": {
"sendTo": "={{ $('Parse CV Data').item.json.cv_data.email }}",
"subject": "\ud83c\udf89 Interview Invitation \u2014 AI/ML Engineer Position",
"emailType": "html",
"message": "=<div style='font-family: Arial, sans-serif; max-width: 600px;'>\n<h2>Dear {{ $('Parse CV Data').item.json.cv_data.candidate_name }},</h2>\n<p>Thank you for applying for the <strong>AI/ML Engineer</strong> position.</p>\n<p>After reviewing your application, we are pleased to invite you for an interview. Your background in <strong>{{ $('Parse CV Data').item.json.cv_data.top_skills.slice(0,3).join(', ') }}</strong> stood out to us.</p>\n<p>Our team will reach out within 2 business days to schedule a convenient time.</p>\n<p>To help you prepare, here are some areas we will explore:</p>\n<ul>{{ $('Parse CV Data').item.json.cv_data.interview_questions.map(q => '<li>' + q + '</li>').join('') }}</ul>\n<p>We look forward to speaking with you!</p>\n<br/>\n<p>Best regards,<br/><strong>HR Team</strong></p>\n</div>",
"options": {}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
550,
-150
],
"id": "send-interview-email",
"name": "Send Interview Invitation"
},
{
"parameters": {
"sendTo": "={{ $('Parse CV Data').item.json.cv_data.email }}",
"subject": "Re: Your Application \u2014 AI/ML Engineer Position",
"emailType": "html",
"message": "=<div style='font-family: Arial, sans-serif; max-width: 600px;'>\n<h2>Dear {{ $('Parse CV Data').item.json.cv_data.candidate_name }},</h2>\n<p>Thank you for your interest in the <strong>AI/ML Engineer</strong> position and for taking the time to apply.</p>\n<p>After careful review of your application, we have decided to move forward with other candidates whose qualifications more closely match our current requirements.</p>\n<p>We appreciate your interest and encourage you to apply for future opportunities.</p>\n<br/>\n<p>Best regards,<br/><strong>HR Team</strong></p>\n</div>",
"options": {}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
550,
150
],
"id": "send-rejection-email",
"name": "Send Polite Rejection"
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "YOUR_GOOGLE_SHEET_ID",
"mode": "id"
},
"sheetName": {
"__rl": true,
"value": "Candidates",
"mode": "name"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"applied_at": "={{ $('Parse CV Data').item.json.applied_at }}",
"name": "={{ $('Parse CV Data').item.json.cv_data.candidate_name }}",
"email": "={{ $('Parse CV Data').item.json.cv_data.email }}",
"current_role": "={{ $('Parse CV Data').item.json.cv_data.current_role }}",
"years_experience": "={{ $('Parse CV Data').item.json.cv_data.years_experience }}",
"fit_score": "={{ $('Parse CV Data').item.json.cv_data.fit_score }}",
"top_skills": "={{ $('Parse CV Data').item.json.cv_data.top_skills.join(', ') }}",
"education": "={{ $('Parse CV Data').item.json.cv_data.education_level + ' - ' + $('Parse CV Data').item.json.cv_data.education_field }}",
"recommended_action": "={{ $('Parse CV Data').item.json.cv_data.recommended_action }}",
"summary": "={{ $('Parse CV Data').item.json.cv_data.summary }}",
"strengths": "={{ $('Parse CV Data').item.json.cv_data.strengths.join(', ') }}",
"weaknesses": "={{ $('Parse CV Data').item.json.cv_data.weaknesses.join(', ') }}"
}
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
800,
0
],
"id": "log-candidate",
"name": "Log to Candidates Sheet"
},
{
"parameters": {
"channel": "hiring-pipeline",
"text": "=*New Application Processed* \ud83e\udd16\n\n*Candidate:* {{ $('Parse CV Data').item.json.cv_data.candidate_name }}\n*Role:* {{ $('Parse CV Data').item.json.cv_data.current_role }}\n*Experience:* {{ $('Parse CV Data').item.json.cv_data.years_experience }} years\n*Fit Score:* {{ $('Parse CV Data').item.json.cv_data.fit_score }}/100\n*Decision:* {{ $('Parse CV Data').item.json.cv_data.recommended_action }}\n*Top Skills:* {{ $('Parse CV Data').item.json.cv_data.top_skills.slice(0,4).join(', ') }}\n\n_{{ $('Parse CV Data').item.json.cv_data.summary }}_",
"otherOptions": {}
},
"type": "n8n-nodes-base.slack",
"typeVersion": 2.3,
"position": [
1000,
0
],
"id": "notify-slack",
"name": "Notify HR on Slack"
}
],
"connections": {
"Gmail: New Application Email": {
"main": [
[
{
"node": "Download CV Attachment",
"type": "main",
"index": 0
}
]
]
},
"Download CV Attachment": {
"main": [
[
{
"node": "AI CV Analysis",
"type": "main",
"index": 0
}
]
]
},
"AI CV Analysis": {
"main": [
[
{
"node": "Parse CV Data",
"type": "main",
"index": 0
}
]
]
},
"Parse CV Data": {
"main": [
[
{
"node": "Route: Interview or Not?",
"type": "main",
"index": 0
}
]
]
},
"Route: Interview or Not?": {
"main": [
[
{
"node": "Send Interview Invitation",
"type": "main",
"index": 0
}
],
[
{
"node": "Send Polite Rejection",
"type": "main",
"index": 0
}
]
]
},
"Send Interview Invitation": {
"main": [
[
{
"node": "Log to Candidates Sheet",
"type": "main",
"index": 0
}
]
]
},
"Send Polite Rejection": {
"main": [
[
{
"node": "Log to Candidates Sheet",
"type": "main",
"index": 0
}
]
]
},
"Log to Candidates Sheet": {
"main": [
[
{
"node": "Notify HR on Slack",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"meta": {
"templateCredsSetupCompleted": false
},
"tags": [
"hr",
"recruitment",
"ai",
"automation",
"cv-screening"
]
}
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About this workflow
AI CV Screener & HR Automation. Uses gmailTrigger, gmail, openAi, googleSheets. Event-driven trigger; 9 nodes.
Source: https://github.com/riham-tarabay/n8n-cv-screener-hr-automation/blob/main/cv_screener_hr_automation.json — original creator credit. Request a take-down →
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