This workflow follows the Gmail → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "jmS6Qy4SvpqfkhrP",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Brand Asset Folder Automation & Client Notification",
"tags": [],
"nodes": [
{
"id": "172ce921-4c79-4a36-a2ec-01b64dd21bad",
"name": "Create Project Folder",
"type": "n8n-nodes-base.googleDrive",
"position": [
200,
-220
],
"parameters": {
"name": "={{ $json.client_name }}",
"options": {},
"resource": "drive",
"authentication": "oAuth2"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "9767a498-c0dd-48f4-a185-5b1da3c19b67",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-320,
-280
],
"parameters": {
"width": 1160,
"height": 240,
"content": "## Flow"
},
"typeVersion": 1
},
{
"id": "407f1185-9cca-43ef-a0b7-2cc0a9ecd76b",
"name": "Notify Team Slack",
"type": "n8n-nodes-base.slack",
"position": [
640,
-220
],
"parameters": {
"text": "=\ud83c\udf89 New onboarding started: {{ $('Edit Fields').item.json.client_name }} - {{ $('Edit Fields').item.json.project_type }} (Due {{ $('Edit Fields').item.json.deadline }})",
"channel": "#ops",
"attachments": [],
"otherOptions": {}
},
"typeVersion": 1
},
{
"id": "6e55e74a-aeed-48ba-9256-02237d327379",
"name": "Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
420,
-220
],
"parameters": {
"sendTo": "={{ $json.contact_email }}",
"message": "=Hi {{ $json.client_name }},\n\nThanks for choosing us for your project: {{ $json.project_type }}\n\nWe\u2019ve created a dedicated Drive folder for your files and assets: {{ $json.brand_drive_folder }}\n\nThe expected deadline is {{ $json.deadline }}, and we\u2019ll be supporting you every step of the way.\n\nIf you have questions, just reply to this email.\n\nCheers, \nThe Neura Forge Team\n",
"options": {},
"subject": "=Welcome to Your Project: {{ $json.project_type }}",
"emailType": "text"
},
"credentials": {
"gmailOAuth2": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "379b7a46-591a-417f-8bbb-d6512e680cb9",
"name": "Edit Fields",
"type": "n8n-nodes-base.set",
"position": [
-20,
-220
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "ffa83172-5dc5-4c96-b12f-97341b8e5353",
"name": "client_name",
"type": "string",
"value": ""
},
{
"id": "cc2e6229-be93-4105-a567-4fa1fd0f70dd",
"name": "contact_email",
"type": "string",
"value": ""
},
{
"id": "c79c2ceb-ad1c-4682-9644-10b8aaa412fc",
"name": "project_type",
"type": "string",
"value": ""
},
{
"id": "83fe9c2d-3f46-4832-9509-b7aef48a609b",
"name": "deadline",
"type": "string",
"value": ""
},
{
"id": "31e20af4-e807-409f-802c-04cfc79daa0c",
"name": "brand_drive_folder",
"type": "string",
"value": ""
}
]
}
},
"typeVersion": 3.4
},
{
"id": "68e27ad8-5985-406e-9e49-4abcc7ad623c",
"name": "Google Sheets Trigger",
"type": "n8n-nodes-base.googleSheetsTrigger",
"position": [
-240,
-220
],
"parameters": {
"event": "rowUpdate",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": ""
},
"documentId": {
"__rl": true,
"mode": "list",
"value": ""
}
},
"credentials": {
"googleSheetsTriggerOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "50e3c83d-6c47-41f7-a70a-52effef4ef54",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-320,
0
],
"parameters": {
"color": 3,
"width": 840,
"height": 860,
"content": "# Brand Asset Folder Automation & Client Notification\n\n## \ud83e\udde0 Problem\nCreative and digital agencies often waste time manually creating Google Drive folders for each new client or project. Project managers must manually send emails with folder links, and clients often get confused on where to upload their assets. This slows down project kick-offs and introduces chaos in collaboration.\n\n## \u2705 Solution\nThis automation automatically creates a Google Drive folder when a new project is initiated, generates a shareable link, and sends a personalized email to the client with instructions and a link to upload brand assets. This eliminates manual folder creation and improves client onboarding speed and clarity.\n\n## \ud83d\udc65 This AI Agent is for:\n- Creative & digital agencies \n- Freelancers handling multiple client projects \n- Project managers dealing with design, branding, or web development \n- Remote teams that rely on structured file management workflows\n\n## \ud83e\udde9 Scope\n- **Input**: Project brief including client name, contact email, project type, deadline \n- **Google Drive**: Auto-create a folder inside a parent directory \n- **Output**: Email sent to client with folder link, project summary, and next steps \n- **Optional**: Store metadata to Airtable or Notion\n\n## \u2699\ufe0f How to Set Up\n1. Configure your Google Drive credentials in n8n and allow folder creation access \n2. Create a parent folder where all project folders will be generated \n3. Fill in required input fields (e.g. client name, email, deadline, project type) \n4. Update the Gmail node with your preferred email content and sender address \n5. Test the workflow with sample data before activating\n"
},
"typeVersion": 1
},
{
"id": "e445df5a-f051-43ab-ae8b-a473fe9eb50d",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
540,
0
],
"parameters": {
"color": 4,
"width": 300,
"height": 300,
"content": "# Google Sheet Format\n\n### client_name\n### client_contact\n### project_type\n### deadline\n### brand_drive_folder"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "8ad9dd11-89b7-444d-b360-5366f8c8ca1c",
"connections": {
"Gmail": {
"main": [
[
{
"node": "Notify Team Slack",
"type": "main",
"index": 0
}
]
]
},
"Edit Fields": {
"main": [
[
{
"node": "Create Project Folder",
"type": "main",
"index": 0
}
]
]
},
"Create Project Folder": {
"main": [
[
{
"node": "Gmail",
"type": "main",
"index": 0
}
]
]
},
"Google Sheets Trigger": {
"main": [
[
{
"node": "Edit Fields",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gmailOAuth2googleDriveOAuth2ApigoogleSheetsTriggerOAuth2Api
Pro
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About this workflow
Brand Asset Folder Automation & Client Notification. Uses googleDrive, slack, gmail, googleSheetsTrigger. Event-driven trigger; 8 nodes.
Source: https://gist.github.com/viktorshab/960fd865e5bd30a24d14d851cb95cc64 — original creator credit. Request a take-down →
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