Rahul Joshi This workflow corresponds to n8n.io template #9825 — we link there as the canonical source.
This workflow follows the Gmail → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "qcrbyv2z8OnQhJ8F",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Streamline Change Request Reviews from Monday.com to Jira, Slack, and Google Sheets",
"tags": [],
"nodes": [
{
"id": "b8a91ff9-d449-45c9-b706-61e83d030052",
"name": "Workflow Overview",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1440,
-512
],
"parameters": {
"color": 4,
"width": 389,
"height": 535,
"content": "## \ud83c\udfaf Change Request Approval Workflow\n\nAutomated change management system that routes requests based on risk level and status.\n\n**What it does:**\n- Fetches change requests from Monday.com daily\n- Routes by status (Pending/Approved/Rejected)\n- Creates Jira tickets for approved requests\n- Logs approved requests to Google Sheets\n- Sends Slack notifications to stakeholders\n- Handles resubmissions for rejected requests\n\n**Use Case:** Perfect for IT teams managing change requests with approval workflows and risk-YOUR_OPENAI_KEY_HERE_OPENAI_KEY_HERE routing.\n\n**Required Setup:**\n- Monday.com board with change requests\n- Jira project for approved changes\n- Google Sheets for audit trail\n- Slack workspace for notifications\n- Gmail for email confirmations"
},
"typeVersion": 1
},
{
"id": "0bdc7dc2-9c82-4244-ac4b-705a9614327f",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-880,
-240
],
"parameters": {
"rule": {
"interval": [
{
"field": "cronExpression",
"expression": "0 3 * * 1-5"
}
]
}
},
"typeVersion": 1.2
},
{
"id": "7d410d1e-b7c0-4437-a1bd-a3204182b655",
"name": "Note - Schedule",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1024,
-512
],
"parameters": {
"width": 262,
"height": 253,
"content": "## \u23f0 Daily Schedule\n\nRuns weekdays at 3:00 AM to process change requests.\n\n**Schedule:** Mon-Fri at 03:00\n**Cron:** `0 3 * * 1-5`\n\n**Customize:** Adjust timing based on your team's timezone and workflow needs."
},
"typeVersion": 1
},
{
"id": "a88be726-9d70-4b65-b27e-8f6de2aa6000",
"name": "Fetch Change Requests",
"type": "n8n-nodes-base.mondayCom",
"position": [
-688,
-240
],
"parameters": {
"boardId": "YOUR_BOARD_ID",
"groupId": "topics",
"resource": "boardItem",
"operation": "getAll"
},
"typeVersion": 1
},
{
"id": "82495c67-2b53-4687-9403-d149fae710b6",
"name": "Note - Fetch",
"type": "n8n-nodes-base.stickyNote",
"position": [
-784,
-96
],
"parameters": {
"width": 262,
"height": 269,
"content": "## \ud83d\udccb Fetch Requests\n\n**Setup Required:**\n1. Replace `YOUR_BOARD_ID` with your Monday.com board ID\n2. Update `groupId` if using different group\n3. Connect Monday.com credentials\n\n**Fetches:** All change request items from board"
},
"typeVersion": 1
},
{
"id": "34f52f17-bcae-4ee9-91b2-21bcf735715b",
"name": "Extract Request Data",
"type": "n8n-nodes-base.set",
"position": [
-464,
-240
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "a1970365-569f-4272-a0a1-cfb19592ae14",
"name": "id",
"type": "string",
"value": "={{ $json.id }}"
},
{
"id": "20ee1686-786d-4702-8786-562dd485ae77",
"name": "name",
"type": "string",
"value": "={{ $json.name }}"
},
{
"id": "3957374a-b750-40d9-889a-0b8cc320d317",
"name": "Component affected",
"type": "string",
"value": "={{ $json.column_values[4].text }}"
},
{
"id": "7724954e-5ab9-493d-ac12-f8da9754561b",
"name": "Approvers",
"type": "string",
"value": "={{ $json.column_values[5].text }}"
},
{
"id": "c749e528-e47e-4de6-b40a-8ae74acfcb52",
"name": "Status",
"type": "string",
"value": "={{ $json.column_values[1].text }}"
},
{
"id": "c74e1543-2ac9-46dc-aa93-0e45ca8f1dbd",
"name": "Description",
"type": "string",
"value": "={{ $json.column_values[6].text }}"
},
{
"id": "59caec12-5c47-498e-a784-28c3b92a2fb0",
"name": "Risk Level",
"type": "string",
"value": "={{ $json.column_values[3].text }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "711aebae-2618-4900-8b45-220ca132c4ba",
"name": "Note - Extract",
"type": "n8n-nodes-base.stickyNote",
"position": [
-592,
-544
],
"parameters": {
"width": 262,
"height": 293,
"content": "## \ud83d\udd04 Data Transformation\n\nExtracts and maps Monday.com columns to clean fields.\n\n**Mapped Fields:**\n- ID, Name, Status\n- Component affected\n- Approvers\n- Description\n- Risk Level\n\n**Note:** Adjust column indices if your board structure differs"
},
"typeVersion": 1
},
{
"id": "5f7bbae1-47bd-4093-809b-0a108e4dd5fd",
"name": "Filter Pending Requests",
"type": "n8n-nodes-base.if",
"position": [
-240,
-240
],
"parameters": {
"conditions": {
"string": [
{
"value1": "={{ $json.Status }}",
"value2": "Pending"
}
]
}
},
"typeVersion": 1
},
{
"id": "67a96247-6ade-4425-b15d-a27dbc97945a",
"name": "Note - Status Route",
"type": "n8n-nodes-base.stickyNote",
"position": [
-352,
-80
],
"parameters": {
"width": 262,
"height": 285,
"content": "## \ud83d\udd00 Status Router\n\nRoutes requests based on status.\n\n**True Branch:** Status = \"Pending\"\n- Sends notification to stakeholders\n\n**False Branch:** Status = \"Approved\" or \"Rejected\"\n- Continues to next routing node"
},
"typeVersion": 1
},
{
"id": "7334c79d-6312-4102-878b-e71e6c74a391",
"name": "Notify Pending Request",
"type": "n8n-nodes-base.slack",
"position": [
-16,
-336
],
"parameters": {
"text": "=\ud83d\udd14 New Request Requires Your Approval\n\n*Name:* {{ $json.name }}\n*Request:* {{ $json.Description }}\n*Risk Level:* {{ $json['Risk Level'] }}\n*Component:* {{ $json['Component affected'] }}\n*Approver:* {{ $json.Approvers }}\n\nPlease review and update the status in Monday.com",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "YOUR_CHANNEL_ID",
"cachedResultName": "change-requests"
},
"otherOptions": {}
},
"typeVersion": 2
},
{
"id": "7e709062-4468-4156-8d6b-e5924dcd055d",
"name": "Note - Pending Slack",
"type": "n8n-nodes-base.stickyNote",
"position": [
-176,
-608
],
"parameters": {
"width": 262,
"height": 258,
"content": "## \ud83d\udcac Slack Alert - Pending\n\n**Setup Required:**\n1. Replace `YOUR_CHANNEL_ID` with Slack channel ID\n2. Connect Slack API credentials\n\n**Sends:** Notification for pending approvals with all request details"
},
"typeVersion": 1
},
{
"id": "19f26741-55e1-4414-82e1-7e18eb2a25c6",
"name": "Filter Approved Requests",
"type": "n8n-nodes-base.if",
"position": [
-16,
-144
],
"parameters": {
"conditions": {
"string": [
{
"value1": "={{ $json.Status }}",
"value2": "Approved"
}
]
}
},
"typeVersion": 1
},
{
"id": "2e1b935e-9a0d-4ae6-8683-1aa981086636",
"name": "Note - Approved Route",
"type": "n8n-nodes-base.stickyNote",
"position": [
-64,
0
],
"parameters": {
"width": 262,
"height": 258,
"content": "## \u2705 Approved Router\n\n**True Branch:** Status = \"Approved\"\n- Creates Jira ticket\n- Logs to Google Sheets\n\n**False Branch:** Status = \"Rejected\"\n- Handles resubmission flow"
},
"typeVersion": 1
},
{
"id": "38e773fd-a193-4768-a5b9-a08e09d995e5",
"name": "Create Jira Ticket",
"type": "n8n-nodes-base.jira",
"position": [
224,
-336
],
"parameters": {
"project": {
"__rl": true,
"mode": "list",
"value": "YOUR_PROJECT_ID",
"cachedResultName": "Change Management"
},
"summary": "={{ $json.name }}",
"issueType": {
"__rl": true,
"mode": "list",
"value": "10006",
"cachedResultName": "Task"
},
"additionalFields": {
"description": "={{ $json.Description }}"
}
},
"typeVersion": 1
},
{
"id": "3b269183-16cb-472e-ad53-55eec45dcb7a",
"name": "Note - Jira",
"type": "n8n-nodes-base.stickyNote",
"position": [
112,
-592
],
"parameters": {
"width": 262,
"height": 237,
"content": "## \ud83c\udfab Create Jira Issue\n\n**Setup Required:**\n1. Replace `YOUR_PROJECT_ID` with Jira project ID\n2. Update issue type if needed\n3. Connect Jira credentials\n\n**Creates:** Task with request name and description"
},
"typeVersion": 1
},
{
"id": "5c7ae18a-9006-4fe2-965b-9158dc97a071",
"name": "Log to Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"position": [
224,
-144
],
"parameters": {
"columns": {
"value": {},
"schema": [
{
"id": "id",
"type": "string",
"display": true,
"required": false,
"displayName": "id",
"defaultMatch": true,
"canBeUsedToMatch": true
},
{
"id": "name",
"type": "string",
"display": true,
"required": false,
"displayName": "name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Component affected",
"type": "string",
"display": true,
"required": false,
"displayName": "Component affected",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Approvers",
"type": "string",
"display": true,
"required": false,
"displayName": "Approvers",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Description",
"type": "string",
"display": true,
"required": false,
"displayName": "Description",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Risk Level",
"type": "string",
"display": true,
"required": false,
"displayName": "Risk Level",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "autoMapInputData",
"matchingColumns": [
"id"
]
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "YOUR_SHEET_GID",
"cachedResultName": "Approved Requests"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "YOUR_SHEET_ID",
"cachedResultName": "Change Request Log"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "e9131c3a-0780-4327-a6aa-5dfa1b78c6f5",
"name": "Note - Sheets",
"type": "n8n-nodes-base.stickyNote",
"position": [
176,
176
],
"parameters": {
"width": 262,
"height": 309,
"content": "## \ud83d\udcca Audit Trail\n\n**Setup Required:**\n1. Replace `YOUR_SHEET_ID` with Google Sheets document ID\n2. Replace `YOUR_SHEET_GID` with sheet tab ID\n3. Connect Google OAuth2 credentials\n\n**Logs:** All approved requests for compliance tracking"
},
"typeVersion": 1
},
{
"id": "20d32c52-d750-46b6-96b9-de5973da359d",
"name": "Notify Approval",
"type": "n8n-nodes-base.slack",
"position": [
448,
-336
],
"parameters": {
"text": "=\ud83d\udd14 Request Approved\n\n*Name:* {{ $('Filter Approved Requests').item.json.name }}\n*Request:* {{ $('Filter Approved Requests').item.json.Description }}\n*Risk Level:* {{ $('Filter Approved Requests').item.json[\"Risk Level\"] }}\n*Component:* {{ $('Filter Approved Requests').item.json[\"Component affected\"] }}\n*Approver:* {{ $('Filter Approved Requests').item.json.Approvers }}\n*Jira Ticket:* {{ $json.key }}\n\nPlease proceed with implementation.",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "list",
"value": "YOUR_CHANNEL_ID",
"cachedResultName": "change-requests"
},
"otherOptions": {}
},
"typeVersion": 2
},
{
"id": "f09cf9cc-1a82-4c7e-92f1-ee4c289d10da",
"name": "Note - Approved Slack",
"type": "n8n-nodes-base.stickyNote",
"position": [
448,
-224
],
"parameters": {
"width": 262,
"height": 269,
"content": "## \ud83d\udcac Slack Alert - Approved\n\n**Setup Required:**\n1. Use same Slack channel ID\n2. Same credentials as pending notification\n\n**Sends:** Confirmation with Jira ticket key for approved requests"
},
"typeVersion": 1
},
{
"id": "aeb63837-91ff-4cc6-bc41-8535632dfef5",
"name": "Send Confirmation Email",
"type": "n8n-nodes-base.gmail",
"position": [
672,
-336
],
"parameters": {
"sendTo": "user@example.com",
"message": "=Your change request has been approved.\n\nName: {{ $('Filter Approved Requests').item.json.name }}\nComponent affected: {{ $('Filter Approved Requests').item.json[\"Component affected\"] }}\n\nJira Ticket: {{ $('Create Jira Ticket').item.json.key }}\n\nPlease proceed with the implementation as planned.",
"options": {},
"subject": "Change Request Approved",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "0af472d6-740a-4fba-9c8e-1048ae537732",
"name": "Note - Email",
"type": "n8n-nodes-base.stickyNote",
"position": [
864,
-576
],
"parameters": {
"width": 262,
"height": 301,
"content": "## \ud83d\udce7 Email Confirmation\n\n**Setup Required:**\n1. Replace `YOUR_EMAIL@example.com` with recipient\n2. Connect Gmail OAuth2 credentials\n\n**Sends:** Professional confirmation email with Jira ticket link"
},
"typeVersion": 1
},
{
"id": "201bb8ec-0ef7-4477-b0f1-1e1edb305b1f",
"name": "Filter Rejected Requests",
"type": "n8n-nodes-base.if",
"position": [
224,
64
],
"parameters": {
"conditions": {
"string": [
{
"value1": "={{ $json.Status }}",
"value2": "Rejected"
}
]
}
},
"typeVersion": 1
},
{
"id": "b95b46e2-6495-4588-951a-d26e914460e1",
"name": "Note - Rejected Route",
"type": "n8n-nodes-base.stickyNote",
"position": [
448,
224
],
"parameters": {
"width": 262,
"height": 258,
"content": "## \u274c Rejected Router\n\n**True Branch:** Status = \"Rejected\"\n- Creates resubmission item in Monday.com\n\n**False Branch:** No action\n- End of workflow for other statuses"
},
"typeVersion": 1
},
{
"id": "03d9109c-b8ed-4946-904f-0623d2460088",
"name": "Create Resubmission Item",
"type": "n8n-nodes-base.mondayCom",
"position": [
448,
64
],
"parameters": {
"name": "=Resubmission: {{ $json.name }}",
"boardId": "YOUR_BOARD_ID",
"groupId": "topics",
"resource": "boardItem",
"additionalFields": {}
},
"typeVersion": 1
},
{
"id": "041490e8-5ad2-4333-8428-615b07fb2677",
"name": "Note - Resubmit",
"type": "n8n-nodes-base.stickyNote",
"position": [
736,
64
],
"parameters": {
"width": 262,
"height": 285,
"content": "## \ud83d\udd04 Resubmission Handler\n\n**Setup Required:**\n1. Use same board ID as fetch node\n2. Same Monday.com credentials\n\n**Creates:** New item prefixed with \"Resubmission:\" for rejected requests"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "ad65aef6-ec63-402b-b1b9-eac62f2064c3",
"connections": {
"Notify Approval": {
"main": [
[
{
"node": "Send Confirmation Email",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "Fetch Change Requests",
"type": "main",
"index": 0
}
]
]
},
"Create Jira Ticket": {
"main": [
[
{
"node": "Notify Approval",
"type": "main",
"index": 0
}
]
]
},
"Extract Request Data": {
"main": [
[
{
"node": "Filter Pending Requests",
"type": "main",
"index": 0
}
]
]
},
"Fetch Change Requests": {
"main": [
[
{
"node": "Extract Request Data",
"type": "main",
"index": 0
}
]
]
},
"Filter Pending Requests": {
"main": [
[
{
"node": "Notify Pending Request",
"type": "main",
"index": 0
}
],
[
{
"node": "Filter Approved Requests",
"type": "main",
"index": 0
}
]
]
},
"Filter Approved Requests": {
"main": [
[
{
"node": "Create Jira Ticket",
"type": "main",
"index": 0
},
{
"node": "Log to Google Sheets",
"type": "main",
"index": 0
}
],
[
{
"node": "Filter Rejected Requests",
"type": "main",
"index": 0
}
]
]
},
"Filter Rejected Requests": {
"main": [
[
{
"node": "Create Resubmission Item",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleSheetsOAuth2Api
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About this workflow
Streamline IT and operations change management by automating approval routing, Jira issue creation, audit logging, and real-time Slack alerts. This workflow ensures faster reviews, traceable approvals, and transparent communication across systems. 🚀💼 Step 1: Triggers…
Source: https://n8n.io/workflows/9825/ — original creator credit. Request a take-down →
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