Automate Change Request Approvals with Monday.com, Jira, Slack & Google Sheets

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "id": "qcrbyv2z8OnQhJ8F",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "name": "Automate Change Request Approvals with Monday.com, Jira, Slack & Google Sheets",
  "tags": [],
  "nodes": [
    {
      "id": "4415994b-5b1d-4277-9089-201f714d2770",
      "name": "Workflow Overview",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -2400,
        160
      ],
      "parameters": {
        "color": 4,
        "width": 389,
        "height": 829,
        "content": "## \ud83c\udfaf Change Request Approval Workflow\n\nAutomated change management system that routes requests based on risk level and status.\n\n**What it does:**\n\n- Fetches change requests from Monday.com daily\n- Routes by status (Pending/Approved/Rejected)\n- Creates Jira tickets for approved requests\n- Logs approved requests to Google Sheets\n- Sends Slack notifications to stakeholders\n- Handles resubmissions for rejected requests\n\n**Use Case:** Perfect for IT teams managing change requests with approval workflows and risk-YOUR_OPENAI_KEY_HERE_OPENAI_KEY_HERE routing.\n\n**Required Setup:**\n\n- Monday.com board with change requests\n- Jira project for approved changes\n- Google Sheets for audit trail\n- Slack workspace for notifications\n- Gmail for email confirmations\n\n**Example Payload Structure:**\n\nMonday.com items should contain:\n- ID (string): Unique identifier\n- Name (string): Request title\n- Status (text): \"Pending\", \"Approved\", or \"Rejected\"\n- Component affected (text): System component name\n- Approvers (people): Assigned approvers\n- Description (long text): Detailed request description\n- Risk Level (status): \"High\", \"Medium\", or \"Low\"\n\n**Customization Options:**\n\n- **Schedule Timing**: Modify the cron expression in Schedule Trigger node to change execution times (default: weekdays at 3:00 AM)\n- **Slack Channels**: Update channel IDs in Slack nodes to send notifications to different channels\n- **Jira Issue Types**: Change issue type from \"Task\" to \"Story\", \"Bug\", or custom types in your project\n- **Email Recipients**: Modify the sendTo parameter in Gmail node to send to multiple recipients or use dynamic addresses\n- **Column Mapping**: Adjust column_values indices in Edit Fields node if your Monday.com board structure differs\n- **Risk Level Routing**: Customize the routing logic in IF nodes to handle additional risk levels or statuses\n\n**Troubleshooting:**\n\nQ: Workflow runs but no items are fetched from Monday.com?\nA: Verify your board ID and group ID are correct. Check that your Monday.com API credentials have read access to the board.\n\nQ: Slack notifications not sending?\nA: Ensure your Slack channel ID is correct (starts with 'C'). Verify the bot has permission to post in the channel.\n\nQ: Jira issue creation fails?\nA: Confirm your project ID and issue type ID are valid. Check that required fields in Jira are being populated.\n\nQ: Google Sheets not updating?\nA: Verify the spreadsheet ID and sheet GID are correct. Ensure your Google OAuth2 credentials have write access.\n\nQ: Column values returning empty?\nA: Column indices in Edit Fields node may not match your board structure. Check Monday.com API response to identify correct indices.\n\nQ: Workflow not running on schedule?\nA: Activate the workflow and check timezone settings. Verify the cron expression matches your desired schedule."
      },
      "typeVersion": 1
    },
    {
      "id": "c051e25e-ccee-4210-a131-6ba155486876",
      "name": "Note - Schedule",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1936,
        112
      ],
      "parameters": {
        "width": 262,
        "height": 253,
        "content": "## \u23f0 Daily Schedule\n\nRuns weekdays at 3:00 AM to process change requests.\n\n**Schedule:** Mon-Fri at 03:00\n\n**Cron:** `0 3 * * 1-5`\n\n**Customize:** Adjust timing based on your team's timezone and workflow needs."
      },
      "typeVersion": 1
    },
    {
      "id": "7a86c05e-6d0f-4996-a558-6b0c744715c5",
      "name": "Note - Extract",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1520,
        96
      ],
      "parameters": {
        "width": 262,
        "height": 293,
        "content": "## \ud83d\udcc4 Data Transformation\n\nExtracts and maps Monday.com columns to clean fields.\n\n**Mapped Fields:**\n\n- ID, Name, Status\n- Component affected\n- Approvers\n- Description\n- Risk Level\n\n**Note:** Adjust column indices if your board structure differs"
      },
      "typeVersion": 1
    },
    {
      "id": "5c37acc1-3bc0-49af-8949-b0a816783513",
      "name": "Note - Pending Slack",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1056,
        80
      ],
      "parameters": {
        "width": 262,
        "height": 258,
        "content": "## \ud83d\udcac Slack Alert - Pending\n\n**Setup Required:**\n\n1. Replace channel ID with your Slack channel ID\n2. Connect Slack API credentials\n\n**Sends:** Notification for pending approvals with all request details"
      },
      "typeVersion": 1
    },
    {
      "id": "6543192f-0aed-4e37-b6a8-476c11079bd6",
      "name": "Note - Approved Route",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1008,
        656
      ],
      "parameters": {
        "width": 262,
        "height": 258,
        "content": "## \u2705 Approved Router\n\n**True Branch:** Status = \"Approved\"\n\n- Creates Jira ticket\n- Logs to Google Sheets\n\n**False Branch:** Status = \"Rejected\"\n\n- Handles resubmission flow"
      },
      "typeVersion": 1
    },
    {
      "id": "d9053b68-9c61-42e1-a7ec-260daea118f6",
      "name": "Note - Jira",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -672,
        32
      ],
      "parameters": {
        "width": 262,
        "height": 237,
        "content": "## \ud83c\udfab Create Jira Issue\n\n**Setup Required:**\n\n1. Select your Jira project from the dropdown\n2. Update issue type if needed\n3. Connect Jira credentials\n\n**Creates:** Task with request name and description"
      },
      "typeVersion": 1
    },
    {
      "id": "b7c1819c-59ec-4f8e-932e-1ef92c45be41",
      "name": "Note - Sheets",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -768,
        736
      ],
      "parameters": {
        "width": 262,
        "height": 309,
        "content": "## \ud83d\udcca Audit Trail\n\n**Setup Required:**\n\n1. Select your Google Sheets document from the dropdown\n2. Select the sheet tab to log data\n3. Connect Google OAuth2 credentials\n\n**Logs:** All approved requests for compliance tracking"
      },
      "typeVersion": 1
    },
    {
      "id": "42234c45-21e7-48c2-a9e7-cce57fb83764",
      "name": "Note - Email",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -176,
        -16
      ],
      "parameters": {
        "width": 262,
        "height": 301,
        "content": "## \ud83d\udce7 Email Confirmation\n\n**Setup Required:**\n\n1. Replace email address with recipient\n2. Connect Gmail OAuth2 credentials\n\n**Sends:** Professional confirmation email with Jira ticket link"
      },
      "typeVersion": 1
    },
    {
      "id": "02732fa9-e577-47b8-a458-fb0cffdd572d",
      "name": "Note - Rejected Route",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -512,
        896
      ],
      "parameters": {
        "width": 262,
        "height": 258,
        "content": "## \u274c Rejected Router\n\n**True Branch:** Status = \"Rejected\"\n\n- Creates resubmission item in Monday.com\n\n**False Branch:** No action\n\n- End of workflow for other statuses"
      },
      "typeVersion": 1
    },
    {
      "id": "602b9d11-71de-4fb2-af67-27962728ff67",
      "name": "Note - Resubmit",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -208,
        880
      ],
      "parameters": {
        "width": 262,
        "height": 285,
        "content": "## \ud83d\udd04 Resubmission Handler\n\n**Setup Required:**\n\n1. Use same board ID as fetch node\n2. Same Monday.com credentials\n\n**Creates:** New item prefixed with \"Resubmission:\" for rejected requests"
      },
      "typeVersion": 1
    },
    {
      "id": "d07b2336-0cc0-4a83-a2a0-dbadf6c1bbee",
      "name": "Note - Approved Slack",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -144,
        560
      ],
      "parameters": {
        "width": 262,
        "height": 269,
        "content": "## \ud83d\udcac Slack Alert - Approved\n\n**Setup Required:**\n\n1. Use same Slack channel ID\n2. Same credentials as pending notification\n\n**Sends:** Confirmation with Jira ticket key for approved requests"
      },
      "typeVersion": 1
    },
    {
      "id": "e4099998-608c-4273-9d5b-0bc057d83d69",
      "name": "Note - Status Route",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1280,
        608
      ],
      "parameters": {
        "width": 262,
        "height": 285,
        "content": "## \ud83d\udd00 Status Router\n\nRoutes requests based on status.\n\n**True Branch:** Status = \"Pending\"\n\n- Sends notification to stakeholders\n\n**False Branch:** Status = \"Approved\" or \"Rejected\"\n\n- Continues to next routing node"
      },
      "typeVersion": 1
    },
    {
      "id": "0902612f-4be1-4185-b750-c0a868710ded",
      "name": "Note - Fetch",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1584,
        592
      ],
      "parameters": {
        "width": 262,
        "height": 269,
        "content": "## \ud83d\udccb Fetch Requests\n\n**Setup Required:**\n\n1. Replace board ID with your Monday.com board ID\n2. Update groupId if using different group\n3. Connect Monday.com credentials\n\n**Fetches:** All change request items from board"
      },
      "typeVersion": 1
    },
    {
      "id": "cd563c72-6ce4-41ef-81cd-ed6ba950dd65",
      "name": "Route by Risk Level",
      "type": "n8n-nodes-base.if",
      "position": [
        -1008,
        400
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "={{ $json.Status }}",
              "value2": "Pending"
            }
          ]
        }
      },
      "typeVersion": 1
    },
    {
      "id": "88ca5e62-8d3d-44c6-bab1-30ea9e73e789",
      "name": "Route High Risk by Component",
      "type": "n8n-nodes-base.if",
      "position": [
        -560,
        688
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "={{ $json.Status }}",
              "value2": "Rejected"
            }
          ]
        }
      },
      "typeVersion": 1
    },
    {
      "id": "a7f1bad3-2585-495b-a951-8a2fe767bd8d",
      "name": "Route Low Risk by Component",
      "type": "n8n-nodes-base.if",
      "position": [
        -784,
        496
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "={{ $json.Status }}",
              "value2": "Approved"
            }
          ]
        }
      },
      "typeVersion": 1
    },
    {
      "id": "e209b20d-78f6-458f-af95-bbe964956487",
      "name": "Get many items",
      "type": "n8n-nodes-base.mondayCom",
      "position": [
        -1472,
        400
      ],
      "parameters": {
        "boardId": "5013238363",
        "groupId": "topics",
        "resource": "boardItem",
        "operation": "getAll"
      },
      "credentials": {
        "mondayComApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "783aa30c-2402-4899-9734-7f05fce7fe02",
      "name": "Edit Fields",
      "type": "n8n-nodes-base.set",
      "position": [
        -1232,
        400
      ],
      "parameters": {
        "options": {},
        "assignments": {
          "assignments": [
            {
              "id": "a1970365-569f-4272-a0a1-cfb19592ae14",
              "name": "id",
              "type": "string",
              "value": "={{ $json.id }}"
            },
            {
              "id": "20ee1686-786d-4702-8786-562dd485ae77",
              "name": "name",
              "type": "string",
              "value": "={{ $json.name }}"
            },
            {
              "id": "3957374a-b750-40d9-889a-0b8cc320d317",
              "name": "Component affected",
              "type": "string",
              "value": "={{ $json.column_values[4].text }}"
            },
            {
              "id": "7724954e-5ab9-493d-ac12-f8da9754561b",
              "name": "Approvers",
              "type": "string",
              "value": "={{ $json.column_values[5].text }}"
            },
            {
              "id": "c749e528-e47e-4de6-b40a-8ae74acfcb52",
              "name": "Status",
              "type": "string",
              "value": "={{ $json.column_values[1].text }}"
            },
            {
              "id": "c74e1543-2ac9-46dc-aa93-0e45ca8f1dbd",
              "name": "Description",
              "type": "string",
              "value": "={{ $json.column_values[6].text }}"
            },
            {
              "id": "59caec12-5c47-498e-a784-28c3b92a2fb0",
              "name": "Risk Level",
              "type": "string",
              "value": "={{ $json.column_values[3].text }}"
            }
          ]
        }
      },
      "typeVersion": 3.4
    },
    {
      "id": "6cbf14f0-4022-48af-9f29-0a5b1a3803f7",
      "name": "Notify Stackholder Pending Request",
      "type": "n8n-nodes-base.slack",
      "position": [
        -784,
        304
      ],
      "parameters": {
        "text": "=\ud83d\udce2 New Request Requires Your Approval \n\n *Name*{{ $json.name }}\n|*Request:* {{ $json.Description }}\n*Risk Level:* {{ $json['Risk Level'] }}\n*Component:* {{ $json['Component affected'] }}\n*Approver:* {{ $json.Approvers }}\n\nPlease review and update the status in Monday.com",
        "select": "channel",
        "channelId": {
          "__rl": true,
          "mode": "list",
          "value": "C09GNB90TED",
          "cachedResultName": "general-information"
        },
        "otherOptions": {}
      },
      "credentials": {
        "slackApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 2
    },
    {
      "id": "39356117-0088-485e-a937-9a6f193f2efe",
      "name": "Create an issue",
      "type": "n8n-nodes-base.jira",
      "position": [
        -560,
        304
      ],
      "parameters": {
        "project": {
          "__rl": true,
          "mode": "list",
          "value": "10001",
          "cachedResultName": "Kanban"
        },
        "summary": "={{ $json.name }}",
        "issueType": {
          "__rl": true,
          "mode": "list",
          "value": "10006",
          "cachedResultName": "Task"
        },
        "additionalFields": {
          "description": "={{ $json.Description }}"
        }
      },
      "credentials": {
        "jiraSoftwareCloudApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "265a13bd-46ef-4152-8619-e81a7ded2b54",
      "name": "Notify Stackholder Approval Request",
      "type": "n8n-nodes-base.slack",
      "position": [
        -336,
        304
      ],
      "parameters": {
        "text": "=\ud83d\udce2 Approvals  \n\n*Name*{{ $('Route Low Risk by Component').item.json.name }}\n*Request:* {{ $('Route Low Risk by Component').item.json.Description }}\n*Risk Level:* {{ $('Route Low Risk by Component').item.json[\"Risk Level\"] }}\n*Component:* {{ $('Route Low Risk by Component').item.json[\"Component affected\"] }}\n*Approver:*{{ $('Route Low Risk by Component').item.json.Approvers }}  \n*Issue key:*https://herevivekpatidar.atlassian.net/jira/software/projects/KAN/boards/2?selectedIssue={{ $json.key }}\n\nPlease review it",
        "select": "channel",
        "channelId": {
          "__rl": true,
          "mode": "list",
          "value": "C09GNB90TED",
          "cachedResultName": "general-information"
        },
        "otherOptions": {}
      },
      "credentials": {
        "slackApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 2
    },
    {
      "id": "7fd3b533-0233-47ac-ad7e-894157180e65",
      "name": "Resubmission Request",
      "type": "n8n-nodes-base.mondayCom",
      "position": [
        -336,
        688
      ],
      "parameters": {
        "name": "=ReSubmission: {{ $json.name }}",
        "boardId": "5013238363",
        "groupId": "topics",
        "resource": "boardItem",
        "additionalFields": {}
      },
      "credentials": {
        "mondayComApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "6ab4dfe5-ab90-44ff-9e41-f3dc4b7ec317",
      "name": "Append or update row in sheet",
      "type": "n8n-nodes-base.googleSheets",
      "position": [
        -560,
        496
      ],
      "parameters": {
        "columns": {
          "value": {},
          "schema": [
            {
              "id": "id",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "id",
              "defaultMatch": true,
              "canBeUsedToMatch": true
            },
            {
              "id": "name",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "name",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Component affected",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Component affected",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Approvers",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Approvers",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Status",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Status",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Description",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Description",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            },
            {
              "id": "Risk Level",
              "type": "string",
              "display": true,
              "removed": false,
              "required": false,
              "displayName": "Risk Level",
              "defaultMatch": false,
              "canBeUsedToMatch": true
            }
          ],
          "mappingMode": "autoMapInputData",
          "matchingColumns": [
            "id"
          ],
          "attemptToConvertTypes": false,
          "convertFieldsToString": false
        },
        "options": {},
        "operation": "appendOrUpdate",
        "sheetName": {
          "__rl": true,
          "mode": "list",
          "value": 783581772,
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=783581772",
          "cachedResultName": "Monday.com approved Request"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
          "value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM",
          "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk",
          "cachedResultName": "sample_leads_50"
        }
      },
      "credentials": {
        "googleSheetsOAuth2Api": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 4.7
    },
    {
      "id": "64da0343-40c7-47bf-b8f5-01eee31f65f0",
      "name": "Send a message",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -112,
        304
      ],
      "parameters": {
        "sendTo": "user@example.com",
        "message": "=Your change request has been approved.  \n\nName:{{ $('Route Low Risk by Component').item.json.name }} \nComponent affected:{{ $('Route Low Risk by Component').item.json[\"Component affected\"] }}\n\nJira Ticket: https://herevivekpatidar.atlassian.net/jira/software/projects/KAN/boards/2?selectedIssue={{ $('Create an issue').item.json.key }} \n\n\nPlease proceed with the implementation as planned.",
        "options": {},
        "subject": "Change Request Approved",
        "emailType": "text"
      },
      "credentials": {
        "gmailOAuth2": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "7de45a65-1eb9-48d5-b786-d55a9634ed0b",
      "name": "Schedule Trigger",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        -1760,
        400
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "cronExpression",
              "expression": "0 3 * * 1-5"
            }
          ]
        }
      },
      "typeVersion": 1.2
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "aa9aba93-360e-4986-be02-11313973c18f",
  "connections": {
    "Edit Fields": {
      "main": [
        [
          {
            "node": "Route by Risk Level",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get many items": {
      "main": [
        [
          {
            "node": "Edit Fields",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create an issue": {
      "main": [
        [
          {
            "node": "Notify Stackholder Approval Request",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Schedule Trigger": {
      "main": [
        [
          {
            "node": "Get many items",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Route by Risk Level": {
      "main": [
        [
          {
            "node": "Notify Stackholder Pending Request",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Route Low Risk by Component",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Route Low Risk by Component": {
      "main": [
        [
          {
            "node": "Create an issue",
            "type": "main",
            "index": 0
          },
          {
            "node": "Append or update row in sheet",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "Route High Risk by Component",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Route High Risk by Component": {
      "main": [
        [
          {
            "node": "Resubmission Request",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Notify Stackholder Approval Request": {
      "main": [
        [
          {
            "node": "Send a message",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• gmailOAuth2
• googleSheetsOAuth2Api
• jiraSoftwareCloudApi
• mondayComApi
• slackApi

About this workflow

Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. 🚀 Step 1: Triggers…

Source: https://n8n.io/workflows/9685/ — original creator credit. Request a take-down →

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