Gerald Denor This workflow corresponds to n8n.io template #7856 — we link there as the canonical source.
This workflow follows the Gmail → Google Docs recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "obx5E5Fbfe9yfECA",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "Email Outreach Automation",
"tags": [],
"nodes": [
{
"id": "47381995-0595-482e-94c6-19e223722e68",
"name": "Sticky Note14",
"type": "n8n-nodes-base.stickyNote",
"position": [
-736,
-80
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "a6a48076-ed29-405a-853d-ef1e0a74f592",
"name": "Sticky Note15",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1888,
736
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "eb5ee0b6-1be7-43f2-bfe8-04fd02ee8dce",
"name": "Schedule Trigger",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
-2048,
528
],
"parameters": {},
"typeVersion": 1.2
},
{
"id": "35214964-7e3e-48bd-9fad-dd3906a2e808",
"name": "Settings",
"type": "n8n-nodes-base.set",
"position": [
-1840,
528
],
"parameters": {},
"typeVersion": 3.4
},
{
"id": "0827b600-5522-4961-9085-0718e42f906d",
"name": "Get Contacts",
"type": "n8n-nodes-base.googleSheets",
"position": [
-1616,
528
],
"parameters": {},
"typeVersion": 4.4
},
{
"id": "788de15d-edbf-4f8c-960c-f6ffbff1b7a1",
"name": "Loop Over Items",
"type": "n8n-nodes-base.splitInBatches",
"position": [
-768,
528
],
"parameters": {},
"typeVersion": 3
},
{
"id": "7abdf707-87c8-4c69-83d0-b63e7c681bcf",
"name": "Wait",
"type": "n8n-nodes-base.wait",
"position": [
800,
528
],
"parameters": {},
"typeVersion": 1.1
},
{
"id": "a0ab3983-4de5-4e4e-8b94-c87f1d581b17",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
-1856,
-64
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "253f9651-018c-4fac-b423-7ec600db9d57",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-720,
736
],
"parameters": {
"content": ""
},
"typeVersion": 1
},
{
"id": "9bd6adaa-d8cc-4901-abc9-1129c730a562",
"name": "email template selector",
"type": "n8n-nodes-base.googleDocs",
"position": [
-96,
448
],
"parameters": {},
"executeOnce": false,
"typeVersion": 2
},
{
"id": "472d9091-7fca-4e6c-be1d-4ee0a6c765d9",
"name": "Determine Email Number",
"type": "n8n-nodes-base.set",
"position": [
-320,
448
],
"parameters": {},
"typeVersion": 3.4
},
{
"id": "a3e8ddb1-7cfd-42be-9503-170cb0965dfe",
"name": "Send a message",
"type": "n8n-nodes-base.gmail",
"position": [
352,
448
],
"parameters": {},
"typeVersion": 2.1
},
{
"id": "b401964f-bd56-45e2-aa04-e5f8b5e6963d",
"name": "updatecontacts",
"type": "n8n-nodes-base.googleSheets",
"notes": "row_number (using to match)\n{{ $('contacts').item.json.row_number }}\n\nprocess\n{{ $now.format('yyyy-MM-dd, hh:mm:ss a') }}",
"position": [
576,
448
],
"parameters": {},
"typeVersion": 4.4
},
{
"id": "1f4c9ab2-b242-4ae5-87ae-675aa8adb7a7",
"name": "Limits the number of emails per run",
"type": "n8n-nodes-base.limit",
"position": [
-1408,
528
],
"parameters": {},
"typeVersion": 1
},
{
"id": "5f2dcdbd-bed8-447c-8350-edd799d349d3",
"name": "Filter passes only unprocessed contacts",
"type": "n8n-nodes-base.filter",
"position": [
-1200,
528
],
"parameters": {},
"typeVersion": 2.2
},
{
"id": "acd72b36-9d83-4a84-a566-1ae51498a4df",
"name": "Is Contact Real?",
"type": "n8n-nodes-base.if",
"position": [
-544,
448
],
"parameters": {},
"typeVersion": 2.2
},
{
"id": "24e198d1-1131-452b-a51b-c83799b33858",
"name": "Has contact completed email sequence?",
"type": "n8n-nodes-base.filter",
"position": [
-992,
528
],
"parameters": {},
"typeVersion": 2.2
},
{
"id": "68d16071-544a-414e-a7c7-52ee88e5443f",
"name": "HTML: formats and beautifies the email",
"type": "n8n-nodes-base.html",
"position": [
128,
448
],
"parameters": {},
"typeVersion": 1.2
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "da5f4136-2daf-4ab4-99a1-f112f5ecddf0",
"connections": {
"Wait": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Settings": {
"main": [
[
{
"node": "Get Contacts",
"type": "main",
"index": 0
}
]
]
},
"Get Contacts": {
"main": [
[
{
"node": "Limits the number of emails per run",
"type": "main",
"index": 0
}
]
]
},
"Send a message": {
"main": [
[
{
"node": "updatecontacts",
"type": "main",
"index": 0
}
]
]
},
"updatecontacts": {
"main": [
[
{
"node": "Wait",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items": {
"main": [
[],
[
{
"node": "Is Contact Real?",
"type": "main",
"index": 0
}
]
]
},
"Is Contact Real?": {
"main": [
[
{
"node": "Determine Email Number",
"type": "main",
"index": 0
}
]
]
},
"Schedule Trigger": {
"main": [
[
{
"node": "Settings",
"type": "main",
"index": 0
}
]
]
},
"Determine Email Number": {
"main": [
[
{
"node": "email template selector",
"type": "main",
"index": 0
}
]
]
},
"email template selector": {
"main": [
[
{
"node": "HTML: formats and beautifies the email",
"type": "main",
"index": 0
}
]
]
},
"Limits the number of emails per run": {
"main": [
[
{
"node": "Filter passes only unprocessed contacts",
"type": "main",
"index": 0
}
]
]
},
"Has contact completed email sequence?": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"HTML: formats and beautifies the email": {
"main": [
[
{
"node": "Send a message",
"type": "main",
"index": 0
}
]
]
},
"Filter passes only unprocessed contacts": {
"main": [
[
{
"node": "Has contact completed email sequence?",
"type": "main",
"index": 0
}
]
]
}
}
}
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
This n8n workflow template, "Email Outreach Automation," is designed to help you set up an automated email outreach system using tools you might already be familiar with: Google Sheets and Google Docs.
Source: https://n8n.io/workflows/7856/ — original creator credit. Request a take-down →
Related workflows
Workflows that share integrations, category, or trigger type with this one. All free to copy and import.
Chasing vendors for overdue Purchase Orders (POs) is a manual, repetitive task that eats up hours of procurement time. This workflow automates that entire process—intelligently.
How it works:
Auto Follow-up Email (AI). Uses gmail, openAi, googleSheets. Scheduled trigger; 7 nodes.
This workflow automates the entire process of managing event participants, from registration and payment to sending reminders and follow-up communications. It's designed for event organizers who want
How it works time trigger using the cron format, every weekday at 5pm gets CentralStationCRM people updates of today checks for tag "Outreach" if true, sends message on gmail (predefine in node) waits