This workflow follows the Gmail → Gmail Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "AI-Powered Email Management",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "custom",
"cronExpression": "*/5 * * * *"
}
]
},
"filters": {}
},
"type": "n8n-nodes-base.gmailTrigger",
"typeVersion": 1.2,
"position": [
-700,
400
],
"id": "81488e4a-7916-40b9-af24-a7d66f52f34e",
"name": "Gmail Trigger",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"inputText": "=Subject: {{ $json.Subject }}\nEmail body: {{ $json.snippet }}",
"categories": {
"categories": [
{
"category": "Promotions",
"description": "This is any email looking to sell me any product or service"
},
{
"category": "Social",
"description": "Any email from a social media site like YouTube, Facebook, X, Tiktok and Instagram"
},
{
"category": "Personal",
"description": "An email sent from a friend or a family members or something personal to me outside of work"
},
{
"category": "Sales",
"description": "Any data or email regarding clients sending over documents, sales, etc"
},
{
"category": "Recruitment",
"description": "Any reply from the jobs i have applied or anyone looking for a job, or to join our team"
},
{
"category": "Receipts",
"description": "These are transaction emails for receipts with or without attachment"
},
{
"category": "Misc",
"description": "Anything that doesn't fall within the other categories"
}
]
},
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.textClassifier",
"typeVersion": 1,
"position": [
-520,
400
],
"id": "62e30be8-5c6b-4eb8-8f92-de630cd1e01b",
"name": "Text Classifier"
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"CATEGORY_SOCIAL"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
140
],
"id": "545a9929-02f0-413a-8756-78ca1ce5020c",
"name": "Social",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "markAsRead",
"messageId": "={{ $('Gmail Trigger').item.json.id }}"
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
120,
-20
],
"id": "feb82e3b-5bef-4e0a-872f-7cc9b1d0e677",
"name": "Gmail",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"modelId": {
"__rl": true,
"value": "gpt-4o-mini",
"mode": "list",
"cachedResultName": "GPT-4O-MINI"
},
"messages": {
"values": [
{
"content": "You're an intelligent bot at summarizing emails",
"role": "system"
},
{
"content": "=Subject: {{ $('Gmail Trigger').item.json.Subject }}\nEmail body: {{ $('Gmail Trigger').item.json.snippet }}"
}
]
},
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.openAi",
"typeVersion": 1.8,
"position": [
120,
140
],
"id": "297c6150-43db-4b8c-9d05-968cf5c36da5",
"name": "OpenAI",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "appendOrUpdate",
"documentId": {
"__rl": true,
"value": "1J0OzZoD8ovlw2ox0KNOPWKXE3XCl5xbCISzuLyeqkBE",
"mode": "list",
"cachedResultName": "Email Summary n8n",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1J0OzZoD8ovlw2ox0KNOPWKXE3XCl5xbCISzuLyeqkBE/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "list",
"cachedResultName": "Sheet1",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1J0OzZoD8ovlw2ox0KNOPWKXE3XCl5xbCISzuLyeqkBE/edit#gid=0"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"ID": "={{ $('Gmail Trigger').item.json.id }}",
"Date": "={{ $now }}",
"Subject Line": "={{ $('Gmail Trigger').item.json.Subject }}",
"Summary": "={{ $json.message.content }}",
"Snippet": "={{ $('Gmail Trigger').item.json.threadId }}"
},
"matchingColumns": [
"ID"
],
"schema": [
{
"id": "ID",
"displayName": "ID",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true,
"removed": false
},
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Subject Line",
"displayName": "Subject Line",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Summary",
"displayName": "Summary",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Snippet",
"displayName": "Snippet",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
480,
140
],
"id": "9386f4bb-7039-4b84-84fd-fbf526b8d4ba",
"name": "Google Sheets",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"resource": "draft",
"subject": "={{ $json.message.content.subject_line }}",
"message": "={{ $json.message.content.email_body }}",
"options": {
"threadId": "={{ $('Gmail Trigger').item.json.threadId }}",
"sendTo": "={{ $('Gmail Trigger').item.json.From }}"
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
480,
300
],
"id": "e10d3993-4a35-4b6a-9979-5328d481b044",
"name": "Gmail1",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"modelId": {
"__rl": true,
"value": "gpt-4o-mini",
"mode": "list",
"cachedResultName": "GPT-4O-MINI"
},
"messages": {
"values": [
{
"content": "You're an intelligent bot at replying to emails. Please sign off on all emails as follows:\n\"Best Regards,\nSuneel\"\n\nAlso separate paragraphs by lines breaks.",
"role": "system"
},
{
"content": "=Heres the email to reply to:\nSubject: {{ $('Gmail Trigger').item.json.Subject }}\nEmail body: {{ $('Gmail Trigger').item.json.snippet }}\nThis email is from: {{ $('Gmail Trigger').item.json.From }}"
},
{
"content": "Please format the data in JSON format:\n{\n\"subject_line\": \"\",\n\"email_body\": \"\"\n}",
"role": "assistant"
}
]
},
"jsonOutput": true,
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.openAi",
"typeVersion": 1.8,
"position": [
120,
300
],
"id": "4eb86206-56ed-4575-ab5a-4a96f43aee4e",
"name": "OpenAI1",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"sendTo": "=aifirstlink@gmail.com",
"subject": "=FORWARDED: {{ $('Gmail Trigger').item.json.Subject }}",
"message": "=FORWARDED: {{ $('Gmail Trigger').item.json.snippet }}",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
120,
780
],
"id": "07284056-5814-4ac5-aab5-b96940a0abb6",
"name": "Gmail2",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"modelId": {
"__rl": true,
"value": "gpt-4o-mini",
"mode": "list",
"cachedResultName": "GPT-4O-MINI"
},
"messages": {
"values": [
{
"content": "You're an intelligent bot at replying to sales emails. Please sign off on all emails as follows:\n\"Regards,\nSuneel\"\n\nAlso separate paragraphs by lines breaks.",
"role": "system"
},
{
"content": "=Heres the email to reply to:\nSubject: {{ $('Gmail Trigger').item.json.Subject }}\nEmail body: {{ $('Gmail Trigger').item.json.snippet }}\nThis email is from: {{ $('Gmail Trigger').item.json.From }}"
},
{
"content": "Please format the data in JSON format:\n{\n\"subject_line\": \"\",\n\"email_body\": \"\"\n}",
"role": "assistant"
}
]
},
"jsonOutput": true,
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.openAi",
"typeVersion": 1.8,
"position": [
120,
460
],
"id": "6b764b63-1100-4c1a-bda4-51f5aace1a0b",
"name": "OpenAI2",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "reply",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"message": "={{ $json.message.content.email_body }}",
"options": {
"appendAttribution": false
}
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
480,
460
],
"id": "c8bb3ff9-f670-4007-b4a3-3eaba7e62440",
"name": "Gmail3",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"options": {}
},
"type": "@n8n/n8n-nodes-langchain.lmChatOpenAi",
"typeVersion": 1.1,
"position": [
-540,
580
],
"id": "a22f62bd-a1a3-4bc8-9cf1-cb55a3cb9cf5",
"name": "OpenAI Chat Model1",
"credentials": {
"openAiApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"CATEGORY_PROMOTIONS"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
-20
],
"id": "b9d3d854-6de9-432f-81da-95c08e3cd766",
"name": "Promotions",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_2750518775353483320"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
300
],
"id": "99485032-8ff8-4ce7-93da-552c822300bf",
"name": "Personal",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_9093425880639079056"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
460
],
"id": "3dac4fde-730b-47a8-a8ae-3aff5c0c8be0",
"name": "Sales",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_6028289483376890344"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
620
],
"id": "326cf361-5076-4474-a822-6da1b69a7fbe",
"name": "Recruitment",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_6104253795569672932"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
780
],
"id": "b8f0d66b-81aa-427b-98b0-6800893490a7",
"name": "Receipts",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "addLabels",
"messageId": "={{ $('Gmail Trigger').item.json.id }}",
"labelIds": [
"Label_4704675443450905433"
]
},
"type": "n8n-nodes-base.gmail",
"typeVersion": 2.1,
"position": [
-100,
940
],
"id": "7c54cc7d-f5bb-4c52-b2fb-235623229b35",
"name": "Misc",
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Gmail Trigger": {
"main": [
[
{
"node": "Text Classifier",
"type": "main",
"index": 0
}
]
]
},
"Text Classifier": {
"main": [
[
{
"node": "Promotions",
"type": "main",
"index": 0
}
],
[
{
"node": "Social",
"type": "main",
"index": 0
}
],
[
{
"node": "Personal",
"type": "main",
"index": 0
}
],
[
{
"node": "Sales",
"type": "main",
"index": 0
}
],
[
{
"node": "Recruitment",
"type": "main",
"index": 0
}
],
[
{
"node": "Receipts",
"type": "main",
"index": 0
}
],
[
{
"node": "Misc",
"type": "main",
"index": 0
}
]
]
},
"Social": {
"main": [
[
{
"node": "OpenAI",
"type": "main",
"index": 0
}
]
]
},
"OpenAI": {
"main": [
[
{
"node": "Google Sheets",
"type": "main",
"index": 0
}
]
]
},
"OpenAI1": {
"main": [
[
{
"node": "Gmail1",
"type": "main",
"index": 0
}
]
]
},
"OpenAI2": {
"main": [
[
{
"node": "Gmail3",
"type": "main",
"index": 0
}
]
]
},
"OpenAI Chat Model1": {
"ai_languageModel": [
[
{
"node": "Text Classifier",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Promotions": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Personal": {
"main": [
[
{
"node": "OpenAI1",
"type": "main",
"index": 0
}
]
]
},
"Sales": {
"main": [
[
{
"node": "OpenAI2",
"type": "main",
"index": 0
}
]
]
},
"Receipts": {
"main": [
[
{
"node": "Gmail2",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "cad553ab-b853-4833-a22a-fef7eec21641",
"meta": {
"templateCredsSetupCompleted": true
},
"id": "MAb1f2LzKXvlH95m",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleSheetsOAuth2ApiopenAiApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
AI-Powered Email Management. Uses gmailTrigger, textClassifier, gmail, openAi. Event-driven trigger; 18 nodes.
Source: https://gist.github.com/firstlinkai/f4af0166eeb35e700fc0c4c96b2a2940 — original creator credit. Request a take-down →
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